What are the responsibilities and job description for the Business Operations Specialist position at Texas State University?
Posting Information
Posting Information
Posting Number
2025332
Posting/Functional Title
Business Operations Specialist
University Pay Plan Title
Business Ops Specialist
Location
San Marcos
Department
Texas School Safety Center
Recruitment Type
Open to All
Job Type
Full-Time
Funding Source
Permanent
Monthly Salary
$3,901.09 - $4,290.00
Job Category
Non-Exempt
Required Qualifications: Applicants must specifically address how they meet these required qualifications to meet the requirements of the position.
- Proficient in crafting clear, concise, and grammatically correct professional correspondence.
- Demonstrate excellent customer service skills.
- Demonstrate experience in handling multiple projects concurrently.
- Strong attention to detail and accuracy.
- Capable of working both independently and collaboratively within a team, exercising sound judgement and initiative.
- Advanced proficiency in computer operations, including Microsoft Office applications such as Word, Excel, and Outlook.
Preferred Qualifications
- Basic Texas Purchaser Course certificate
- Proven experience in working with electronic databases.
- Display proficiency in invoice processing, reimbursement requests, deposits, and credit card payments ensuring the accuracy of financial records.
- Demonstrate experience coordinating travel accommodations.
- Prior experience in contract management.
- Proficiency in Adobe Acrobat, Microsoft Teams, or SAP
- Possession of a bachelor’s degree or a combination of relevant experience and education that is likely to yield the necessary knowledge, skills, and abilities.
Job Description
The Texas School Safety Center (TxSSC) is an official university-level research center at Texas State University. The TxSSC is tasked in Chapter 37 of the Texas Education Code and the Governor’s Homeland Security Strategic Plan with key school safety initiatives and mandates. The TxSSC serves as the clearinghouse for the dissemination of safety and security information through research, training, and technical assistance for K-12 schools and junior colleges throughout the state of Texas. As a result, Texas has become a national leader in school safety practices and is relied upon for assistance and guidance from jurisdictions throughout the nation.
The Texas School Safety Center (TxSSC) is actively seeking candidates to collaborate closely with the Business Operations Program Manager to deliver efficient, proficient, and knowledgeable financial services. TxSSC’s business services refers to a range of specialized services that are designed to support Center initiatives and operations. These services are provided to internal departments within the Center, Texas State University, and external stakeholders. The role primarily entails the day-to-day management of diverse contracts, travel arrangements, and procurement activities.
The Business Operations Specialist will also offer technical support to TxSSC staff to ensure adherence to established policies and procedures, all while maintaining a high standard of customer service. Candidates for the Business Operations Specialist position should possess the capability to assess, evaluate, and demonstrate effective decision-making skills. If you are a candidate who thrives in a dynamic environment and is dedicated to contributing to the safety and well-being of schools in Texas, we invite you to apply for this position.
The Business Operations Specialist will also offer technical support to TxSSC staff to ensure adherence to established policies and procedures, all while maintaining a high standard of customer service. Candidates for the Business Operations Specialist position should possess the capability to assess, evaluate, and demonstrate effective decision-making skills. If you are a candidate who thrives in a dynamic environment and is dedicated to contributing to the safety and well-being of schools in Texas, we invite you to apply for this position.
Job Duties
- Efficiently manage electronic database records.
- Facilitate timely and accurate processing of payments, reimbursement requests, deposits, and credit card payments.
- Monitor contracts for compliance with performance metrics, including invoicing, amendments, renewals, and closeout procedures.
- Prepare and process various documents, including vendor forms, purchase orders, invoices, reimbursement forms, correspondence, and reports, based on oral and written instructions.
- Facilitate travel requests, coordinate travel arrangements, and process travel reimbursements.
- Interpret and apply relevant regulations, policies, and procedures to ensure compliance.
- Provide technical assistance to TxSSC staff in relation to business service needs.
- Maintain meticulous attention to detail, ensuring data accuracy and integrity across all platforms.
- Demonstrate professional interaction with internal and external stakeholders, identify problems, provide solutions, and follow through with a satisfactory resolution.
- Perform other duties as assigned.
Additional Information to Applicants
- To receive consideration for this position, applicants must clearly address how they meet the required qualifications in the application, cover letter, and/or resume.
- The position is in-person, but remote work is available for up to 30 days.
Job Open Date
03/04/2025
Job Close Date (posting closes at midnight)
Open Until Filled
Yes
Normal Work Days
Monday, Tuesday, Wednesday, Thursday, Friday
Normal Work Hours Start
8:00AM
Normal Work Hours End
5:00PM
Posting Notices
You will be required to electronically attach a resume., You will be required to electronically attach a cover letter.
Legal and Required Notices
Texas State University is an Equal Employment Opportunity/Affirmative Action Employer.
Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.
Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.
Why work @ Texas State?
- Amazing health insurance: various coverage options starting your first day of employment for full-time employees with Texas State paying 100% of the employee premium and 50% for your dependents!
- Generous paid time off: vacation, holidays, sick days and many more!
- Excellent work life balance resources: mother and family-friendly resources in addition to a comprehensive FREE wellness program
- Great training and development opportunities: choose from a variety of classroom and online course offerings, learning resources, certifications, and employee educational support programs.
- An inclusive Bobcat community: join our many social networks offered on and off-campus
- Retirement peace of mind: TRS pension, retirement plans and voluntary saving options with generous employer contributions
By joining the Texas State Bobcat team, you’ll be a part of one of the most beautiful, welcoming, and growing universities in the nation.
Salary : $3,901 - $4,290
