What are the responsibilities and job description for the Maintenance Planner position at Texas International Terminals?
Job Description
Job Description
The Maintenance Planner is responsible for planning preventative and predictive maintenance, and schedule maintenance in a way that minimizes equipment downtime and impact on the operations of the company.
The focus will be to develop strategies for preventive and predictive maintenance systems utilizing the Fiix program (or other CMMS software) while working closely with the maintenance manager to build and enforce a reliable maintenance system. The Maintenance Planner reports to the Maintenance Superintendent or Maintenance Manager.
Roles :
Planning Preventive Maintenance : responsible for ensuring all PM’s are scheduled, tracked, and performed.
Corrective Maintenance : responsible for ensuring corrective work orders are scheduled, tracked, and performed.
Manage Work Order Data : responsible for managing backlog and maintaining updated data for work orders and materials / parts.
Equipment Management : responsible for ensuring materials, tools, equipment, and contractors are ready and available for the work as scheduled.
Coordination of KPIs : responsible for data collection and report of maintenance KPIs
Responsibilities :
Provide leadership in assuring all requirements of the routine maintenance work process are utilized consistently and effectively to continuously improve the process and ensure goals are met.
Interface daily with production and maintenance department personnel to review work orders for maintenance services. Review and provide input on definition, accuracy, and priority.
Develop the scope of each work order. Procure all required material, outside contract services, rental equipment, and specialized tools to include emphasis on all the requirements of company specifications, HESS and PSM programs.
Track area planning backlog & work orders ensuring data is current & accurate.
Evaluate non-resident contractor performance, including quality & safety performance.
Assist engineers with terminal projects, technical details, & specifications. Make recommendations on projects such as timeline, labor requirements, work scope, & material.
Follow the Management of Change Process to document & implement terminal PSM changes.
Provide planning and supervisory support for outages.
Provide off-hour support for maintenance issues, material, or service, as necessary.
Plan and schedule corrective and preventive maintenance activities by task and priority level.
Manage spare parts and alignment between the maintenance department and warehouse.
Manage work orders, documentation, and assets within the computerized maintenance management system, currently Fiix.
Coordinate shutdowns when needed for maintenance activities with department managers.
Generate and Schedule detailed work orders with the maintenance software for all maintenance crafts and contractors.
Generate and make changes to PM checklists for mechanics, conveyor mechanics, and E&I.
Responsible for the Equipment Files for all maintenance on the equipment.
Working with the Warehouse Inventory Specialist to ensure parts are ordered or will be available for the repairs and maintenance needed when scheduling maintenance.
Coordinate with the Purchasing Manager for the rental of equipment needed to perform maintenance when scheduling.
Work with Purchasing and Accounting for all invoices, orders, and contract work.
Responsible for reviewing all inspection checklists and generating work orders from them.
Work with the Purchasing Manager to identify and select vendors and suppliers using criteria such as quantity and quality of commodities, price, and delivery date.
Accountable for coordination, management, and reporting of rental equipment.
Coordinate and assist with RFPs.
Make purchase decisions in accordance with company guidelines and purchasing policies and procedures.
Assist with contract management.
Other duties as assigned.
Expectations :
Observes safety and security procedures; Determines appropriate action beyond guidelines; Reports potentially unsafe conditions; Uses equipment and materials properly.
Follows policies and procedures; Completes administrative tasks correctly and on time; Supports organization's goals and values; Benefits organization through outside activities.
Accomplish job responsibilities / duties in accordance with the company’s Core Values.
Looks for opportunities to increase knowledge, works to increase responsibility, strives to achieve personal goals.
Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Applies feedback to improve performance; Monitors own work to ensure quality.
Goal 100% ensure all preventive maintenance is scheduled.
Goal 100% ensure all corrective action is scheduled and completed timely.
Qualifications and Education Requirements :
Minimum of 5 years planning / scheduling experience; hands-on experience in repair, installation, troubleshooting and upkeep of terminal equipment preferred.
Working knowledge of the routine maintenance process, regulations, and policies.
Strong mechanical aptitude and working knowledge of electrical and mechanical equipment failures.
Maintenance planner must be able to read and interpret parts manuals, drawings, diagrams, and schematics.
Ability to communicate effectively with all levels of the organization.
Ability to work in a self-directed manner and provide direction to others.
Ability to recognize opportunities for process improvements and assist with implementing them.
Understand complex written and oral instructions.
Use of phone, Microsoft Outlook (email and calendar)
Highly proficient computer skills and knowledge; including, Microsoft Word and Excel; Fiix, and / or ERP software.
Ability to work weekends, holidays and respond to callouts on a non-routine basis.
Must have or be able to obtain a TWIC card.
Must possess and maintain a valid US driver’s license.
Must pass all pre-employment testing including a drug test, physical and background check.
Physical Demands :
May work in a range of weather conditions; inside / outside in inclement weather.
Climbing, kneeling, periods of lifting up to 50 lbs, and sitting for long periods; will require long periods of computer use.
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