Asset Management Systems Manager

Join the Texas Health and Human Services Commission (HHSC) and be part of a team committed to creating a positive impact in the lives of fellow Texans. At HHSC, your contributions matter, and we support you at each stage of your life and work journey. Our comprehensive benefits package includes 100% paid employee health insurance for full-time eligible employees, a defined benefit pension plan, generous time off benefits, numerous opportunities for career advancement and more. Explore more details on the Benefits of Working at HHS webpage.

Functional Title : Asset Management Systems Manager

Job Title : Project Manager I

Agency : Health & Human Services Comm

Department : ASSET MANAGEMENT

Posting Number : 2745

Closing Date : 02 / 13 / 2025

Posting Audience : Internal and External

Occupational Category : Business and Financial Operations

Salary Group : TEXAS-B-20

Salary Range : $4,263.16 - $6,779.25

Shift : Day

Additional Shift : Days (First)

Telework : Part-Time

Travel : Up to 25%

Regular / Temporary : Regular

Full Time / Part Time : Full time

FLSA Exempt / Non-Exempt : Nonexempt

Facility Location :

Job Location City : AUSTIN

Job Location Address : 4601 W GUADALUPE ST

Other Locations : MOS Codes :

8060,8848,32EXC,3D0X4,612X,63AX,641X,712X,8K000,CE,EA

Job Description :

Asset Management System Manager, Project Manager I- serves as project lead in support of the various functions and projects in Asset Management Office. Work includes but is not limited to providing support, coordinating with other agency program areas such RAS, state hospitals and state living centers for implementation of new enterprise virtual asset tracking (VAT) inventory system. Coordinates, plans and tracks project timelines, deliverables to ensure project completion. Coordinates with HHS agencies stakeholders, and private external vendor for improvement development of VAT system and acceptance of changes. Monitors and tracks statewide annual inventory project and statewide use of VAT system for asset management related tasks and functions. Communicates, coordinates, and trains asset management statewide inventory coordinators and AMO team staff in daily job function use of asset management inventory system for task completion related to project implementation. Serve as subject matter expert for support to internal and external program area customer's inquiry for VAT RFID system. Ensures compliance with the Comptroller of Public Accounts policies and procedures for agency property management inventory processes. Prepares, review and provide special reporting related to program area key measures and inventory results data, used to maintain inventory systems and ensure updates are completed accordingly. Perform property management duties including asset tracking, tagging, inventorying and updating system asset records. Track and provide information related to project purchase orders to ensure project budget is upheld. Educate and provide guidance to asset custodians in their roles and responsibility related to asset care and custodianship. Assist in the program analysis and make recommendations to management and implement approved system development, procedural or policy changes to improve or comply with legislative changes. Keep records current and maintain asset management program files. Works under moderate supervision, with limited latitude for the use of initiative and independent judgment. Assist in other duties as needed.

Essential Job Functions (EJFs) :

Attends work on a regular and predictable schedule in accordance with agency leave policy and performs other duties as assigned. Coordinates with asset management staff, internal and external program areas to ensure completion of asset-related tasks and functions and provide statewide designated inventory coordinator role job function training specific to asset management duties. 30%

Plans and conducts training for internal staff and or statewide inventory coordinators for asset management program-specific job duty roles and responsibilities related, but not limited to multi-agency annual inventory, asset updates, asset tracking, and VAT RFID system use. 15%

Serves as program area subject matter expert, in support of answering inquiries, troubleshooting, and asset management-related training for point of contacts, internal and external asset management customers. 15%

Analyzes HHS Enterprise inventory system risks to make recommendations for system improvements and implement procedural or policy changes approved by management to improve operations and ensure program compliance with legislative mandates. 10%

Prepares, reviews, and provides management with specialized asset management reports providing status updates of asset management program area key measures to track task completion, project budgeted expenses, and ensuring management set program objectives and goals are met. 10%

Assist program management; in the review, recommendation, and development of the agency's asset management policies and procedures improvements and implementation of approved changes. 10%

Coordinates, performs, schedules, and conducts inventory spot checks with other program areas statewide. Makes recommendations to the program area to ensure compliance with asset management standards. Inventory, asset tag, and update asset records with results where needed. 10%

Knowledge, Skills and Abilities (KSAs) :

Knowledge of Asset Management programs, policies, and procedures; of the methods, principles, and practices of the agency.

Knowledge in asset related requisitioning and purchasing to ensure appropriate asset coding.

Skilled in coordinating and managing inventory project activities involving various programs.

Skilled in use of computer and office software such as but not limited to Outlook, Word, Excel and Access.

Skills in use of automated inventory system performance and reporting generated.

Skills in use of appropriate asset inventory tagging methods.

Skills in leading teams from various backgrounds and assign tasks for completion of goals or project.

Ability to use critical thinking to analyze and identify improvements for operations, create processes and procedures.

Ability to study and evaluate programs and propose recommendations to management to improve asset control and tracking.

Ability to analyze and interpret complex information and apply agency policies and procedures.

Ability to communicating professionally, effectively in various levels.

Must be able to train other in learning asset management job specific functions.

Ability to plan, schedule and monitor events to ensure timely completion and adherence to specified guidelines.

Registrations, Licensure Requirements or Certifications :

None

Initial Screening Criteria :

Experience in project management in relevant areas of project assignment.

Graduation from an accredited four-year college or university with major course work in a field relevant to the assignment is generally preferred. Experience and education may be substituted for one another.

Additional Information :

N / A

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Active Duty, Military, Reservists, Guardsmen, and Veterans :

Military occupation(s) that relate to the initial selection criteria and registration or licensure requirements for this position may include, but not limited to those listed in this posting. All active-duty military, reservists, guardsmen, and veterans are encouraged to apply if qualified to fill this position. For more information please see the Texas State Auditor's Job Descriptions, Military Crosswalk and Military Crosswalk Guide at Texas State Auditor's Office - Job Descriptions.

ADA Accommodations :

In compliance with the Americans with Disabilities Act (ADA), HHSC and DSHS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability. If you need assistance completing the on-line application, contact the HHS Employee Service Center at 1-888-894-4747. If you are contacted for an interview and need accommodation to participate in the interview process, please notify the person scheduling the interview.

Pre-Employment Checks and Work Eligibility :

Depending on the program area and position requirements, applicants selected for hire may be required to pass background and other due diligence checks.

HHSC uses E-Verify. You must bring your I-9 documentation with you on your first day of work. Download the I-9 Form

Salary : $4,263 - $6,779