What are the responsibilities and job description for the Administrative Assistant III position at Texas State University?
Posting Information
Posting Information
Posting Number
2025393
Posting/Functional Title
Administrative Assistant III
University Pay Plan Title
Administrative Asst III
Location
San Marcos
Department
Student Involvement & Engagement
Recruitment Type
Open to All
Job Type
Full-Time
Funding Source
Permanent
Monthly Salary
$3,554.17 - $4.353.00
Job Category
Non-Exempt
Required Qualifications: Applicants must specifically address how they meet these required qualifications to meet the requirements of the position.
- High School Diploma/GED.
- 2-3 years of experience in providing advanced administrative support, to include providing customer service to various entities, preparing data as needed for events/meetings, and overseeing multiple projects/programs and services.
- 1-2 years of experience in budgeting, purchasing, and procurement methods and procedures.
- 1-2 years of experience using an ERP financial system.
- 2-3 years of experience with computer software such as Zoom, Microsoft Office products (i.e. MS Word, MS Excel, MS PowerPoint, MS Teams), and Adobe products.
- 2-3 years of experience in maintaining calendars and schedules.
Preferred Qualifications
- Bachelor’s Degree or some college coursework.
- Experience with making travel arrangements and processing travel reimbursements.
- Experience working in higher education setting.
- Proficiency in Adobe Sign, SAP, Qualtrics, and Concur software.
Job Description
The Administrative Assistant III is responsible for daily administrative operations specifically related to the Student Involvement unit and special projects as assigned by the Program Director for Student Involvement. The position also provides administrative support for the entire Student Involvement and Engagement department by assisting with monitoring budgets, processing procurement forms and contracts, and managing HR processes. The position requires a proactive approach to problem-solving, excellent organizational skills, and the ability to work independently.
Job Duties
- Monitor and/or order inventory and supplies for the units in the department, as needed.
- Manage department and unit procurement, contracts, and purchasing processes and procedures, and assist in the management of departmental budgets.
- Assist with travel arrangements and prepare travel requests and reimbursements using Concur.
- Process PCRs and other HR related paperwork.
- Serve as Department Key Administrator.
- Support Coordinators with event management and logistics.
- Review correspondence, documents, and draft, proofread, and edit documents paying particular attention to detail.
- Greet, screen, and route visitors.
- Maintain multiple calendars, schedule meetings, manage room reservations, and coordinate, gather information, and compile data as needed for events/meetings.
- Answer multi-line phone and transfer calls, as needed.
- Maintain accurate and current record-keeping (i.e. procurement cards).
- Other duties as requested or required, whether or not specifically mentioned in this job description.
Additional Information to Applicants
Job Open Date
04/02/2025
Job Close Date (posting closes at midnight)
04/24/2025
Open Until Filled
No
Normal Work Days
Monday, Tuesday, Wednesday, Thursday, Friday
Normal Work Hours Start
8:00AM
Normal Work Hours End
5:00PM
Posting Notices
You will be required to electronically attach a resume, cover letter, and list of references to your application.
Legal and Required Notices
Texas State University is an Equal Employment Opportunity/Affirmative Action Employer.
Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.
Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.
Why work @ Texas State?
- Amazing health insurance: various coverage options starting your first day of employment for full-time employees with Texas State paying 100% of the employee premium and 50% for your dependents!
- Generous paid time off: vacation, holidays, sick days and many more!
- Excellent work life balance resources: mother and family-friendly resources in addition to a comprehensive FREE wellness program
- Great training and development opportunities: choose from a variety of classroom and online course offerings, learning resources, certifications, and employee educational support programs.
- An inclusive Bobcat community: join our many social networks offered on and off-campus
- Retirement peace of mind: TRS pension, retirement plans and voluntary saving options with generous employer contributions
By joining the Texas State Bobcat team, you’ll be a part of one of the most beautiful, welcoming, and growing universities in the nation.
Salary : $3,554
