What are the responsibilities and job description for the TJJD - Accountant IV Payroll Accountant - (AUS) - 48446 position at TEXAS JUVENILE JUSTICE DEPARTMENT?
HOW TO APPLY
Complete a State of Texas Application for Employment and the following additional forms (available at https://www.tjjd.texas.gov/careers/)
- TJJD Employment Application Supplement (HR-003)
- Child Abuse Registry Check Consent Form (HR-028)
- Disclosure of PREA Employment Standards Violation (HR-975)
- Authorization to Release Information (HR-074)
Failure to complete and submit the above forms will cause delays in your consideration for this position.
Apply Online at https://capps.taleo.net/careersection/644/jobdetail.ftl?job=00048446&tz=GMT-05:00 and attach to the application the above additional forms along with copies of high school/college diploma(s), copy of official college transcripts, any licenses/certifications, and, if a military veteran, any Certificate of Release or Discharge from Active Duty (DD Form 214).
Apply through Work-In-Texas at https://www.workintexas.com/vosnet/loginintro.aspx. You will also need to complete and attach to the application the supplemental questions/forms indicated above along with a copies of high school/college diploma(s), copy of official college transcripts, any licenses/certifications, and, if a military veteran, any Certificate of Release or Discharge from Active Duty (DD Form 214). The additional forms are available at: https://www.tjjd.texas.gov/careers and can be submitted via email to: HRJobs@TJJD.Texas.gov.
PLEASE NOTE
Your job application must be completely filled out and include all employment, do not limit employment to the past 10-15 years. Your application must contain complete job histories, which include job titles, name of employer, dates of employment (month & year), supervisor’s name and phone number, and a description of duties performed, and whether it was full-time or part-time and hours per week. If any of this information is not provided, your application may be rejected as incomplete. Resumes do not take the place of this required information.
Applicants must be able to pass a Criminal Background Check and any other requirements listed under Minimum Qualifications.
BENEFITS
State of Texas Benefits and Retirement Information can be found at https://www.ers.texas.gov. Benefits include: Retirement plan, paid group health & life insurance for employee, paid holidays, paid vacation leave, paid sick leave, longevity pay, educational assistance program, employee assistance program. Optional add-on benefits include: Dental, Vision, Optional Life Insurance, Voluntary AD&D Insurance, Dependent Health & Life insurance, Health & Dependent care flexible spending accounts, etc. Additionally, certain designated positions are eligible for hazardous duty pay, career ladder advancements, and free meals while on duty.
GENERAL DESCRIPTION
Performs complex (journey level) accounting work. Work involves preparing financial statements, records, documents, and reports. Ensures that prompt, accurate salary and benefit payments are made monthly. Assigns salary-related compensation reconciliation and reporting in compliance with state and federal reporting requirements. Supports the Lead Payroll Accountant in the payroll process system of coordination, documentation, and entry of payroll data into the Centralized Accounting and Payroll/Personnel System (CAPPS). May train others. Serves as the agency’s accounting expert/advisor with payroll laws and formulating payroll policies and procedures.
Works under general supervision with moderate latitude for the use of initiative and independent judgment. May be required to travel occasionally and work in excess of 40 hours per work week.
ESSENTIAL FUNCTIONS
Reviews trial payroll and balance batch for assigned monthly payrolls.
Performs assigned salary-related compensation reconciliation and reporting in compliance with state and federal reporting requirements.
Ensures accurate deductions.
Ensures proper disposition of related warrants or funds.
Provides technical assistance and training to Payroll and Human Resource staff.
Interprets payroll laws and formulating payroll policies and procedures.
Maintains confidentiality of all payroll information. .
Collaborates with departmental staff in meeting established objectives and goals; shares information, identifies concerns and trends, and recommends improvements to resolve problems or enhance operations.
Assists in ensuring that prompt, accurate salary and benefit payments are made to exempt, classified, and unclassified employees monthly.
Assists the Lead Payroll Accountant in the payroll process system of coordination, documentation, and entry of payroll data to the Centralized Accounting and Payroll/Personnel System (CAPPS)
Monitors outcomes for racial, ethnic, and gender disparities and takes action to address identified disparities.
Performs a variety of related duties not listed, to be determined and assigned as needed.
Performs all duties in compliance with agency safety policies and procedures:
- Reports safety hazards and corrects hazards when possible.
