What are the responsibilities and job description for the Regional ImmTrac2 Coordinator position at Texas Department of State Health Services?
Date: Feb 10, 2025
Location:
MIDLAND, TX
DSHS is committed to hiring skilled and dedicated individuals who share a passion for public health to pursue our vision of A Healthy Texas. If you are looking to make an impact and tackle new challenges, we encourage you to consider a career with us.
Employee Benefits
DSHS offers insurance coverage and other benefits available through the State of Texas Group Benefits Plan administered by the Employee Retirement System of Texas (ERS). To learn more about all the benefits available to you as a DSHS employee and other DSHS opportunities for early career pathways, visit the DSHS Careers Page.
Review our Top 10 Tips for Success when Applying to State of Texas Jobs.
Functional Title: Regional ImmTrac2 Coordinator
Job Title: Publ Hlth and Prevent Spcl II
Agency: Dept of State Health Services
Department: Region 9/10
Posting Number: 3145
Closing Date: 05/11/2025
Posting Audience: Internal and External
Occupational Category: Healthcare Support
Salary Group: TEXAS-B-16
Salary Range: $3,409.83 - $4,252.00
Shift: Day
Additional Shift
Telework:
Travel: Up to 35%
Regular/Temporary: Regular
Full Time/Part Time: Full time
FLSA Exempt/Non-Exempt: Nonexempt
Facility Location:
Job Location City: MIDLAND
Job Location Address: 1101 N MIDLAND DR
Other Locations:
MOS Codes
230X,43EX,43HX,4B0X1,4E0X1,60C,68S,68Z,HM,HS,MED,NAP11,SEI12
Brief Job Description
Under the direction and supervision of the Public Health Region (PHR) 9/10 Immunization Program Supervisor serves as the subject matter expert on the statewide immunization registry (ImmTrac2) for Public Health Region 9/10. Responsible for implementation of regional ImmTrac2 activities targeting all age groups. Collaborates and routinely works with ImmTrac2 users to include local health department ImmTrac2 Program Outreach Specialists, school nurses, regional immunization staff and immunization stakeholders providing ImmTrac2 education, training, technical assistance, and recruitment.
Attends work on a regular and predictable schedule in accordance with agency leave policy and performs other duties as assigned.
Essential Job Functions (EJFs)
(30%) Community Health Education/Outreach:
Serves as the regional subject matter expert for the statewide immunization registry, ImmTrac2. Provide education, technical assistance and training to registered ImmTrac2 users, including regional immunization staff, local health department immunization staff, private and public health care providers, first responders, schools and daycare facilities. Education and training will be conducted using a variety of electronic and non-electronic equipment, use of web-based applications and Department of State Health Services (DSHS) ImmTrac2 educational and marketing materials. Promotes ImmTrac2 by presenting ImmTrac2 educational information to various stakeholders and community organizations such as schools, universities, the general public, hospitals, first responders and other potential ImmTrac2 stakeholders. Educational offerings will include a definition of a registry, the purpose of parental/adult consent, the functions of ImmTrac2 and the importance of having all immunizations entered in ImmTrac2. Provides 12 outreaches yearly to high schools and/or higher learning institutions. Conduct recruitment activities of potential ImmTrac2 users.
(30%) Program Support:
Provides routine activities in identification, outreach, education, data entry and follow-up for children and their families who are consented to participate in ImmTrac2, but who do not have complete immunization histories in the registry. Utilizes a variety of methods to identify and contact the family of children who are consented to participate in ImmTrac2, which may include working with ImmTrac2 generated client lists. Contact may be made by telephone calls or sending a letter. This position is responsible for downloading and reviewing scheduled reports from ImmTrac2: Provider Activity Report (PAR) and the Consent Acceptance Rate Evaluation Report (CARE), Texas Immunization Provider Summary Report (TIPS) and any other reports as needed. Maintains confidential individual client files and client outreach attempts. Documents all educational, technical assistance, outreach and training provided.
(35%) Quality Assurance:
Reviews the ImmTrac2 portion of the local health department’s quarterly report. Assists with conducting Immunization On-site Reviews of contracted local health departments. Completes the ImmTrac2 portion of the PHR 9/10 quarterly report. This position is responsible for conducting ImmTrac Support Reviews (ISRs) and follow-ups with providers.
(5%) Other Duties:
Other duties as assigned include but are not limited to actively participating and/or serving in a supporting role to meet the agency’s obligations for disaster response and/or recovery or Continuity of Operations (COOP) activation. Such participation may require an alternate shift pattern assignment and/or location.
