What are the responsibilities and job description for the Associate Director position at Texas Tech Unv Hlth Sci Ctr El Paso?
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Associate Director
Position Description
Performs administrative duties in the management and coordination of a large specialized project and program. Under general supervision, performs varied and complex administrative duties requiring independent judgment and the application of established policies and procedures.
Requisition ID
40072BR
Work Location
El Paso
Org Level 1
Texas Tech Unv Hlth Sci Ctr El Paso
Campus
HSC - El Paso
Department
Research Administration and Finance
Major/Essential Functions
Conduct audits of non-exempt, exempt and expedited protocols approved and/or acknowledged by the TTUHSC El Paso IRB to ensure compliance of human subject research trials.
Develop and complete audit checklist reports after each audit based on the Corrective Action Matrix found on the Research Compliance Manual Report audit findings to the study team and to designated research personnel; follows-up with research teams to ensure that all corrective actions are completed on a timely basis.
Enter audits, findings and corrective actions onto the SharePoint Corrective Action Tracker system and update completed corrective action for each audit record as they are completed.
Work with the investigator and study team to identify root causes for identified areas of non-compliance.
Assess and investigate reports of non-compliance related to research.
Review unanticipated events and sponsored monitoring reports submitted by research teams.
Develop a quarterly audit plan to determine protocols to audit based on identified risk areas and/or operational requests.
Maintains the institutional ClinicalTrials.gov system by serving as the main administrator for the institutional page and by updating and maintaining internal guides and resources related to this system.
Serve as the main institutional resource for guidance on clinical trials registration requirements and communicates with researchers to ensure compliance.
Review the “Outstanding Effort Certifications by Coordinator by Division 2” report on a quarterly basis before the end of each certification period to check for effort statements that have not been certified and/or processed.
Assist effort Coordinators, PIs and Certifiers with the certification process.
Initiate and impose the escalation of non-compliance in accordance with HSCEP OP 65.07 when effort submission compliance is not adhered to. Report outstanding effort statements to VPR in preparation for Escalation of the Non-Compliance process.
Chair and oversee the Research Compliance Committee operations including meetings, minutes, follow up of action items and responding to inquiries.
Provide research export control oversight, including the development of training, education and assessment tools, and the implementation of policies and procedures to promote the Institution’s ongoing compliance with export control laws.
Provide support in development and updating of internal policies, SOP’s, and user guides intended to yield institution-wide compliance.
Assist investigators and research personnel on system-related questions. Develop, implement and evaluate educational/training materials, workshops and programs aimed at enhancing the TTUHSC EP human research protection program.
Updates and maintains the Research Compliance website.
Participates in the preparation for external audits by regulatory agencies or sponsors.
Assist with and completes other duties as assigned by the Senior Director for the Office of Research.
Receives and maintains submitted tracking forms for protocols.
While conducting audits and/or reviewing self-monitoring reports, ensures that tracking forms are updated and maintained as part of the research record, and that they have been submitted for review at designated intervals.
Initiate and impose the escalation of non-compliance in accordance with operating policy when accounting of research disclosures of PHI compliance is not adhered to. Report outstanding non-compliance to VPR in preparation for escalation of the Non-Compliance process.
Adhere to all TTUHSCEP policies, procedures and processes.
Personally demonstrate, display, and act in accordance with TTUHSCEP’s values (Service, Respect, Accountability, Integrity, Advancement, and Teamwork). Actively promote and encourage staff across the institution.
Required Qualifications
Bachelor's degree in the area of specialization or closely related field
Four years of related administrative and technical experience
Additional job related education may be substituted for the required experience on a year-for-year basis
Preferred Qualifications
Requires working knowledge of Microsoft Office. Knowledge of research regulations, ethical standards, and compliance frameworks, including federal, state, and institutional guidelines.
Familiarity with research integrity committees.
Strong analytical, organizational, and communication skills to effectively evaluate research protocols.
EEO Statement
As an EEO/AA employer, the Texas Tech University System and its components will not discriminate in our employment practices based on an applicant’s race, ethnicity, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information or status as a protected veteran.
Jeanne Clery Act
The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act is a federal statute requiring colleges and universities participating in federal financial aid programs to maintain and disclose campus crime statistics and security information. By October 1 of each year, institutions must publish and distribute their Annual Campus Security Policy & Crime Statistics Report (ASR) to current and prospective students and employees. You can locate this report through our website at: https://www.ttuhsc.edu/emergency/clery-report.aspx
Does this position work in a research laboratory?
No
Required Attachments
Cover Letter, Resume / CV, Transcript
Job Type
Full Time
Pay Basis
Monthly
Minimum Hire Rate
Compensation is commensurate upon the qualifications
Pay Statement
Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as, the institutional pay plan. For additional information, please reference the institutional pay plan on the Human Resources webpage.
Travel Required
Up to 25%
Shift
Day
Grant Funded?
