What are the responsibilities and job description for the DIVISION BUSINESS ADMINISTRATOR position at Texas Southern University?
Security Sensitive Position?
Yes
Hours of Work
8:00 AM - 5:00 PM M-F
Position Details
Position Information
Posting Number
TSU203407
Official TSU Title
DIVISION BUSINESS ADMINISTRATOR
Grant Title
N/A
Job Description Summary / TWC Summary
Under general supervision, manages the administrative, financial, and human resources operations of a department.
Essential Duties Summary
- Administers the daily office operations, including the coordination and supervision of staff members.
- Assists with budget preparation. Monitors the department’s budget and tracks expenditures.
- Prepares reports regarding budget activity and account balances. Maintains budget documentation files and ledgers.
- Assists with preparing periodic Board reports or other reports of a recurring or ad hoc nature.
- Verifies availability of funds for department Personnel Action Forms, supplemental salaries, and related budget transfers.
- Participates in the preparation of staff performance appraisals.
- Prepares and processes vendor invoices and purchase requisitions; reviews purchase requests for compliance with university and state procedures; and funds availability.
- Places orders for supplies and equipment from approved vendors. Obtains price quotes when necessary. May assist with the RFP process.
- Coordinate’s delivery and storage of supplies and equipment, maintains and verifies inventory records.
- Review’s delivery invoices to ensure accuracy of items delivered. Maintains files of purchase orders and invoices.
- Prepares meeting agendas and takes and distributes minutes of staff meetings.
- May assist with website content and maintenance.
- Assists with departmental special projects.
- Performs other job-related duties as assigned.
% FTE
1.0
Hiring Range
$64,197.37 - $81,851.64
Education
Bachelor’s degree. Master’s degree preferred.
Required Licensing/Certification
Valid Texas Driver’s License preferred.
Knowledge, Skills, and Abilities
Knowledge of:
- Policies, procedures, and practices.
- Banner and other job-related software systems.
- Microsoft Office Professional or similar applications.
Skill in:
- Detail oriented.
- Effective customer service.
- Problem-solving and decision-making.
- Multitasking and time management.
- Strong analytical.
- Coordinating work of others.
- Budget management.
- Leading projects.
- Both verbal and written communication.
Ability to:
- Prepare detailed reports.
- Work independently.
- Communicate effectively.
Work Experience
Five (5) to seven (7) years of related experience.
Working/Environmental Conditions
- Limited standing and/or walking.
- Handling light weight objects.
- Using or carrying equipment.
- Stoop, bend, or lift.
Desired start date
Position End Date (if temporary)
Posting Detail Information
UA EEO Statement
It is the policy of Texas Southern University to provide a work environment that is free from discrimination for all persons regardless of race, color, religion, sex, age, national origin, individuals with disability, sexual orientation, or protected veteran status in its programs, activities, admissions or employment policies. This policy of equal opportunity is strictly observed in all University employment-related activities such as advertising, recruiting, interviewing, testing, employment training, compensation, promotion, termination, and employment benefits. This policy expressly prohibits harassment and discrimination in employment based on race, color, religion, gender, gender identity, genetic history, national origin, individuals with disability, age, citizenship status, or protected veteran status. This policy shall be adhered to in accordance with the provisions of all applicable federal, state and local laws, including, but not limited to, Title VII of the Civil Rights Act.
Close Date
04/07/2025
Open Until Filled (overrides close field)
No
Special Instructions to Applicants
Open to all applicants.
Salary : $64,197 - $81,852
