TMD - Staff Services Officer I (Texas Air National Guard)

APPLICATIONS SHOULD BE COMPLETED ONLINE THROUGH CAPPS RECRUIT AT:

https://capps.taleo.net/careersection/ex/jobdetail.ftl?job=00049233

APPLICATIONS SUBMITTED THROUGH WORK IN TEXAS:
Applicants may submit applications through Work In Texas (WIT), however, applicants must complete the supplemental questions in CAPPS Recruit to be considered for the position. In order to complete the supplemental questions, please register and/or login to CAPPS Recruit and access your profile. Go to CAPPS Recruit to Sign In (Link: https://capps.taleo.net/careersection/ex/jobsearch.ftl?lang=en)

Your job application must be complete and thorough including responding to all the supplemental questions. Your application must contain complete job histories, which includes job titles, dates of employment, name of employer and a description of duties performed. If this information is not submitted, your application may be rejected because it is incomplete. Resumes do not take the place of this required information.

NOTES TO THE APPLICANT:

TMD State Employees support the Texas Military Department by delivering critical services that enable the agency to meet its strategic goals. Your work will contribute to the support we offer our Texas National Guard members, thereby multiplying their capability to serve at home and abroad as missions dictate. The Texas Military Department provides a benefits package that includes, but is not limited to:

• Health insurance benefits (employee premiums are covered at 100%, family premiums at 50%)
• Optional Vision, Dental, Life, and Disability insurance at competitive rates
• Generous paid vacation, sick leave, and State and Federal holidays
• Defined benefit retirement structure known as a cash balance benefit, with a state match equal to 150% of the account balance at retirement and guaranteed earnings of at least 4% annually
• Additional voluntary retirement savings programs (Texa$aver 401(k) and 457 programs)
• Flexible spending account options for medical and childcare expenses
• Potential for modified work schedules including flex, compressed, or telework (position dependent)
• Free access to Camp Mabry Museum and historical structures
• Robust free training access through Texas Military Department’s Web-Based Learning Program
• Expansive Employee Assistance Program and complimentary counseling services
• Employee Wellness and Physical Fitness Programs

Military membership is not required for this position.

ABOUT US:

Our Agency: The Texas Military Department (TMD) is commanded by The Adjutant General of Texas, the state's senior military official appointed by the governor, and is comprised of the Texas Military Department (State & Federal Civilian Employees), the Texas Army National Guard (TXARNG), the Texas Air National Guard (TXANG) and the Texas State Guard (TXSG).

Our Vision: America’s premier state military organization comprised of professional mission-ready forces, fully engaged with our communities, and relevant through the 21st century.

Our Mission: Provide the Governor and the President with ready forces in support of state and federal authorities at home and abroad.

BRIEF POSITION SUMMARY

Performs routine (journey-level) staff services work for the Texas Air National Guard (TXANG) Headquarters. Duties involve administrative and technical support for several staff services functions such as personnel, operations, and recruitment. Reports to the Chief of Operations and works under moderate supervision, with limited latitude for the use of initiative and independent judgment.

WORK HOURS: Monday - Friday, 8 Hour Days, 40 hours a week

ESSENTIAL JOB FUNCTIONS AND RESPONSIBILITIES

• Performs administrative and technical work in several staff services functions such as personnel, operations, recruiting, retention, and information management.
• Prepares and reviews operational and special reports as needed.
• Works with program staff to determine trends and resolve issues that may affect recruiting and retention efforts.
• Uses Microsoft Power BI, Microsoft Access or similar data visualization and database management systems to organize data, create basic visual reports, and support accurate information management and data entry tasks.
• Supports the TXANG recruiting and retention program through community outreach events, social and public media management, and records retention.
• Prepares and reviews administrative documents, forms, and reports.
• Handles and safeguards sensitive and confidential information by following established protocols, ensuring secure access, proper storage, and discretion in all communications.
• Assists with the planning and execution of meetings, training events, and/or workshops.
• Analyzes internal processes and recommends changes to improve operations.
• Attends work regularly and observes supervisor approved work hours in accordance the Texas Military Department (TMD) State Employee Policies and Procedures Manual.
• May be required to perform duty in support of national emergencies, disasters and other missions, to include holidays and weekends.
• Performs related work as assigned.

MINIMUM QUALIFICATIONS

EDUCATION:

• Graduation from an accredited four-year college or university is required (see substitution).

PREFERRED EDUCATION:

• Graduation from an accredited four-year college or university with major coursework in human resources, public, business administration, information systems or a related field is preferred.

EXPERIENCE:

• One (1) year of experience in office management, human resources administration, staff support, program management, and/or fiscal management activities such as budgeting, accounting, purchasing, or payroll.
• Experience utilizing Microsoft Office suite, at a minimum in Word, Excel, Outlook, and PowerPoint is required.