- Completes required documentation in the event of an accident/injury within requested time frames.
Attends work on a regular and predictable schedule in accordance with agency attendance and leave policies.
MINIMUM QUALIFICATIONS
Bachelor’s degree with major course work in accounting, finance, business administration, or related field. Three years of full-time wage earning experience in payroll, accounting, or financial operations.
OR
High School diploma or equivalent. Seven years of full-time wage earning experience in payroll, accounting, or financial operations.
Preferred:
- Accounting or financial operations experience with a governmental agency involving use of the Centralized Accounting and Payroll/Personnel System (CAPPS) and Uniform Statewide Accounting System (USAS).
Experience and Education Substitutions:
- Completed course hours of undergraduate study may be substituted for up to four years of experience on a basis of 30 course hours for one year of experience.
- Experience requirements may be satisfied by the prorated part-time equivalent.
Note: Any degree, diploma, high school equivalent, or course hours required to meet minimum qualifications must be obtained from an accredited educational institution.
PHYSICAL DEMANDS AND WORKING CONDITIONS
The following physical and mental characteristics are representative of those deemed necessary for an employee to successfully perform the various duties of this job. Reasonable accommodations will be made as needed to enable individuals with disabilities to perform essential job functions.
Analyzing
Ability to communicate effectively, orally and in writing
Ability to see
Ability to hear (with or without aid)
Heavy lifting, up to 25 lbs.
Heavy carrying, up to 25 lbs.
Pulling
Pushing
Walking
Standing
Sitting
Alphabetizing
Repeated bending
Operate motor equipment
Reaching above shoulder
Grasping
Identify colors
KNOWLEDGE, SKILLS, & ABILITIES
1. Knowledge of:
- Fiscal program.
- Governmental accounting.
- Budget control methods, policies, and procedures.
- Centralized Accounting and Payroll/Personnel System (CAPPS) and Uniform Statewide Accounting System (USAS).
- State and federal payroll laws, formulate policies and procedures.
- Accounting principles and procedures.
- Automated accounting systems.
2. Skill in:
- Using CAPPS and USAS.
- Operating computers, applicable computer software (MS Word, Excel and Outlook) and other standard office equipment.
3. Ability to:
- Communicate effectively orally and in writing.
- Analyze, consolidate and perform complex payroll transactions.
- Interpret and apply accounting/payroll theory, laws and regulations.
- Work accurately with numerical detail.
- Plan and coordinate financial programs.
- Plan procedures and coordinate payroll operations.
- Process information logically, make decisions, and demonstrate the soundness of those decisions.
- Prioritize and manage multiple tasks with varying deadlines.
- Work collaboratively with all stakeholders and provide professional, courteous customer service.
- Establish and maintain effective working relationships with others.
- Train others.
- Travel and work in excess of 40 hours per work week.
VETERANS
In order to receive veteran’s preference, a copy of your DD Form 214 (Certificate of Release or Discharge from Active Duty), VA disability rating (if applicable), or a DD Form 1300 (Report of Casualty) must be attached to your application.
Go to https://texasskillstowork.com/, https://www.onetonline.org/, or http://www.careeronestop.org/ for assistance translating your military experience and training courses into civilian job terms, qualifications/requirements, and skill sets.
Additional Military Occupational Specialty (MOS) Code or Crosswalk information is available from the Texas State Auditor’s Office at Accounting, Auditing, and Finance MOS Codes.
SPONSORSHIP
Candidates must be eligible to work in the United States without requiring sponsorship.
ADDITIONAL INFORMATION
If you are scheduled for an interview and require any reasonable accommodation in our interview process, please inform the hiring representative who calls you to schedule your interview. Whenever possible, please give the hiring representative sufficient time to consider and respond to your request.
Only candidates selected for an interview will be contacted.
Due to the high volume of applications, we do not accept telephone calls. If you submitted your application through the CAPPS Career Center (https://capps.taleo.net/careersection/ex/jobsearch.ftl?lang=en), you may also check the status of your application by accessing your profile and selecting My Jobpage and selecting My Submissions.
Thank you for considering employment with the Texas Juvenile Justice Department.
AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER
The Texas Juvenile Justice Department does not discriminate on the basis of race, color, religion, sex, national origin, age, or disability in employment or the provision of services.