No
Job Group
First line Managers
Job Expires
02/13/2025
Associate Director
Position Description
Performs administrative duties in the management and coordination of a large specialized project and program. Under general supervision, performs varied and complex administrative duties requiring independent judgment and the application of established policies and procedures.
Requisition ID
40072BR
Work Location
El Paso
Org Level 1
Texas Tech Unv Hlth Sci Ctr El Paso
Campus
HSC - El Paso
Department
Research Administration and Finance
Major/Essential Functions
Conduct audits of non-exempt, exempt and expedited protocols approved and/or acknowledged by the TTUHSC El Paso IRB to ensure compliance of human subject research trials.
Develop and complete audit checklist reports after each audit based on the Corrective Action Matrix found on the Research Compliance Manual Report audit findings to the study team and to designated research personnel; follows-up with research teams to ensure that all corrective actions are completed on a timely basis.
Enter audits, findings and corrective actions onto the SharePoint Corrective Action Tracker system and update completed corrective action for each audit record as they are completed.
Work with the investigator and study team to identify root causes for identified areas of non-compliance.
Assess and investigate reports of non-compliance related to research.
Review unanticipated events and sponsored monitoring reports submitted by research teams.
Develop a quarterly audit plan to determine protocols to audit based on identified risk areas and/or operational requests.
Maintains the institutional ClinicalTrials.gov system by serving as the main administrator for the institutional page and by updating and maintaining internal guides and resources related to this system.
Serve as the main institutional resource for guidance on clinical trials registration requirements and communicates with researchers to ensure compliance.
Review the “Outstanding Effort Certifications by Coordinator by Division 2” report on a quarterly basis before the end of each certification period to check for effort statements that have not been certified and/or processed.
Assist effort Coordinators, PIs and Certifiers with the certification process.
Initiate and impose the escalation of non-compliance in accordance with HSCEP OP 65.07 when effort submission compliance is not adhered to. Report outstanding effort statements to VPR in preparation for Escalation of the Non-Compliance process.
Chair and oversee the Research Compliance Committee operations including meetings, minutes, follow up of action items and responding to inquiries.
Provide research export control oversight, including the development of training, education and assessment tools, and the implementation of policies and procedures to promote the Institution’s ongoing compliance with export control laws.
Provide support in development and updating of internal policies, SOP’s, and user guides intended to yield institution-wide compliance.
Assist investigators and research personnel on system-related questions. Develop, implement and evaluate educational/training materials, workshops and programs aimed at enhancing the TTUHSC EP human research protection program.
Updates and maintains the Research Compliance website.
Participates in the preparation for external audits by regulatory agencies or sponsors.
Assist with and completes other duties as assigned by the Senior Director for the Office of Research.
Receives and maintains submitted tracking forms for protocols.
While conducting audits and/or reviewing self-monitoring reports, ensures that tracking forms are updated and maintained as part of the research record, and that they have been submitted for review at designated intervals.
Initiate and impose the escalation of non-compliance in accordance with operating policy when accounting of research disclosures of PHI compliance is not adhered to. Report outstanding non-compliance to VPR in preparation for escalation of the Non-Compliance process.
Adhere to all TTUHSCEP policies, procedures and processes.
Personally demonstrate, display, and act in accordance with TTUHSCEP’s values (Service, Respect, Accountability, Integrity, Advancement, and Teamwork). Actively promote and encourage staff across the institution.
Required Qualifications
Bachelor's degree in the area of specialization or closely related field
Four years of related administrative and technical experience
Additional job related education may be substituted for the required experience on a year-for-year basis
Preferred Qualifications
Requires working knowledge of Microsoft Office. Knowledge of research regulations, ethical standards, and compliance frameworks, including federal, state, and institutional guidelines.
Familiarity with research integrity committees.
Strong analytical, organizational, and communication skills to effectively evaluate research protocols.
EEO Statement
As an EEO/AA employer, the Texas Tech University System and its components will not discriminate in our employment practices based on an applicant’s race, ethnicity, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information or status as a protected veteran.
Jeanne Clery Act
The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act is a federal statute requiring colleges and universities participating in federal financial aid programs to maintain and disclose campus crime statistics and security information. By October 1 of each year, institutions must publish and distribute their Annual Campus Security Policy & Crime Statistics Report (ASR) to current and prospective students and employees. You can locate this report through our website at: https://www.ttuhsc.edu/emergency/clery-report.aspx
Does this position work in a research laboratory?
No
Required Attachments
Cover Letter, Resume / CV, Transcript
Job Type
Full Time
Pay Basis
Monthly
Minimum Hire Rate
Compensation is commensurate upon the qualifications
Pay Statement
Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as, the institutional pay plan. For additional information, please reference the institutional pay plan on the Human Resources webpage.
Travel Required
Up to 25%
Shift
Day
Grant Funded?
No
Job Group
First line Managers
Job Expires
02/13/2025
