PRN Administrative Assistant (As Needed)

TEXAS LEADERSHIP PUBLIC SCHOOLS

Job Title:                    PRN Administrative Assistant (As needed)

Department:                Operations

Reports to:                  Human Resources Director

FLSA Status:                Non-Exempt              

GENERAL PURPOSE: 

The Administrative Assistant – Human Resources will provide a full range of administrative support to the Human Resources Department and staff members with guidance from a specified supervisor.  This position requires a high level of professionalism, written and verbal skills, strong work ethic, organizational ability, adherence to policies and procedures, maintenance of confidentiality, and work/project related flexibility. 

PRIMARY DUTIES AND RESPONSIBILITIES:

The following duties ARE NOT intended to serve as a comprehensive list of all duties performed by all employees in this classification, only a representative summary of the primary duties and responsibilities. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional, position-specific duties.

• Prepare and edit general correspondence, documents, reports, and information requests;
• Filing, word processing, spreadsheet data entry, photocopying/scanning documents, and distributing mail, faxes, and other documents to staff;
• Coordinate and communicate meetings and events;
• Assist with special projects and preparation of meeting materials, including RSVPs, teleconference equipment, PowerPoint slides, handouts, binders, etc.
• Manage travel arrangement and prepare travel forms
• Calendar management (updating group calendar, scheduling proactively resolving conflicts, etc.);
• Maintain distribution and contact lists;
• Oversee inventory and the purchasing of office supplies;
• Serve as a resource to staff regarding district policies and procedures;
• Processing incoming and out-going mail.
• Be responsible for various assigned programs and processes.
• All other duties as assigned.

COMPLIANCE:

• Comply with policies established by federal and state laws, TEA rules and regulation, and board policy
• Comply with all office and district routines, regulations, policies, and procedures.

SUPERVISORY RESPONSIBILITIES:

• None

MINIMUM QUALIFICATIONS:

Education and Experience:

• High School Diploma or GED
• Related clerical or administrative assistance preferred

Special Knowledge/Skills:

• Strong organizational, communications, public relations, and interpersonal skills
• Strong computer and business skills

Physical Demands / Work Environment: 

• Work is performed in a standard office setting
• Work with frequent interruptions
• Repetitive hand motions
• Prolonged use of a computer
• Occasional districtwide travel to multiple locations may be required

Salary : $13