Project Coordinator

Date: Mar 18, 2025

Location:

AUSTIN, TX

Join the Texas Health and Human Services Commission (HHSC) and be part of a team committed to creating a positive impact in the lives of fellow Texans. At HHSC, your contributions matter, and we support you at each stage of your life and work journey. Our comprehensive benefits package includes 100% paid employee health insurance for full-time eligible employees, a defined benefit pension plan, generous time off benefits, numerous opportunities for career advancement and more. Explore more details on the Benefits of Working at HHS webpage.

Functional Title: Project Coordinator

Job Title: Program Specialist V

Agency: Health & Human Services Comm

Department: MCS Cross Div Coordination

Posting Number: 4175

Closing Date: 04/01/2025

Posting Audience: Internal and External

Occupational Category: Business and Financial Operations

Salary Group: TEXAS-B-21

Salary Range: $4,523.16 - $5,999.50

Shift: Day

Additional Shift: Days (First)

Telework: Not Eligible for Telework

Travel: Up to 5%

Regular/Temporary: Regular

Full Time/Part Time: Full time

FLSA Exempt/Non-Exempt: Nonexempt

Facility Location:

Job Location City: AUSTIN

Job Location Address: 4601 W GUADALUPE ST

Other Locations:

MOS Codes

LS, 2G0X1, 51C

Job Description

Job Description:

The Project Coordinator reports to the Director of the Project Advisory and Coordination Team (PACT) within the Strategic Business Operations (SBO) under the Chief Medicaid and CHIP Services (MCS) Officer. The individual in this position performs project management, coordination and facilitation activities to support project governance and project management best practices within MCS.

Performs project management, coordination and facilitation on the initiation and planning of projects; execution of the work to complete project objectives; monitoring progress and schedule of projects; conducting risk and issue management, and communicating with stakeholders, management, and other relevant parties. Works under limited supervision, with considerable latitude for the use of initiative and independent judgment.

Essential Job Functions

(40%) Serves in a project coordinator capacity to initiate, plan, execute, and monitor projects using accepted project management methodologies and tools including Smartsheet. Coordinates organizational and management tasks across MCS and HHS agency areas that support the efforts of projects, initiatives, decision-making, deliverable development.

(25%) Manages and tracks action items, decisions, risks, issues, and assumptions. Assists with managing and addressing critical risks and issues. Assists with ensuring project deliverables are acceptable and meet established standards. Maintains and distributes project documentation.

(20%) Serves on the governance team supporting project leadership (sponsors and project managers) across Medicaid and CHIP Services (MCS) to deliver change driven by legislative initiatives and projects. Supports the MCS governance portfolio framework including the planning, prioritizing, and scheduling of legislative initiatives and projects across portfolios, including setting up and maintaining reporting cycles across governance forums. Facilitates seamless transition of legislative initiatives and projects across MCS governance portfolios through the legislative initiative lifecycle from intake, implementation, readiness, monitoring, and closeout.

(10%) Facilitates and leads MCS governance forums and project team meetings. Develops and distributes agendas, meeting notes, and conducts other administrative duties to support projects and/or MCS governance processes. Coordinates groups to ensure seamless transition of legislative initiatives/projects across governance portfolios from intake, implementation, readiness, and lessons/closeout. Provides project portfolio performance-related metrics to leadership on a routine schedule, or as requested.

(5%) Performs other duties as assigned including but not limited to providing administrative assistance support with disaster response activities, research, planning team engagement events, or working on process improvement or other special projects.

Registrations, Licensure Requirements Or Certifications

Certified Associated in Project Management (CAPM), Project Management Professional (PMP), or related certification in project management best practices is preferred.

Knowledge Skills Abilities

• Experience and knowledge of project management best practices and processes.
• Ability to communicate effectively, in written and oral communication.
• Ability to engage and motivate project team members.
• Strong listening skills and ability to synthesize conversations into key takeaways in a timely fashion.
• Knowledge and experience in facilitating and leading meetings, large and small.
• Skill in developing and delivering presentations.
• Experience in negotiation among multiple parties.
• Experience in holding team members accountable to meet their project deliverables.
• Ability and experience in maintaining positive and effective working relationships.
• Experience working with leadership staff and project sponsors.
• Experience with facilitating decision making with project sponsors.
• Ability to resolve conflicts; to navigate and resolve disagreements among team members effectively; to manage emotions in challenging situations.
• Intermediate skill in use of Microsoft Suite including SharePoint, Word, Excel, PowerPoint, and Visio.
  
  

Initial Screening Criteria

• Must have graduated from an accredited four-year college. Professional work experience serving in a Project Manager, an Assistant Project Manager, or a Project Coordinator capacity for four or more years may be substituted for a college degree.
• Must have at least two years’ experience coordinating on projects, facilitating workgroups, and/or leading team meetings.
• Must be willing to work hours other than 8-5 during disaster response events.
• Must be willing to be on call during weekends and be willing to work weekends during disaster response events.
• Experience in healthcare industry or health and human services is preferred.
• Experience with Smartsheet is preferred.
  
  

Additional Information

You must meet the minimum initial screening criteria to be considered. You should not apply if your submittal documents do not clearly reflect minimum requirements and experience for the initial screening criteria.

The application must be filled out in its entirety (e.g., no missing entries). Incomplete applications will not be considered. It is highly recommended to thoroughly review the Top 10 Tips for Success when Applying to Jobs at HHSC and DSHS.

Interviews will be held in-person at State Office headquarters location at North Austin Complex (NAC),4601 W Guadalupe St, Austin, Texas 78751. Only applicants who are interviewed will receive written notification of selection results.

Individuals selected for the interview will be required to provide work samples demonstrating project management and presentation skills.

Salary Note: Any employment offer is contingent upon available budgeted funds. The offered salary will be determined in accordance with budgetary limits and the requirements of HHSC Human Resources policies.

Review our Tips for Success when applying for jobs at DFPS, DSHS and HHSC.

Active Duty, Military, Reservists, Guardsmen, And Veterans

Military occupation(s) that relate to the initial selection criteria and registration or licensure requirements for this position may include, but not limited to those listed in this posting. All active-duty military, reservists, guardsmen, and veterans are encouraged to apply if qualified to fill this position. For more information please see the Texas State Auditor’s Job Descriptions, Military Crosswalk and Military Crosswalk Guide at Texas State Auditor's Office - Job Descriptions.

ADA Accommodations

In compliance with the Americans with Disabilities Act (ADA), HHSC and DSHS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability. If you need assistance completing the on-line application, contact the HHS Employee Service Center at 1-888-894-4747. If you are contacted for an interview and need accommodation to participate in the interview process, please notify the person scheduling the interview.

Pre-Employment Checks And Work Eligibility

Depending on the program area and position requirements, applicants selected for hire may be required to pass background and other due diligence checks.

HHSC uses E-Verify. You must bring your I-9 documentation with you on your first day of work. Download the I-9 Form

Telework Disclaimer

This position may be eligible for telework. Please note, all HHS positions are subject to state and agency telework policies in addition to the discretion of the direct supervisor and business needs.

Nearest Major Market: Austin