What are the responsibilities and job description for the Administrative Asst II position at Texas State University?
Posting Information
Posting Information
Posting Number
2025414
Posting/Functional Title
Administrative Asst II
University Pay Plan Title
Administrative Asst II
Location
Round Rock
Department
Dept of Health Informatics & Information Management
Recruitment Type
Open to All
Job Type
Full-Time
Funding Source
Permanent
Monthly Salary
$3,173.42 - $3,262.01 commensurate with experience
Job Category
Non-Exempt
Required Qualifications: Applicants must specifically address how they meet these required qualifications to meet the requirements of the position.
- Administrative assistant work experience.
- Customer service experience.
- Experience planning events.
- Proficient in Microsoft Office 365 to include Word, Excel, Outlook, Teams, and SharePoint.
Preferred Qualifications
- Experience with data management.
- Experience with website and social media management.
- Experience using communication platforms such as Zoom and Microsoft Teams for online meetings, file sharing and collaboration.
- Experience utilizing Adobe Sign and/or Adobe Acrobat, and Texas State systems including, but not limited to, Banner, CLSS Courseleaf, Logi Degree Works, and Catsweb or functionally similar products..
Job Description
Join our TXST team on the beautiful and expanding Round Rock campus (RRC)!
The Administrative Assistant Il position in the Department of Health Informatics & Information Management (HIIM) provides administrative and general support to the Department Chair, Administrative Assistant III, faculty, and students.
The Administrative Assistant Il position in the Department of Health Informatics & Information Management (HIIM) provides administrative and general support to the Department Chair, Administrative Assistant III, faculty, and students.
Job Duties
Provide administrative support and perform a variety of work activities including:
- Coordination with administrative staff at CHP Dean’s Office and TXST Global.
- Oversee and manage routine operations and professionalism of the department.
- Answer phone, greet and assist students, faculty, staff, and visitors and maintaining confidentiality.
- Provide departmental support to faculty in the online HIIM programs serving students worldwide, the College of Health Professions and the TXST Global initiative.
- Plan/coordinate special events.
- Establish and maintain organization of paper and electronic files per records retention policy.
- Provide departmental support using TXST software such as Canvas, Degree Works, Banner, Course Leaf CLSS, SAP and Gato.
- Duties associated with supporting specifically the online BSHIM and MHIM programs.
- Provide departmental support for student recruitment and engagement.
- Create database queries and generate reports.
- Maintain departmental website.
- Manage social media accounts.
- General office duties: process key management items, work orders, purchase orders, processing invoices and payments, maintain inventory, run errands, copy, prepare/distribute mail to ensure efficient office operations. .
- Other duties as assigned.
Additional Information to Applicants
You must attach:
- list of three references
- resume
- cover letter
Job Open Date
04/14/2025
Job Close Date (posting closes at midnight)
04/28/2025
Open Until Filled
No
Normal Work Days
Monday, Tuesday, Wednesday, Thursday, Friday
Normal Work Hours Start
8:00AM
Normal Work Hours End
5:00PM
Posting Notices
You will be required to electronically attach a resume, cover letter, and list of references to your application.
Legal and Required Notices
Texas State University is committed to a policy of non-discrimination and equal opportunity for all persons regardless of race, sex, color, religion, national origin or ancestry, age, marital status, disability, veteran status, or any other basis protected by federal or state law in employment, educational programs, and activities and admissions.
Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.
Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.
Why work @ Texas State?
- Amazing health insurance: various coverage options starting your first day of employment for full-time employees with Texas State paying 100% of the employee premium and 50% for your dependents!
- Generous paid time off: vacation, holidays, sick days and many more!
- Excellent work life balance resources: mother and family-friendly resources in addition to a comprehensive FREE wellness program
- Great training and development opportunities: choose from a variety of classroom and online course offerings, learning resources, certifications, and employee educational support programs.
- An inclusive Bobcat community: join our many social networks offered on and off-campus
- Retirement peace of mind: TRS pension, retirement plans and voluntary saving options with generous employer contributions
By joining the Texas State Bobcat team, you’ll be a part of one of the most beautiful, welcoming, and growing universities in the nation.
Salary : $3,173 - $3,262
