What are the responsibilities and job description for the Regional Business Services Officer position at Texas Health and Human Services?
Date: Feb 4, 2025
Location:
HOUSTON, TX
Join the Texas Health and Human Services Commission (HHSC) and be part of a team committed to creating a positive impact in the lives of fellow Texans. At HHSC, your contributions matter, and we support you at each stage of your life and work journey. Our comprehensive benefits package includes 100% paid employee health insurance for full-time eligible employees, a defined benefit pension plan, generous time off benefits, numerous opportunities for career advancement and more. Explore more details on the Benefits of Working at HHS webpage.
Functional Title: Regional Business Services Officer
Job Title: Property Manager III
Agency: Health & Human Services Comm
Department: Region 6 Administration
Posting Number: 2947
Closing Date: 08/05/2025
Posting Audience: Internal and External
Occupational Category: Business and Financial Operations
Salary Group: TEXAS-B-22
Salary Range: $4,801.16 - $6,281.33
Shift: Day
Additional Shift
Telework:
Travel: Up to 40%
Regular/Temporary: Regular
Full Time/Part Time: Full time
FLSA Exempt/Non-Exempt: Nonexempt
Facility Location:
Job Location City: HOUSTON
Job Location Address: 5425 POLK ST
Other Locations: Houston
MOS Codes
1330,30C0,310X,3E6X1,51C,651X,751X,LS,LSS,SK
Brief Job Description
Under the supervision of the Regional Business Services Manager, the Regional Business Services Officer coordinates and executes the administrative support services for all HHS agency programs in a regional geographic area. Work involves a wide range of facility support activities, includes functions such as facility leasing and management, space planning, managing office moves, safety and security inspections and remediation's, coordinating office maintenance activities, contract initiation and management, asset management, and various other duties to facilitate the smooth operations of the regional client service programs. Provides consultative services, guidance and technical assistance to customers in agency programs. Analyzes program requests and develops action plans to meet or exceed needs. Consults with contractors, lessors, public officials, and internal and external agency representatives to resolve problems and ensure continued service delivery in support of HHS regional programs. Conducts onsite studies and analysis of operations in assigned regional office locations to collect data, determine trends, resolve problems and ensure compliance with building regulations, safety codes and other applicable facility standards. Prepares reports of findings and makes recommendations on improving procedures and initiating new practices. Plan, assign, and/or supervise the work of others. Works under limited supervision, with considerable latitude for use of initiative and independent judgment.
Essential Job Functions (EJFs)
Conducts regular scheduled visits to local/field offices to perform facility reviews; ensures all emergency androutine building problems and safety issues are identified and corrected in a timely manner. Counsels and trainsLocal Office Coordinators (LOC) on Regional Administrative Services (RAS) services, assistance requests,requesting supplies and/or equipment, and the appropriate monitoring and reporting of safety or securityconcerns. Manages all service requests and resolves facility issues for assigned offices to include coordinatingpurchases, contracting repair or maintenance services, initiating emergency or security incident management,addressing accessibility or safety issues, and intervening on vendor or lessor performance concerns Maintainsproductive relationships with LOCs to facilitate effective RAS service delivery to programs (40%)
Analyzes and reviews use of space among agencies at assigned offices to determine efficiencies. Consults withprograms on requests for additional space, evaluating options for relocation, adding space or obtaining newleases. Implements RAS space allocation guidelines across all agencies. Recommends most cost-effective optionsto program and RAS management. Manages space projects through to completion with necessary actions such ascoordination with HHS Facility Management and Leasing (FML), Texas Facility Commission (TFC), agency programmanagement, lessors, contractors, purchasers, inspectors, movers, and agency telecom and IT support. (20%)
Develops specifications for services and manages service contracts for regional offices to meet program agencygoals. Service contracts include janitorial, security, locksmiths, electricians, plumbing, HVAC,freight/shipping/postage meters, office equipment supply and maintenance, and carpet cleaning (15%)
Coordinates with RAS warehouse and asset management staff to arrange the pickup, transfer and appropriatedisposition of agency records and surplus furniture and equipment. Assists in annual inventory, locating, scanningand reconciling reports on controlled assets. (10%)
Assists in developing and implementing policies, procedures, and special projects to improve RAS service deliveryor meet regional program needs. Prepares reports, serves on workgroups, provides technical assistance, handlesemergency tasks and assignments, and performs other duties as required in support of efficient regionalprograms serving the public. (10%)
Assigns and oversees work of other support staff in Business Services. (5%)
Attends work on a regular and predictable schedule in accordance with agency leave policy and performs otherduties as assigned.
