What are the responsibilities and job description for the Assistant Athletic Director for External Relations - Athletics position at Texas Woman's University?
Job Description
TITLE
Assistant Director for External Relations, Athletics
JOB SUMMARY
The Assistant Director for External Relations works closely with corporate partners, alumni and community stakeholders to enhance the university's athletic development efforts and maximize revenue through sponsorships. The Assistant Director must be able to develop relationships which result in support for TWU's athletic programs and result in sponsorships. The Assistant Director has primary responsibility for the development and functioning of fan club / booster / supporter organizations including the TWU Pioneer Club, ensuring compliance with the University, the Lone Star Conference and applicable NCAA rules for any agreements and / or organizations. This position will also work closely with all Student Life departments to increase corporate / community partnerships. The Assistant Director may also work closely with Advancement in fundraising activities pertaining to the identification, cultivation, solicitation and stewardship of donors and prospects with an emphasis in Athletics. Work is performed under general supervision and performance evaluation is based upon completion of assignments and results obtained.
ORGANIZATIONAL RELATIONSHIPS
Reports to : Executive Director of Athletics
Supervises : No supervisory responsibilities
ESSENTIAL DUTIES - May include, but not limited to the following :
- Manage the day-to-day marketing and sponsorship sales functions for the Department of Athletics and the Student Life Division.
- Develop and implement external relations strategies to enhance visibility and reputation of the athletics program.
- Manage the annual Pioneer Club membership drive, focused on recruiting and retention of members.
- Manage an annual fund portfolio.
- Lead fundraising campaigns, identify sponsorship opportunities, and maintain relationships with key donors.
- Engage with Pioneer Club members over the phone and in person on annual gifts, membership benefits and other operations of the annual fund. Provide a high level of service to all Pioneer Club members and potential members.
- Build and maintain relationships with alumni, community leaders and corporate sponsors.
- Manage the annual Pioneer Invitational Golf Tournament.
- Assist with the planning and execution of the TWU Athletics Hall of Fame event.
- Responsible for the execution of special events that include Pioneer Club, alumni and university stakeholders (i.e. tailgates at events).
- Assist Executive Director of Athletics and respective Coaches with alumni fundraising events and programs for each sport.
- Position requires frequent development of contracts, memorandums, and agreements related to athletic development efforts to support the department.
- Work cooperatively with TWU Advancement team, Executive Director for Athletics, Vice President for Student Life and / or Chancellor for cultivation of major gifts and adherence to established gift processing guidelines.
ADDITIONAL DUTIES
EDUCATION
Bachelor's degree required. Master's degree preferred.
EXPERIENCE
Two years of experience directly related to the job functions required.
Experience in higher education with a focus on Athletics and external relations preferred.
REQUIREMENT
Regular and reliable attendance at the University during regular scheduled days and work hours is an essential function of this position.
All employees share the responsibility of maintaining information security and privacy requirements within the university by adhering to Federal and State regulations, and TWU Policies & Procedures.
KNOWLEDGE, SKILLS, AND ABILITIES - The following are essential :
PHYSICAL DEMANDS
The physical demands described in the Essential Duties and below are representative of those that must be met by an employee to successfully perform the essential duties of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties.
Ability to occasionally lift, carry, and / or drag approximately 50 pounds. The employee may be required to travel.
WORK ENVIRONMENT
All employees are responsible for maintaining an environment that is free from discrimination, intimidation, harassment, including sexual harassment. Work is normally performed in a typical interior work environment.
SAFETY
TWU promotes a safe working environment. Employees are responsible for completing assigned tasks safely and efficiently, and supervisors are responsible for creating and maintaining a safe work environment. Employees must report any unsafe work conditions or practices, as well as any near-miss incidents, to their supervisor and Risk Management. Supervisors and employees should ensure that injury / accident reports are submitted to the Office of Human Resources and Risk Management within 24 hours of the incident
The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.
Texas Woman's University strives to provide an educational environment that affirms the rights and dignity of each individual, fosters diversity, and encourages a respect for the differences among persons. Discrimination or harassment of any kind is considered inappropriate.
Texas Woman's University is committed to equal opportunity in employment and education and does not discriminate on the basis of race, color, religion, gender, sex, sexual orientation, ethnic origin, age, veteran's status, or against qualified disabled persons.
All positions at Texas Woman's University are deemed security sensitive requiring background checks.
If you are a male between the age of 18 and 25, federal law requires that you must be registered with the U.S. Selective Service System, unless you meet certain exemptions under Selective Service law. Under HB 558, enacted by the 76th Texas State Legislature, if you are currently of the age and gender requiring registration with Selective Service, but knowingly and willfully fail to do so, you are ineligible for employment with an agency in any branch of Texas state government. For additional information regarding registration or status, you can contact the Selective Service System at 847-688-6888 or www.sss.gov .
About Us
TWU is the nation's largest university system focused on women and a federally recognized Hispanic-Serving Institution. TWU is situated approximately 30 miles north of the Dallas-Fort Worth Metroplex and is home to approximately 16,433 graduate and undergraduate students across three campuses; Denton, Dallas, and Houston respectively. This diverse academic student community is guided by faculty committed to excellence in teaching, scholarship, and service. TWU is ranked among the nation's top ethnically diverse institutions according to U.S. News & World Report (2022).
Additional information about the University is available at http : / / www.twu.edu
