Director of Contract Finance (Remote in Texas)

Join the Texas Health and Human Services Commission (HHSC) and be part of a team committed to creating a positive impact in the lives of fellow Texans. At HHSC, your contributions matter, and we support you at each stage of your life and work journey. Our comprehensive benefits package includes 100% paid employee health insurance for full-time eligible employees, a defined benefit pension plan, generous time off benefits, numerous opportunities for career advancement and more. Explore more details on the Benefits of Working at HHS webpage.

Brief Job Description:

The Texas Health and Human Services Commission (HHSC) Access and Eligibility Services (AES) department is looking for individuals who want to join an exciting and dynamic team working in a high-performing and innovative environment. AES provides an integrated and streamlined approach to connect individuals to services and supports to reduce institutionalization, allow individuals to remain in their communities, and promote economic and personal self-sufficiency. AES is built on its core values of respect, ownership, collaboration, and integrity. AES strives to achieve its goals of delivering best in class customer service to clients and stakeholders; strengthening program oversight, integrity, and accuracy; seeking innovative ways to streamline and improve service delivery; promoting a culture of excellence; and promoting departmental efficiencies and responsible stewardship of agency resources. The ideal candidate will thrive in an environment that emphasizes innovation through new ideas, striving for excellence, taking pride in your work, embracing differences as a source of strength, accomplishing more through partnership, leading by example, and ongoing continuous improvement.

Under the supervision of Access and Eligibility Services (AES) Finance Operations (FO) leadership, the Director II performs highly advanced (senior level) managerial work for contract financial operations. The Director II will be responsible for directing and strategic guidance of the finance team supporting AES grants and contracts. Work involves administering financial processes and systems; reviewing, analyzing, and evaluating financial data; preparing reports and responding to inquiries; and recommending and approving appropriate action to resolve financial issues. Supervises the work of others. Works under minimal supervision, with extensive latitude for the use of initiative and independent judgment.

Essential Job Functions (EJFs):

Attends work on a regular and predictable schedule in accordance with agency leave policy. Supports, ensures compliance with, and behaves in a manner that reflects the AES values, mission, and vision. Must also perform other duties as assigned and necessary.
EJF1. Leads manager level staff who oversee and manage AES contract finance matters. Applies sound business principles of financial analysis in all daily operations; conducts alternatives analysis and prepares recommendations for AES senior leadership; conducts risk analysis/management in day to day activities; ensures change management principles are applied in day to day staff activities; directs financial analysis of AES contracts and quality oversight; provides leadership to multi-disciplined cross-functional teams within Finance Operations, including managers and financial analysts. Establishes short and long-term goals for the contract finance team and directs associated work activities necessary to meet the goals. Leads the development of standard operating procedures for contract finance activities in accordance with HHSC policies. (25%)

EJF2. Directs the review and tracking process for invoices to ensure timely approval within 10 days of receipt. Monitors, reviews, and analyzes expenditure patterns and trends to propose any reallocation, realignment, or adjustments to accomplish division and programmatic requirements. (25%)
EJF3. Directs and reviews the development of financial reports related to costs, reimbursements, fees, appropriated receipts, and other fiscal impacts when assigned by management. The director prepares materials to present to leadership, outlining the fiscal implications of contract activities. (20%)
EJF4. Hires, directs, and develops contract finance staff. Sets the overall team expectations and recommends appropriate personnel actions to foster a fair, honest, and equitable work environment. Identifies areas of needed change and improvement through employee performance management. (15%)
EJF5. Reviews fiscal impacts of proposed HHSC, state, and federal rule/law modifications. Directs the preparation of cost estimates and cost impact estimates for assigned grants and contracts based on potential changes to rule or law. Manages special projects as assigned. (15%)

Knowledge, Skills and Abilities (KSAs):

Knowledge of accounting, finance, auditing, grant management, and/or contracting

Working knowledge of fiscal processes and procedures related to non-profit, governmental settings.

Knowledge of financial analyses and examination procedures for public entities, financial and industry terminology and practices, and statistical analysis.

Working knowledge of grant management principles, including federal cost principles as found in the Uniform Grant Guidance (UGG)

Extensive knowledge of, and ability to work with, Microsoft Office software.

Knowledge and ability to write technical documents, including business processes and workflows, manuals, and instructional material.

Skills in using computer software including, but not limited to, Excel, CAPPS Financials, HHSAS Financials, other accounting software, SCOR, Microsoft Project, Excel, PowerPoint, Tableau, Visio, and/or Word.

Skills in monitoring contractor performance for compliance with federal and state policies, regulations related to fiscal requirements and preparing reports which are clearly supported documentation.

Skills in applying generally accepted accounting principles.

Ability to administer financial processes and systems, to perform and interpret numerical analyses, and to interpret statutes.

Ability to analyze, evaluate, and summarize financial and management records for accuracy and conformance to procedures, rules, and regulations.

Ability to prepare reports and correspondence regarding findings.

Ability to develop and evaluate policies and procedures, to communicate effectively, and to supervise the work of others.

Ability to effectively communicate complex information, both verbally and in writing, and produce reports.

Ability to interpret and apply federal and state laws, policies, rules, and requirements in health services and fiscal management.

Registrations, Licensure Requirements or Certifications:

None

Initial Screening Criteria:

Graduation from an accredited four-year college or university with major coursework in accounting, business administration, finance, economics, or a related field is required. Experience and education may be substituted for one another.

At least 3 years of experience in accounting, contracts, auditing, budgeting, or finance.

A minimum of 2 years in a managerial, supervisory, or equivalent role is required. Experience in preparing financial reports. Experience in database programs, including Microsoft Excel.

Additional Information:

Telework may be considered for this position in accordance with HHSC policy and at the discretion of AES Leadership to meet business needs. Applicants may not have a history of substantiated fraudulent activity against HHSC or any programs it administers. Applicants who have a non-fraud overpayment with an outstanding balance must agree to repay the overpayment balance as a condition of employment.

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Active Duty, Military, Reservists, Guardsmen, and Veterans:

Military occupation(s) that relate to the initial selection criteria and registration or licensure requirements for this position may include, but not limited to those listed in this posting. All active-duty military, reservists, guardsmen, and veterans are encouraged to apply if qualified to fill this position. For more information please see the Texas State Auditor’s Job Descriptions, Military Crosswalk and Military Crosswalk Guide at Texas State Auditor's Office - Job Descriptions.

ADA Accommodations:

In compliance with the Americans with Disabilities Act (ADA), HHSC and DSHS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability. If you need assistance completing the on-line application, contact the HHS Employee Service Center at 1-888-894-4747. If you are contacted for an interview and need accommodation to participate in the interview process, please notify the person scheduling the interview.

Pre-Employment Checks and Work Eligibility:

Depending on the program area and position requirements, applicants selected for hire may be required to pass background and other due diligence checks.

HHSC uses E-Verify. You must bring your I-9 documentation with you on your first day of work. Download the I-9 Form