Knowledge Of
Knowledge, Skills and Abilities (KSAs):
Local, state, and federal laws, and regulations relevant to business services, facility operations, contractmanagement and procurement.
Principles, practices and techniques of facility management, contract development and management,leasing, and state purchasing.
Programs of the Texas Health & Human Services agencies.
Skill In
Planning, organizing, implementing, and evaluating large multi-faceted projects and program supportactivities.
Effective communications, including negotiating, resolving conflicts, consulting, training, and preparingreports.
Use of standard agency computer hardware and software such as Microsoft Office Suite.
Ability To
Manage multiple tasks, with competing deadlines and produce quality deliverables with a sense of urgency.
Respond to emergency situations (even after hours) that could affect employee and client safety, takecorrective action to resolve situations.
Identify problems, evaluate options and implement effective solutions.
Communicate effectively orally and in writing.
Exercise sound judgment and make decisions in accordance with the established policies and procedures.
Establish and maintain effective working relationships with customers, peers, management, and externalcontacts.
Travel locally and across the state which may include overnight stays.
Registrations, Licensure Requirements Or Certifications
Valid Class C Texas Driver’s License.
Initial Screening Criteria
High School diploma or GED is required.
Knowledge of Business Services operations and processes.
Knowledge of contract management, facility leasing and facility management. Skill in computer usage includingMicrosoft Office Suite.
Experience performing supervisory, managerial, professional, or technical work.
Ability to manage multiple projects.
Ability to communicate effectively in writing as demonstrated in the application.
Additional Information
Ability to work outside normal business hours as required, which may include responding to facility relatedemergencies.
May assist with emergency/disaster situations throughout the state, which may include overnight stays.
Please note that while the posted salary range for this position is $4,801.16 to $6,281.33 only former and currentHealth and Human Services Commission employees will be offered a salary above $4,801.16. Current employeespromoting into this position will be offered a salary that meets Human Resources salary guidelines for promotingemployees. Former employees may be offered a salary above $4,801.16 if they have recent, comparableexperience. Recent experience includes experience within one year prior to the application closing date.Applicants who are not current or former Health and Human Services Commission employees will be offered asalary of $4,801.16.
Review our Tips for Success when applying for jobs at DFPS, DSHS and HHSC.
Active Duty, Military, Reservists, Guardsmen, And Veterans
Military occupation(s) that relate to the initial selection criteria and registration or licensure requirements for this position may include, but not limited to those listed in this posting. All active-duty military, reservists, guardsmen, and veterans are encouraged to apply if qualified to fill this position. For more information please see the Texas State Auditor’s Job Descriptions, Military Crosswalk and Military Crosswalk Guide at Texas State Auditor's Office - Job Descriptions.
ADA Accommodations
In compliance with the Americans with Disabilities Act (ADA), HHSC and DSHS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability. If you need assistance completing the on-line application, contact the HHS Employee Service Center at 1-888-894-4747. If you are contacted for an interview and need accommodation to participate in the interview process, please notify the person scheduling the interview.
Pre-Employment Checks And Work Eligibility
Depending on the program area and position requirements, applicants selected for hire may be required to pass background and other due diligence checks.
