What are the responsibilities and job description for the Part Time - Administrative Assistant position at Texas Wesleyan University?
Posting Details
Position Information
Job Title
Part Time - Administrative Assistant
Position Summary
Provides administrative support to the Director of Graduate Programs in Nursing Practice. Responsible for office management duties including phone coverage, mail, appointment calendar, records keeping, project management, assistance with accreditation activities, and interacting with students, faculty, and University offices. Supports other projects as assigned.
Essential Duties and Responsibilities
Screening incoming telephone calls, provide information, route calls and take messages.
Schedule and coordinate meetings and events as requested.
Assist with budgetary transactions for program budget including fund transfers, reimbursements, and account payables.
Manage and track license and credential databases for students.
Assist with accreditation activities and record keeping.
Obtaining and screening of required documents for incoming students.
Assist in organization, preparation, and clean up of on-campus student activities.
Assist with ordering and distributing student clinical items.
Assist with student clinical assignments and documents.
Assist with registration and advising of students each semester.
Collect and file syllabi per semester.
Assist with student/cohort success tracking.
Assist with alumni activities and tracking.
Monitors and makes arrangements for equipment and supply orders and repair.
Hours outside of usual 8:00 – 5:00 work time including evening or weekend hours may be needed infrequently.
Schedule and coordinate meetings and events as requested.
Assist with budgetary transactions for program budget including fund transfers, reimbursements, and account payables.
Manage and track license and credential databases for students.
Assist with accreditation activities and record keeping.
Obtaining and screening of required documents for incoming students.
Assist in organization, preparation, and clean up of on-campus student activities.
Assist with ordering and distributing student clinical items.
Assist with student clinical assignments and documents.
Assist with registration and advising of students each semester.
Collect and file syllabi per semester.
Assist with student/cohort success tracking.
Assist with alumni activities and tracking.
Monitors and makes arrangements for equipment and supply orders and repair.
Hours outside of usual 8:00 – 5:00 work time including evening or weekend hours may be needed infrequently.
Education, Certifications and/or Licenses
High school diploma or general education degree (GED) required.
Some education at college level preferred.
Some education at college level preferred.
Experience
Previous office experience required.
Knowledge of University procedures desired.
Knowledge of University procedures desired.
Knowledge, Skills & Abilities
- Knowledge of standard office practices and procedures, including filing.
- Fundamental knowledge of data retrieval.
- Knowledge of rules, standards, regulations, and laws regarding employment and student records.
- Ability to type 50 w.p.m. and strong data entry skills.
- Knowledge of standard office practices and procedures, including filing.
- Ability to adhere to University and departmental policies and procedures.
- Ability to work effectively with a wide range of constituencies in a diverse community.
- Ability to work independently and efficiently to meet deadlines with minimum supervision.
- Ability to maintain a professional appearance and office atmosphere.
- Ability to provide and demonstrate excellent customer service.
- Ability to plan, prioritize tasks and meet deadlines while working on multiple tasks.
- Proven interpersonal skills to provide support with tact and diplomacy.
- Proficiency with an integrated administrative system and current software programs.
- Fundamental knowledge of data retrieval.
- Ability to maintain professionalism while working with diverse groups and in various situations.
- Strong organizational skills with the ability to handle multiple tasks.
- Ability to be discreet in handling confidential matters, while complying with privacy regulations.
- Knowledge of rules, standards, regulations, and laws regarding employment and student records.
- Ability to maintain an organized work space and filing system.
- Ability to read and comprehend instructions, short correspondence, and memos.
- Ability to write correspondence with proficiency in grammar, punctuation; spelling and word usage.
- Ability to effectively present information one-on-one to students and other University employees.
- Ability to use Microsoft Office suite
MATHEMATICAL SKILLS
- Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
- Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.
- Ability to apply common sense understanding to carry out detailed written or oral instructions.
- Ability to deal with problems involving a few concrete variables in standardized situations.
Posting Detail Information
Posting Number
2016AS997P
Posting Open Date
02/24/2025
Open Until Filled
Yes
Posting Close Date
Special Instructions to Applicants
