What are the responsibilities and job description for the Open Records Legal Assistant position at Texas Health and Human Services?
Date: Mar 26, 2025
Location:
AUSTIN, TX
Join the Texas Health and Human Services Commission (HHSC) and be part of a team committed to creating a positive impact in the lives of fellow Texans. At HHSC, your contributions matter, and we support you at each stage of your life and work journey. Our comprehensive benefits package includes 100% paid employee health insurance for full-time eligible employees, a defined benefit pension plan, generous time off benefits, numerous opportunities for career advancement and more. Explore more details on the Benefits of Working at HHS webpage.
Functional Title: Open Records Legal Assistant
Job Title: Legal Assistant IV
Agency: Health & Human Services Comm
Department: LSD Open Records
Posting Number: 4426
Closing Date: 04/09/2025
Posting Audience: Internal and External
Occupational Category: Legal
Salary Group: TEXAS-B-22
Salary Range: $4,801.16 - $6,000.00
Shift: Day
Additional Shift
Telework: Eligible for Telework
Travel: Up to 5%
Regular/Temporary: Regular
Full Time/Part Time: Full time
FLSA Exempt/Non-Exempt: Nonexempt
Facility Location:
Job Location City: AUSTIN
Job Location Address: 4601 W GUADALUPE ST
Other Locations:
MOS Codes
4400,4421,4422,4430,270A,27D,5J0X1,LN,YN,YNS
This position is for a Legal Assistant in the Open Records and Data Governance Department. The Open Records and Data Governance Department is one of seven departments in the Legal Services Division of the HHS Office of Chief Counsel. The Open Records portion of the Department is responsible for ensuring the HHS agencies' compliance with the Public Information Act. A Legal Assistant in Open Records reviews open records requests made by the public, routes the requests to the approprite program areas, and works with system areas to ensure proper redaction and release of information. If needed, the Legal Assistant also participates in preparation of briefs for the Attorney General to rule on whether informaion may be withheld from release.
The Legal Assistant performs medium complexity legal work in the area of Open Records for the Office of Chief Counsel. Work involves communication with requestors and program areas, reviewing documentation, redacting documents in preparation for release, interpreting internal policies and procedures, and escalating issues when needed. Works under limited supervision, with considerable latitude for the use of initiative and independent judgment.
The position provides for some telework.
Essential Job Functions (EJFs)
Reviews communications from people making Open Records Requests and routes to appropriate program area. (25)
Coordinates with program area and obtains responsive documents for request. (25)
Reviews and redacts documents and provides to requestor. (25)
Communicates with requestor for clarification and narrowing of requests. (10)
Prepares and sends briefs to the Office of the Attorney General. (10)
Maintains tracking of requests and other administrative work regarding requests. (5)
Knowledge, Skills And Abilities (KSAs)
Knowledge of and ability to work with confidential records/files/information.
Knowledge of widely used computer software.
Skill to operate a computer and utilize widely used software.
Skill to perform tasks with a high degree of accuracy and close attention to detail.
Ability to set priorities and goals for accomplishing workload within limited time frame.
Ability to follow security policies, and procedures while working with confidential records/files/information.
Ability to understand and comply with written and oral instructions.
Ability to use sound judgment and work independently in fast paced/stressful situations.
Ability to communicate orally and in writing in a clear, effective and diplomatic manner.
Initial Screening Criteria
Experience in dealing successfully with complex assignments and short deadlines, with preference given to experience in Health and Human Services or Open Records.
Review our Tips for Success when applying for jobs at DFPS, DSHS and HHSC.
Active Duty, Military, Reservists, Guardsmen, And Veterans
Military occupation(s) that relate to the initial selection criteria and registration or licensure requirements for this position may include, but not limited to those listed in this posting. All active-duty military, reservists, guardsmen, and veterans are encouraged to apply if qualified to fill this position. For more information please see the Texas State Auditor’s Job Descriptions, Military Crosswalk and Military Crosswalk Guide at Texas State Auditor's Office - Job Descriptions.
ADA Accommodations
In compliance with the Americans with Disabilities Act (ADA), HHSC and DSHS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability. If you need assistance completing the on-line application, contact the HHS Employee Service Center at 1-888-894-4747. If you are contacted for an interview and need accommodation to participate in the interview process, please notify the person scheduling the interview.
Pre-Employment Checks And Work Eligibility
Depending on the program area and position requirements, applicants selected for hire may be required to pass background and other due diligence checks.
HHSC uses E-Verify. You must bring your I-9 documentation with you on your first day of work. Download the I-9 Form
Telework Disclaimer
This position may be eligible for telework. Please note, all HHS positions are subject to state and agency telework policies in addition to the discretion of the direct supervisor and business needs.
