FY 25-54 Project Manager I

Note: To apply for a state agency job with TFC, you must complete the electronic State of Texas Uniform Application for Employment through www.WorkInTexas.com.

*Must be able to work flexible hours during a legislative session and as needed.

Job Summary:

What is the Texas Facilities Commission (TFC):

The Texas Facilities Commission (TFC) builds, supports, maintains, and manages over 8 million square feet of state-owned facilities that house over twenty thousand state employees in dozens of state agencies, all working in the service of the citizens of Texas. Our team of over 250 employees provides and contracts for property management, maintenance, landscaping, custodial services, waste management, building climate and energy automation, and the fire and security services required to keep State agencies working for our constituents. Our goal is to serve with excellence by providing high-quality work environments that are functional, energy-efficient, and cost-effective to operate.

The Position: The Project Manager – Information Technology performs complex project management work. Work involves coordinating the planning and initiation of projects at various levels of completion; monitoring the progress and schedule of projects; and communicating with project stakeholders, management, and other relevant parties. Performs moderately complex managerial work administering the daily operations and activities of TFC’s IT project management office (PMO). Takes the lead in documenting policy and procedures for IT Projects. A key aspect of this role is developing detailed project plans, ensuring resource allocation, timelines, and budgets are adhered to. The position requires a proactive, detail-oriented, organized, and tech-savvy individual to provide high-level and comprehensive support for the CIO. This role is responsible for managing key projects and day-to-day functions in collaboration with the CIO to ensure successful leadership, strategy initiatives, and goals. Works under limited supervision with considerable latitude for the use of initiative and independent judgment.

Top Benefits for working for the Texas Facilities Commission (TFC):

• Group Benefit Plan (GBP)-HealthSelect of Texas insurance-paid at 100% for full-time employees, 50% for dependents
• $5,000.00 Basic Term Life and Accidental Death and Dismemberment
• Optional Term Life Insurance
• State of Texas Retirement Plan
• Texasaver 401(k) Plan
• Dental insurance plans
• State of Texas Vision insurance plan
• Short-term and/or long-term disability coverage
• (TexFlex) Flexible spending account (FSA)
• Employee Assistance Program (EAP)
• Generous paid holidays, vacation, and sick days

ESSENTIAL DUTIES:

• Manages, develops, oversees, and evaluates projects using accepted project management methodologies.
• Utilizes extensive project management skills to ensure accurate, efficient, and timely delivery and implementation of project deliverables while meeting stakeholder requirements and effectively managing project scope.
• Initiates projects, obtains authorization and commitment, and demonstrates business need and project feasibility.
• Develops project charter, budgets, schedules, work plans, communication plans, resources requirements, and cost estimates and projections.
• Reviews and recommend proposals and bids to management.
• Monitors and manages project quality and cost to ensure that project deliverables are acceptable, fulfill the terms of the project contract or specifications, and are completed within budget.
• Identifies potential project risks and difficulties and designs strategies to mitigate or avoid them.
• Communicates project methodology and processes to interested groups and team members.
• Compiles and distributes project information, project status reports, and project budget expenditures.
• Work directly with the CIO to support all aspects of his daily work routine.
• Gathers and organizes documents for preparation and timely distribution of agenda packets for meetings, reviews materials for accuracy and completeness.
• Develops, reviews, and communicates administrative policies, procedures, standards, and methods.
• Works under the supervision of the Chief Information Officer on preparation of reports, schedules, and correspondence.
• Coordinates calendars, meetings, and other activities on behalf of the CIO.
• Ensures project initiation is well defined, including a detailed review of customer expectations, business drivers, requirements, design, SLAs, and success metrics. Keeps projects on track while managing risks and controlling quality.
• Coordinates project activities with other state agencies, governmental jurisdictions, or private sector partners and contractors.
• Plans and manages efficient project meetings.
• Assists with developing criteria for evaluating programs, proposals, and other pertinent information related to project assignments.
• Establishes goals and objectives; develops and approves schedules, priorities, and standards for achieving goals; and manages evaluation activities.
• Comply with IRM continuing education requirements provided by DIR.
• Assist with various stages of procurement of IT equipment and review invoices as needed for TFC.
• Identify opportunities to improve business processes through automation and help prepare proposals to develop new systems.
• Develops and evaluates procedures and monitors compliance with established procedures.
• Prepares management and productivity reports; review and approves documents and reports developed by employees to ensure professional quality and appearance, appropriate content, consistency, and responsiveness.
• Performs related work as assigned.

