What are the responsibilities and job description for the Legal Secretary position at Texas Health and Human Services Commission?
Join the Texas Health and Human Services Commission (HHSC) and be part of a team committed to creating a positive impact in the lives of fellow Texans. At HHSC, your contributions matter, and we support you at each stage of your life and work journey. Our comprehensive benefits package includes 100% paid employee health insurance for full-time eligible employees, a defined benefit pension plan, generous time off benefits, numerous opportunities for career advancement and more. Explore more details on the Benefits of Working at HHS webpage.
Functional Title: Legal Secretary
Job Title: Legal Secretary III
Agency: Health & Human Services Comm
Department: AD Contested Cases DSHS
Posting Number: 2682
Posting Audience: Internal
Salary Group: TEXAS-A-17
Shift: Day
Additional Shift: Days (First)
Telework: Part-Time
Travel: Up to 5%
Regular/Temporary: Regular
Full Time/Part Time: Full time
FLSA Exempt/Non-Exempt: Nonexempt
Facility Location:
Job Location City: AUSTIN
Job Location Address: 4601 W GUADALUPE ST
Other Locations: Austin
MOS Codes:
4400,4421,4422,4430,250X,270A,27D,5J0X1,655X,LN,YN,YNS
Job Description:
Performs complex administrative support work. Works under general supervision, with moderate latitude for the use of initiative and independent judgment.
Employees at this level will:
Coordinate hearings, meetings, conferences, and seminars.
Coordinate and schedule travel and appointments for professional staff.
Maintain filing systems, including recording information, updating paperwork, or maintaining documents, records, correspondence, or other material.
Work involves providing legal and administrative support and maintaining communication with clients, attorneys, agencies, and the general public. May train others. Works under general supervision, with moderate latitude for the initiative and independent judgment.
Essential Job Functions:
Attends work on a regular and predictable schedule in accordance with agency leave policy and performs other duties as assigned.
Reviews and processes mail, faxes, interagency mail for legal staff.
May docket incoming appeal requests.
Organizes, indexes, and files legal and administrative documents and maintains filing systems.
Answers the phone, providing general information or routing calls as appropriate.
Prepares, proofreads, and edits legal and administrative documents.
Prepares case records for storage according to data retention schedule.
Assists in preparing responses to legislation inquiries and open records requests.
May assist in interpreting rules, regulations, policies, and procedures for the agency, agency staff, or the general public.
May train others.
Registrations, Licensure Requirements or Certifications:
None
Knowledge Skills Abilities:
Knowledge of general office practices and administrative procedures.
Knowledge of legal practices and terminology; and of spelling, punctuation, sentence structure, and grammar.
Skill in use of computer software, office equipment and reference materials.
Ability to prepare legal correspondence and documents; to maintain files and records; to interpret rules, regulations, policies, and procedures; to communicate effectively.
Ability to implement new administrative systems and procedures and to evaluate their effectiveness; and to train others.
Initial Screening Criteria:
Fluency in Spanish and English required.
Experience in legal secretarial work. Graduation from a standard senior high school or equivalent preferred. Experience and education may be substituted for one another.
Additional Information:
None
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Active Duty, Military, Reservists, Guardsmen, and Veterans:
Military occupation(s) that relate to the initial selection criteria and registration or licensure requirements for this position may include, but not limited to those listed in this posting. All active-duty military, reservists, guardsmen, and veterans are encouraged to apply if qualified to fill this position. For more information please see the Texas State Auditor’s Job Descriptions, Military Crosswalk and Military Crosswalk Guide at Texas State Auditor's Office - Job Descriptions.
ADA Accommodations:
In compliance with the Americans with Disabilities Act (ADA), HHSC and DSHS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability. If you need assistance completing the on-line application, contact the HHS Employee Service Center at 1-888-894-4747. If you are contacted for an interview and need accommodation to participate in the interview process, please notify the person scheduling the interview.
Pre-Employment Checks and Work Eligibility:
Depending on the program area and position requirements, applicants selected for hire may be required to pass background and other due diligence checks.
HHSC uses E-Verify. You must bring your I-9 documentation with you on your first day of work. Download the I-9 Form
Nearest Major Market: Austin
Salary : $4,500