Knowledge Of
Knowledge, Skills and Abilities (KSAs):
Health Insurance Portability and Accountability Act (HIPPA)
Educational techniques and procedures.
Data management.
Customer service principles.
Survey methods and analysis.
The ImmTrac2 system.
Immunization recommendations for children, adolescents and adults.
Vaccine-preventable diseases and immunizations.
Immunization standards for child, adolescents and adults.
Skill In
The use of a personal computer, including Microsoft Office appliacations and web-based applications specific to the program.
Preparing and presenting complex oral and writtem information and training to a variety of audiences in a clear, effective manner.
Ability To
Establish and maintain relationships with staff, public and private providers, school officials, stakeholders and other community groups.
Interpret laws, regulations and policies related to the program.
Prepare written reports.
Train others.
Plan, organize, communicate and present ideas in a clear, concise and effective manner.
Perform data entry, proof-read, edit/compile reports and check work for accuracy.
Maintain confidentiality of records and information.
To travel.
Registrations, Licensure Requirements Or Certifications
Must possess a valid Class C Texas driver's license, or equivalent license from another state.
Initial Screening Criteria
2 years experiance in customer service.
Experience in the use of Microsoft Word, Excel and PowerPoint.
Prefer Experience In Conducting Presentations And Training Others.
Ability to travel 35%.
Additional Information
N/A
Active Duty, Military, Reservists, Guardsmen, And Veterans
Military occupation(s) that relate to the initial selection criteria and registration or licensure requirements for this position may include, but not limited to those listed in this posting. All active-duty military, reservists, guardsmen, and veterans are encouraged to apply if qualified for this position. For more information see the Texas State Auditor’s Military Crosswalk at https://hr.sao.texas.gov/CompensationSystem/JobDescriptions/.
ADA Accommodations
In compliance with the Americans with Disabilities Act (ADA), DSHS will provide reasonable accommodation during the hiring process for individuals with a qualifying disability. If reasonable accommodation is needed to participate in the interview process, please notify the person who contacts you to schedule the interview. If you need assistance completing the on-line application, contact the HHS Employee Service Center at 1-888-894-4747 or via email at HHSServiceCenter.Applications@ngahrhosting.com.
Salary Information, Pre-employment Checks, And Work Eligibility
Location:
MIDLAND, TX
DSHS is committed to hiring skilled and dedicated individuals who share a passion for public health to pursue our vision of A Healthy Texas. If you are looking to make an impact and tackle new challenges, we encourage you to consider a career with us.
Employee Benefits
DSHS offers insurance coverage and other benefits available through the State of Texas Group Benefits Plan administered by the Employee Retirement System of Texas (ERS). To learn more about all the benefits available to you as a DSHS employee and other DSHS opportunities for early career pathways, visit the DSHS Careers Page.
Review our Top 10 Tips for Success when Applying to State of Texas Jobs.
Functional Title: Regional ImmTrac2 Coordinator
Job Title: Publ Hlth and Prevent Spcl II
Agency: Dept of State Health Services
Department: Region 9/10
Posting Number: 3145
Closing Date: 05/11/2025
Posting Audience: Internal and External
Occupational Category: Healthcare Support
Salary Group: TEXAS-B-16
Salary Range: $3,409.83 - $4,252.00
Shift: Day
Additional Shift
Telework:
Travel: Up to 35%
Regular/Temporary: Regular
Full Time/Part Time: Full time
FLSA Exempt/Non-Exempt: Nonexempt
Facility Location:
Job Location City: MIDLAND
Job Location Address: 1101 N MIDLAND DR
Other Locations:
MOS Codes
230X,43EX,43HX,4B0X1,4E0X1,60C,68S,68Z,HM,HS,MED,NAP11,SEI12
Brief Job Description
Under the direction and supervision of the Public Health Region (PHR) 9/10 Immunization Program Supervisor serves as the subject matter expert on the statewide immunization registry (ImmTrac2) for Public Health Region 9/10. Responsible for implementation of regional ImmTrac2 activities targeting all age groups. Collaborates and routinely works with ImmTrac2 users to include local health department ImmTrac2 Program Outreach Specialists, school nurses, regional immunization staff and immunization stakeholders providing ImmTrac2 education, training, technical assistance, and recruitment.
Attends work on a regular and predictable schedule in accordance with agency leave policy and performs other duties as assigned.