HHSC uses E-Verify. You must bring your I-9 documentation with you on your first day of work. Download the I-9 Form
Nearest Major Market: Houston
Location:
HOUSTON, TX
Join the Texas Health and Human Services Commission (HHSC) and be part of a team committed to creating a positive impact in the lives of fellow Texans. At HHSC, your contributions matter, and we support you at each stage of your life and work journey. Our comprehensive benefits package includes 100% paid employee health insurance for full-time eligible employees, a defined benefit pension plan, generous time off benefits, numerous opportunities for career advancement and more. Explore more details on the Benefits of Working at HHS webpage.
Functional Title: Regional Business Services Officer
Job Title: Property Manager III
Agency: Health & Human Services Comm
Department: Region 6 Administration
Posting Number: 2947
Closing Date: 08/05/2025
Posting Audience: Internal and External
Occupational Category: Business and Financial Operations
Salary Group: TEXAS-B-22
Salary Range: $4,801.16 - $6,281.33
Shift: Day
Additional Shift
Telework:
Travel: Up to 40%
Regular/Temporary: Regular
Full Time/Part Time: Full time
FLSA Exempt/Non-Exempt: Nonexempt
Facility Location:
Job Location City: HOUSTON
Job Location Address: 5425 POLK ST
Other Locations: Houston
MOS Codes
1330,30C0,310X,3E6X1,51C,651X,751X,LS,LSS,SK
Brief Job Description
Under the supervision of the Regional Business Services Manager, the Regional Business Services Officer coordinates and executes the administrative support services for all HHS agency programs in a regional geographic area. Work involves a wide range of facility support activities, includes functions such as facility leasing and management, space planning, managing office moves, safety and security inspections and remediation's, coordinating office maintenance activities, contract initiation and management, asset management, and various other duties to facilitate the smooth operations of the regional client service programs. Provides consultative services, guidance and technical assistance to customers in agency programs. Analyzes program requests and develops action plans to meet or exceed needs. Consults with contractors, lessors, public officials, and internal and external agency representatives to resolve problems and ensure continued service delivery in support of HHS regional programs. Conducts onsite studies and analysis of operations in assigned regional office locations to collect data, determine trends, resolve problems and ensure compliance with building regulations, safety codes and other applicable facility standards. Prepares reports of findings and makes recommendations on improving procedures and initiating new practices. Plan, assign, and/or supervise the work of others. Works under limited supervision, with considerable latitude for use of initiative and independent judgment.
Essential Job Functions (EJFs)
Conducts regular scheduled visits to local/field offices to perform facility reviews; ensures all emergency androutine building problems and safety issues are identified and corrected in a timely manner. Counsels and trainsLocal Office Coordinators (LOC) on Regional Administrative Services (RAS) services, assistance requests,requesting supplies and/or equipment, and the appropriate monitoring and reporting of safety or securityconcerns. Manages all service requests and resolves facility issues for assigned offices to include coordinatingpurchases, contracting repair or maintenance services, initiating emergency or security incident management,addressing accessibility or safety issues, and intervening on vendor or lessor performance concerns Maintainsproductive relationships with LOCs to facilitate effective RAS service delivery to programs (40%)
Analyzes and reviews use of space among agencies at assigned offices to determine efficiencies. Consults withprograms on requests for additional space, evaluating options for relocation, adding space or obtaining newleases. Implements RAS space allocation guidelines across all agencies. Recommends most cost-effective optionsto program and RAS management. Manages space projects through to completion with necessary actions such ascoordination with HHS Facility Management and Leasing (FML), Texas Facility Commission (TFC), agency programmanagement, lessors, contractors, purchasers, inspectors, movers, and agency telecom and IT support. (20%)
Develops specifications for services and manages service contracts for regional offices to meet program agencygoals. Service contracts include janitorial, security, locksmiths, electricians, plumbing, HVAC,freight/shipping/postage meters, office equipment supply and maintenance, and carpet cleaning (15%)
Coordinates with RAS warehouse and asset management staff to arrange the pickup, transfer and appropriatedisposition of agency records and surplus furniture and equipment. Assists in annual inventory, locating, scanningand reconciling reports on controlled assets. (10%)
Assists in developing and implementing policies, procedures, and special projects to improve RAS service deliveryor meet regional program needs. Prepares reports, serves on workgroups, provides technical assistance, handlesemergency tasks and assignments, and performs other duties as required in support of efficient regionalprograms serving the public. (10%)
Assigns and oversees work of other support staff in Business Services. (5%)
Attends work on a regular and predictable schedule in accordance with agency leave policy and performs otherduties as assigned.
