What are the responsibilities and job description for the Administrative Asst II Community Relations position at Texas Health and Human Services Commission?
Join the Texas Health and Human Services Commission (HHSC) and be part of a team committed to creating a positive impact in the lives of fellow Texans. At HHSC, your contributions matter, and we support you at each stage of your life and work journey. Our comprehensive benefits package includes 100% paid employee health insurance for full-time eligible employees, a defined benefit pension plan, generous time off benefits, numerous opportunities for career advancement and more. Explore more details on the Benefits of Working at HHS webpage.
Functional Title: Administrative Asst II Community Relations
Job Title: Administrative Asst II
Agency: Health & Human Services Comm
Department: Community Relations
Posting Number: 1654
Posting Audience: Internal and External
Salary Group: TEXAS-A-11
Shift: Day
Additional Shift: Days (First)
Telework: Not Applicable
Travel: Up to 5%
Regular/Temporary: Regular
Full Time/Part Time: Full time
FLSA Exempt/Non-Exempt: Nonexempt
Facility Location: Denton State Supported Living Center
Job Location City: DENTON
Job Location Address: 3980 STATE SCHOOL RD
Other Locations: Denton
MOS Codes:
0100,0111,0170,3372,3381,4430,6046,15P,3F5X1,420A,42A,56M,68G,741X,8A200,AZ,LS,LSS,MC,PERS,PS,RP,SN
YN,YNS
Brief Job Description:
Come work in an environment where we truly value and respect those we serve and believe in the mission that all people can achieve a higher level of wellness and independence.
The state supported living centers serve people with intellectual and developmental disabilities who are medically fragile or who have behavioral problems. The centers provide campus-based direct services and supports at 13 centers located throughout the state. Learn About Our State Supported Living Centers
If you are looking for a place to work where you can establish a career that is filled with purpose, this is the job for you!
The Administrative Assistant (AA) is responsible for organizing and supervising all the administrative functions that facilitate the timeliness and accuracy of activities and deadlines and provides support to Community Relations/Volunteer Services staff as needed. The AA must have the necessary leadership skills to work effectively with management, staff, individuals, donors and Volunteer Services Council Board Members.
Essential Job Functions (EJFs):
Attends work on a regular basis and may be required to work a specific shift schedule or, at times, even a rotating schedule, extended shift and/or overtime in accordance with agency leave policy and performs other duties as assigned.
Maintains a harmonious working relationship with DSSLC staff, individuals, donors, Volunteer Services Council Board Members.
Abides by the DSSLC policies.
Answers phones, ensuring the correct person gets the call. Takes messages when needed.
Keeps front lobby picked up.
Receives and processes donations; tangible and monetary.
Maintains eTapestry database, keeping records of all donation amounts, donor names, address, etc. Prepares reports.
Prepares and tracks receipts and thank you cards.
Maintains mailing lists for Christmas Cards, and facilitates the bulk mail process; as well as prepares the resident gift list.
Facilitates volunteers on monthly workdays, keeping and providing supplies for the volunteers as needed.
Coordinates and orders weekly resident birthday cakes.
Coordinates and orders memorial flowers as needed.
Prepares bank deposits
Pays bills on a timely basis for the Volunteer Services Council.
Greets guests with dignity and respect, offering assistance as needed.
Able to lift and carry 50 pounds if necessary, and able to get up and down many times a day.
Maintains organized files.
Able to drive a cargo van for donation pick-ups in the DFW area.
Other duties as assigned include but are not limited to actively participating and/or serving in a supporting role to meet the agency’s obligations for disaster response and/or recovery or Continuity of Operations (COOP) activation. Such participation may require an alternate shift pattern assignment and/or location.
Knowledge, Skills and Abilities (KSAs):
Knowledge of:
Knowledge of or experience with the bulk mail processes. Knowledge in eTapestry a plus.
Skill in:
Excellent communication skills, including writing, speaking, editing and proofreading with great attention to detail.
Exhibits a high degree of professionalism, business judgement, tack and diplomacy. Strong calendaring, organizational and document management skills. Excellent problem-solving skills. Proficient in Microsoft Office Suite: Outlook, Word, Excel
Ability to:
Ability to self-start, work independently, and exercise reasonable judgment. Ability to maintain confidentiality.
Ability to establish and maintain effective professional working relationships, internally and externally, and to work effectively in a team environment.
Ability to manage competing priorities and to work under pressure with frequent interruptions.
Ability to meet reporting deadlines.
Registrations, Licensure Requirements or Certifications:
Valid Texas Driver’s License. Must possess valid Texas driver’s license or obtain it no later than 90 days after hire date. Applicants with an out-of-state driver’s license must provide an original certified driving record from the state of driving licensure. Eligible driving record required based on HHSC Fleet Management policy.
Initial Screening Criteria:
Minimum of 2 years of experience as an Administrative Assistant.
Experience in Microsoft Office Suite: Outlook, Word, Excel. Valid Texas Driver’s license.
Additional Information:
Applicants must pass a fingerprint criminal background check, pre-employment drug screen, and registry checks including the Client Abuse/Neglect Reporting System (CANRS), Nurse Aide, Medication Aide and Employee Misconduct and HHS List of Excluded Individuals/Entities (LEIE).
Males between the ages of 18 – 25 must be registered with the Selective Service.
All State Supported Living Center Employees are subject to Random Drug Testing.
Flexibility in work hours may be required for this position. The position may be required to work overtime and/or extended hours. Must be willing to work weekends and holidays.
All applicants must be at least 18 years of age to be considered for employment at a state-operated facility.
Review our Tips for Success when applying for jobs at DFPS, DSHS and HHSC.
Active Duty, Military, Reservists, Guardsmen, and Veterans:
Military occupation(s) that relate to the initial selection criteria and registration or licensure requirements for this position may include, but not limited to those listed in this posting. All active-duty military, reservists, guardsmen, and veterans are encouraged to apply if qualified to fill this position. For more information please see the Texas State Auditor’s Job Descriptions, Military Crosswalk and Military Crosswalk Guide at Texas State Auditor's Office - Job Descriptions.
ADA Accommodations:
In compliance with the Americans with Disabilities Act (ADA), HHSC and DSHS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability. If you need assistance completing the on-line application, contact the HHS Employee Service Center at 1-888-894-4747. If you are contacted for an interview and need accommodation to participate in the interview process, please notify the person scheduling the interview.
Pre-Employment Checks and Work Eligibility:
Depending on the program area and position requirements, applicants selected for hire may be required to pass background and other due diligence checks.
HHSC uses E-Verify. You must bring your I-9 documentation with you on your first day of work. Download the I-9 Form
Nearest Major Market: Denton
Nearest Secondary Market: Dallas
Salary : $2,694 - $3,946