Essential Job Functions (EJFs)
(30%) Community Health Education/Outreach:
Serves as the regional subject matter expert for the statewide immunization registry, ImmTrac2. Provide education, technical assistance and training to registered ImmTrac2 users, including regional immunization staff, local health department immunization staff, private and public health care providers, first responders, schools and daycare facilities. Education and training will be conducted using a variety of electronic and non-electronic equipment, use of web-based applications and Department of State Health Services (DSHS) ImmTrac2 educational and marketing materials. Promotes ImmTrac2 by presenting ImmTrac2 educational information to various stakeholders and community organizations such as schools, universities, the general public, hospitals, first responders and other potential ImmTrac2 stakeholders. Educational offerings will include a definition of a registry, the purpose of parental/adult consent, the functions of ImmTrac2 and the importance of having all immunizations entered in ImmTrac2. Provides 12 outreaches yearly to high schools and/or higher learning institutions. Conduct recruitment activities of potential ImmTrac2 users.
(30%) Program Support:
Provides routine activities in identification, outreach, education, data entry and follow-up for children and their families who are consented to participate in ImmTrac2, but who do not have complete immunization histories in the registry. Utilizes a variety of methods to identify and contact the family of children who are consented to participate in ImmTrac2, which may include working with ImmTrac2 generated client lists. Contact may be made by telephone calls or sending a letter. This position is responsible for downloading and reviewing scheduled reports from ImmTrac2: Provider Activity Report (PAR) and the Consent Acceptance Rate Evaluation Report (CARE), Texas Immunization Provider Summary Report (TIPS) and any other reports as needed. Maintains confidential individual client files and client outreach attempts. Documents all educational, technical assistance, outreach and training provided.
(35%) Quality Assurance:
Reviews the ImmTrac2 portion of the local health department’s quarterly report. Assists with conducting Immunization On-site Reviews of contracted local health departments. Completes the ImmTrac2 portion of the PHR 9/10 quarterly report. This position is responsible for conducting ImmTrac Support Reviews (ISRs) and follow-ups with providers.
(5%) Other Duties:
Other duties as assigned include but are not limited to actively participating and/or serving in a supporting role to meet the agency’s obligations for disaster response and/or recovery or Continuity of Operations (COOP) activation. Such participation may require an alternate shift pattern assignment and/or location.
Knowledge Of
Knowledge, Skills and Abilities (KSAs):
Health Insurance Portability and Accountability Act (HIPPA)
Educational techniques and procedures.
Data management.
Customer service principles.
Survey methods and analysis.
The ImmTrac2 system.
Immunization recommendations for children, adolescents and adults.
Vaccine-preventable diseases and immunizations.
Immunization standards for child, adolescents and adults.
Skill In
The use of a personal computer, including Microsoft Office appliacations and web-based applications specific to the program.
Preparing and presenting complex oral and writtem information and training to a variety of audiences in a clear, effective manner.
Ability To
Establish and maintain relationships with staff, public and private providers, school officials, stakeholders and other community groups.
Interpret laws, regulations and policies related to the program.
Prepare written reports.
Train others.
Plan, organize, communicate and present ideas in a clear, concise and effective manner.
Perform data entry, proof-read, edit/compile reports and check work for accuracy.
Maintain confidentiality of records and information.
To travel.
Registrations, Licensure Requirements Or Certifications
Must possess a valid Class C Texas driver's license, or equivalent license from another state.
Initial Screening Criteria
2 years experiance in customer service.
Experience in the use of Microsoft Word, Excel and PowerPoint.
Prefer Experience In Conducting Presentations And Training Others.
Ability to travel 35%.
Additional Information
N/A
Active Duty, Military, Reservists, Guardsmen, And Veterans
Military occupation(s) that relate to the initial selection criteria and registration or licensure requirements for this position may include, but not limited to those listed in this posting. All active-duty military, reservists, guardsmen, and veterans are encouraged to apply if qualified for this position. For more information see the Texas State Auditor’s Military Crosswalk at https://hr.sao.texas.gov/CompensationSystem/JobDescriptions/.
ADA Accommodations
In compliance with the Americans with Disabilities Act (ADA), DSHS will provide reasonable accommodation during the hiring process for individuals with a qualifying disability. If reasonable accommodation is needed to participate in the interview process, please notify the person who contacts you to schedule the interview. If you need assistance completing the on-line application, contact the HHS Employee Service Center at 1-888-894-4747 or via email at HHSServiceCenter.Applications@ngahrhosting.com.
Salary Information, Pre-employment Checks, And Work Eligibility
- The salary offered will follow DSHS starting salary guidelines. Any employment offer is contingent upon available budgeted funds.
- Depending on the program area and position requirements, applicants selected for hire may be required to pass background and other due diligence checks.
- DSHS uses E-Verify. You must bring your I-9 documentation with you on your first day of work. Download the I-9 form
Salary : $3,410 - $4,252