REQUIRED QUALIFICATIONS:

EDUCATION AND EXPERIENCE:

• Graduation from an accredited four-year college or university with major coursework in business administration, computer science, management information systems, or a related field is generally preferred.
• Experience in project management in relevant areas of project assignment.
• Experience implementing enterprise applications, ERP solutions using waterfall, and/or agile methodologies.

· Must possess the ability to attest to and maintain the security or integrity of the state’s critical infrastructure requirement to be considered for hire and to maintain employment.

· Valid State of Texas Class "C" driver license.

REGISTRATION, CERTIFICATION OR LICENSURE:

• Project Management Professional (PMP) from Project Management Institute (PMI) or obtain within 12 months of hire.

KNOWLEDGE, SKILLS & ABILITIES:

· Knowledge of local, state, and federal laws and regulations relevant to business function.

· Skill in maintaining record keeping and records management systems.

· Skill in the use of personal computers and applicable programs, applications, and systems.

· Skill in the use of standard office equipment.

· Proficiency in using productivity tools, such as Microsoft Office Suite, Enterprise Resource Planning, and other collaborating software.

· Excellent organizational and time management skills, with the ability to multitask and prioritize tasks effectively.

· Strong problem-solving and critical-thinking abilities.

· Skill in using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions, or approaches to problems.

· Skill in providing excellent customer service.

· Skill in managing employee relationships.

· Ability to perform data entry and retrieval.

· Ability to pay close attention to detail, ensuring accuracy in work.

· Ability to maintain effective internal and external working relationships.

· Ability to protect sensitive and confidential information.

· Ability to handle multiple projects and meet deadlines.

· Ability to meet attendance requirements.

· Ability to communicate effectively, both orally and in writing.

PHYSICAL REQUIREMENTS AND/OR WORKING CONDITIONS:

This position functions in a standard office environment. There are no unusual dangers involved.

Veterans, Reservist or Guardsmen with an MOS or additional duties that fall in the fields of 111x URL-Surface Warfare, CMO 010 Community-Mission Operations (OSC), 8003 General Officer, 10CO Operations Commander, or other related fields pertaining to the minimum experience requirements may meet the minimum qualifications for this position and are highly encouraged to apply. Please call Human Resources at (512) 463-1717 with questions or for additional information.

Additional Military Crosswalk information can be accessed at http://www.hr.sao.texas.gov/Compensation/MilitaryCrosswalk/MOSC_ProgramManagement.pdf

If selected for interview, all veterans must provide a DD214 long form. Official transcripts or other minimum requirement validations will be requested at the time of interview

TFC Recruiting Policy:

Incomplete applications will not be considered.

Initial screening is based on the Education and Experience minimum qualifications defined in the job posting. Interviewee selection is based on applicant information explaining how they meet each Competency (Knowledge, Skills and Abilities) requirement.Follow application instructions and fill out application form completely for further consideration.

As part of its employment process, TFC may conduct a criminal background check and/or a driver’s record check. An applicant with an unsatisfactory criminal background check report and/or drivers record is ineligible to be hired for the position for which the report is initiated.

If hired, an employee must prove their permanent right to work in the United States and provide document(s) within three (3) days of hire date that establish identity and employment eligibility. We are unable to sponsor or take over sponsorship of an employment Visa.

Note: Any male between the ages of 18 and 25 must show proof of registration with the Selective Service System before he can be selected for employment with the Texas Facilities Commission.

EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER

The Texas Facilities Commission is an equal opportunity employer and does not discriminate on the basis of race, color, religion, gender, national origin, age, or disability. TFC provides accommodations for persons with disabilities in accordance with the Americans with Disabilities Act.

If you need help with the employment process or require other accommodation, please contact the Human Resources office for assistance at (512) 463-3433.

WIT Number: 16846922

Contact Information:

Richard W. Allen, MBA, PHR, SHRM-CP

Human Resources Specialist

richard.allen@tfc.texas.gov

Direct: 512-463-3433

Job Type: Full-time

Pay: $70,000.00 - $75,000.00 per year

Benefits:

• 401(k)
• AD&D insurance
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Opportunities for advancement
• Paid time off
• Professional development assistance
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: In person

Salary : $70,000 - $75,000