SUBSTITUTION:

• Additional years of work experience in office management, business administration, staff support, and fiscal management activities may substitute for required education on a year per year basis up to four years.

PREFERRED EXPERIENCE:

• At least four (4) years’ work experience in staff support, office management, or business administration.

REGISTRATION, CERTIFICATION OR LICENSURE:

• A valid driver’s license is required. *If not currently a Texas resident, must obtain a Texas Driver's License within 30 days after entering Texas as a new resident. A satisfactory driving record is required for driving state or personal vehicles to conduct agency business.

OTHER REQUIREMENTS:

• Must be able to obtain a Common Access Card (CAC). Selected candidate must pass a federal security background investigation. The process includes a National Agency Check and Inquiry (NACI) and fingerprinting. New employees must complete and sign the Office of Personnel Management (OPM) Form SF85.
• The Immigration Reform and Control Act of 1986 requires all new employees to present proof of eligibility to work in the United States within three (3) days of being hired. The Texas Military Department participates in E-Verify and will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each new employee's Form I-9 to confirm work authorization; For more information, see: E-Verify Poster.
• Upon hire with the State of Texas, males between the ages of 18 through 25 must provide proof of registration or exemption with the Selective Service. For further information, visit the Selective Service website at https://www.sss.gov/register/

KNOWLEDGE, SKILLS, AND ABILITIES

Knowledge of:

• administrative procedures and office practices
• military culture, rank and structure
• database and records management
• Air Force and/or Air National Guard publications
• Texas Military Department programs, policies, and procedures.
• Air Force and Air National Guard governing publications.
• Active Guard Reserve (AGR), Federal Technicians (Title 5) and National Guard Dual-Status Technicians (Title 32) employees.

Skill in:

• written communication to include proper grammar and punctuation
• verbal communication to include listening and responding appropriately
• operating office equipment such as multi-functional machines
• operating a personal computer with Microsoft Office suite
• attention to detail in reviewing correspondence, submitting reports and completing everyday duties
• handling multiple tasks, prioritizing, and meeting deadlines
• Microsoft Power BI or similar data visualization software
• Microsoft Access or similar database management systems

Ability to:

• work independently and as part of a team
• support and contribute to a cohesive team environment
• troubleshoot basic issues with office machines, electronics, computers and software systems
• interpret and follow policies, procedures, and regulations
• prepare accurate products within required timeline
• maintain appropriate communication with senior leadership
• work weekends and/or holidays as needed
• work in a military environment

PHYSICAL/WORKING CONDITIONS

Work is typically performed in a sedentary office setting, spending more than 70% of the time sitting at a desk performing data entry on a personal computer. This position may periodically require the ability to lift, carry, move and/or set up equipment and materials that weigh up to 25 pounds. Requires the ability to travel up to approximately 15% of the time.

MILITARY EMPLOYMENT PREFERENCE

If you qualify for a Military Employment Preference, it is mandatory that you provide the required documentation at the time of applying. Documentation must be provided before a Military Employment Preference can be granted.

Currently Serving U.S. Armed Forces or Texas National Guard - Statement of service memo

Veteran – DD Form 214 (or Equivalent)

Disabled Veteran - VA Civil Service Preference Letter

Spouse of a member of the United States Armed Forces or Texas National Guard serving on active duty – Marriage certificate and verification of duty status (active duty orders, PCS orders, statement of service)

Spouse of a veteran if the spouse is the primary source of income for the household and the veteran has a total disability rating based either on having a service-connected disability with a disability rating of at least 70 percent or on individual unemployability – Marriage certificate, VA Civil Service Preference Letter indicating disability rating, and documentary proof of income

Surviving Spouse of a Veteran who has not remarried - Marriage certificate and DD Form 1300

Orphan of a Veteran who was killed during active duty – Birth Certificate and DD Form 1300

VETERANS:

Use your military skills to qualify for this position or other jobs. Go to www.texasskillstowork.com to translate your military work experience and training courses into civilian job terms, qualifications, and skill sets.

Veterans, Reservist or Guardsmen with an MOS or additional duties that fall in the following fields or other related fields pertaining to the minimum experience requirements may meet the minimum qualifications for this position and are highly encouraged to apply:

United States Army: 36B Financial Management Technician

United States Navy: LS Logistic Specialist

United States Coast Guard: SK Storekeeper

United States Marine Corps: 0111 Administrative Specialist

United States Air Force: 2G0X1 Logistics Plans

Additional Military Crosswalk information can be accessed at: hr.sao.texas.gov/Compensation/MilitaryCrosswalk/MOSC_PropertyManagementandProcurement.pdf

Contact TMD’s Veteran's Liaison, Paul Love if you have questions at (512)782-3836 or staffingHR@military.texas.gov

The Texas Military Department does not discriminate on the basis of race, color, national origin, sex, religion, age, genetic information, or status as an individual with a disability or protected veteran status in employment or in the provision of services.