Knowledge Of
Knowledge, Skills and Abilities (KSAs):
Local, state, and federal laws, and regulations relevant to business services, facility operations, contractmanagement and procurement.
Principles, practices and techniques of facility management, contract development and management,leasing, and state purchasing.
Programs of the Texas Health & Human Services agencies.
Skill In
Planning, organizing, implementing, and evaluating large multi-faceted projects and program supportactivities.
Effective communications, including negotiating, resolving conflicts, consulting, training, and preparingreports.
Use of standard agency computer hardware and software such as Microsoft Office Suite.
Ability To
Manage multiple tasks, with competing deadlines and produce quality deliverables with a sense of urgency.
Respond to emergency situations (even after hours) that could affect employee and client safety, takecorrective action to resolve situations.
Identify problems, evaluate options and implement effective solutions.
Communicate effectively orally and in writing.
Exercise sound judgment and make decisions in accordance with the established policies and procedures.
Establish and maintain effective working relationships with customers, peers, management, and externalcontacts.
Travel locally and across the state which may include overnight stays.
Registrations, Licensure Requirements Or Certifications
Valid Class C Texas Driver’s License.
Initial Screening Criteria
High School diploma or GED is required.
Knowledge of Business Services operations and processes.
Knowledge of contract management, facility leasing and facility management. Skill in computer usage includingMicrosoft Office Suite.
Experience performing supervisory, managerial, professional, or technical work.
Ability to manage multiple projects.
Ability to communicate effectively in writing as demonstrated in the application.
Additional Information
Ability to work outside normal business hours as required, which may include responding to facility relatedemergencies.
May assist with emergency/disaster situations throughout the state, which may include overnight stays.
Please note that while the posted salary range for this position is $4,801.16 to $6,281.33 only former and currentHealth and Human Services Commission employees will be offered a salary above $4,801.16. Current employeespromoting into this position will be offered a salary that meets Human Resources salary guidelines for promotingemployees. Former employees may be offered a salary above $4,801.16 if they have recent, comparableexperience. Recent experience includes experience within one year prior to the application closing date.Applicants who are not current or former Health and Human Services Commission employees will be offered asalary of $4,801.16.
Review our Tips for Success when applying for jobs at DFPS, DSHS and HHSC.
Active Duty, Military, Reservists, Guardsmen, And Veterans
Military occupation(s) that relate to the initial selection criteria and registration or licensure requirements for this position may include, but not limited to those listed in this posting. All active-duty military, reservists, guardsmen, and veterans are encouraged to apply if qualified to fill this position. For more information please see the Texas State Auditor’s Job Descriptions, Military Crosswalk and Military Crosswalk Guide at Texas State Auditor's Office - Job Descriptions.
ADA Accommodations
In compliance with the Americans with Disabilities Act (ADA), HHSC and DSHS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability. If you need assistance completing the on-line application, contact the HHS Employee Service Center at 1-888-894-4747. If you are contacted for an interview and need accommodation to participate in the interview process, please notify the person scheduling the interview.
Pre-Employment Checks And Work Eligibility
Depending on the program area and position requirements, applicants selected for hire may be required to pass background and other due diligence checks.
HHSC uses E-Verify. You must bring your I-9 documentation with you on your first day of work. Download the I-9 Form
Nearest Major Market: Houston
Salary : $4,801 - $6,281