Nearest Major Market: Austin
Location:
AUSTIN, TX
Join the Texas Health and Human Services Commission (HHSC) and be part of a team committed to creating a positive impact in the lives of fellow Texans. At HHSC, your contributions matter, and we support you at each stage of your life and work journey. Our comprehensive benefits package includes 100% paid employee health insurance for full-time eligible employees, a defined benefit pension plan, generous time off benefits, numerous opportunities for career advancement and more. Explore more details on the Benefits of Working at HHS webpage.
Functional Title: Open Records Legal Assistant
Job Title: Legal Assistant IV
Agency: Health & Human Services Comm
Department: LSD Open Records
Posting Number: 4426
Closing Date: 04/09/2025
Posting Audience: Internal and External
Occupational Category: Legal
Salary Group: TEXAS-B-22
Salary Range: $4,801.16 - $6,000.00
Shift: Day
Additional Shift
Telework: Eligible for Telework
Travel: Up to 5%
Regular/Temporary: Regular
Full Time/Part Time: Full time
FLSA Exempt/Non-Exempt: Nonexempt
Facility Location:
Job Location City: AUSTIN
Job Location Address: 4601 W GUADALUPE ST
Other Locations:
MOS Codes
4400,4421,4422,4430,270A,27D,5J0X1,LN,YN,YNS
This position is for a Legal Assistant in the Open Records and Data Governance Department. The Open Records and Data Governance Department is one of seven departments in the Legal Services Division of the HHS Office of Chief Counsel. The Open Records portion of the Department is responsible for ensuring the HHS agencies' compliance with the Public Information Act. A Legal Assistant in Open Records reviews open records requests made by the public, routes the requests to the approprite program areas, and works with system areas to ensure proper redaction and release of information. If needed, the Legal Assistant also participates in preparation of briefs for the Attorney General to rule on whether informaion may be withheld from release.
The Legal Assistant performs medium complexity legal work in the area of Open Records for the Office of Chief Counsel. Work involves communication with requestors and program areas, reviewing documentation, redacting documents in preparation for release, interpreting internal policies and procedures, and escalating issues when needed. Works under limited supervision, with considerable latitude for the use of initiative and independent judgment.
The position provides for some telework.
Essential Job Functions (EJFs)
Reviews communications from people making Open Records Requests and routes to appropriate program area. (25)
Coordinates with program area and obtains responsive documents for request. (25)
Reviews and redacts documents and provides to requestor. (25)
Communicates with requestor for clarification and narrowing of requests. (10)
Prepares and sends briefs to the Office of the Attorney General. (10)
Maintains tracking of requests and other administrative work regarding requests. (5)
Knowledge, Skills And Abilities (KSAs)
Knowledge of and ability to work with confidential records/files/information.
Knowledge of widely used computer software.
Skill to operate a computer and utilize widely used software.
Skill to perform tasks with a high degree of accuracy and close attention to detail.
Ability to set priorities and goals for accomplishing workload within limited time frame.
Ability to follow security policies, and procedures while working with confidential records/files/information.
Ability to understand and comply with written and oral instructions.
Ability to use sound judgment and work independently in fast paced/stressful situations.
Ability to communicate orally and in writing in a clear, effective and diplomatic manner.
Initial Screening Criteria
Experience in dealing successfully with complex assignments and short deadlines, with preference given to experience in Health and Human Services or Open Records.
Review our Tips for Success when applying for jobs at DFPS, DSHS and HHSC.
Active Duty, Military, Reservists, Guardsmen, And Veterans
Military occupation(s) that relate to the initial selection criteria and registration or licensure requirements for this position may include, but not limited to those listed in this posting. All active-duty military, reservists, guardsmen, and veterans are encouraged to apply if qualified to fill this position. For more information please see the Texas State Auditor’s Job Descriptions, Military Crosswalk and Military Crosswalk Guide at Texas State Auditor's Office - Job Descriptions.
ADA Accommodations
In compliance with the Americans with Disabilities Act (ADA), HHSC and DSHS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability. If you need assistance completing the on-line application, contact the HHS Employee Service Center at 1-888-894-4747. If you are contacted for an interview and need accommodation to participate in the interview process, please notify the person scheduling the interview.
Pre-Employment Checks And Work Eligibility
Depending on the program area and position requirements, applicants selected for hire may be required to pass background and other due diligence checks.
HHSC uses E-Verify. You must bring your I-9 documentation with you on your first day of work. Download the I-9 Form
Telework Disclaimer
This position may be eligible for telework. Please note, all HHS positions are subject to state and agency telework policies in addition to the discretion of the direct supervisor and business needs.
Nearest Major Market: Austin
Salary : $4,801 - $6,000
