What are the responsibilities and job description for the Specialist Data Entry position at Texstar?
The Specialist Data Entry will be responsible for documenting, tracking, and closing all work orders on behalf of the company. This role comprises detailed communication and scheduling activities related to the acquisition of new work, while working closely with operations and accounts receivable to ensure timely deliverables of project milestones and invoice submittals as required for all contracts and related project plans.
What you’ll do…
- Confidentiality of any financial and contractual documents
- Monitor work order intake portal for all incoming awarded work
- Monitor customer portals and accept work assignments
- Coordinate all interdepartmental communications for work order setup
- Thorough and accurate record keeping of all job documentation in various formats and software applications, including but not limited to:
○ Smartsheets
○ Google sheets
○ Google drive
○ Proprietary company production software - Create, Maintain, and Control project folders in all areas
- Create, and Maintain all work orders in production data collection applicationsMaintain project documents according to standardization and controls procedures
- Utilize existing tools for successful standardization and assignment of work
- Verifies subcontractor status as needed in conjunction with the Contracts department
- Prioritization of daily intake tasks with minimal direction and rework
- Actively recording all project and permit statuses appropriately and accurately
- Assist Project Managers as needed for document collection and repository access
- Ensure timely status updates of work orders in collaboration with accounting team
- Coordinate accuracy of data entry across all systems of record
- Other duties as needed and assigned by manager
Qualifications
- Associate's degree (A. A.) or equivalent from two-year college or technical school in a
related field; or 2 years experience in the Telecom industry; or equivalent combination of
education and experience (required) - Excellent professional verbal and written communication skills (required)
- Experience with Google tools such as: gmail, docs, sheets (required)
- First-rate communication skills and situational awareness of your audience; i.e., clients, vendors, internal departments, and senior management (required)
- Ability to think critically and problem solve, analytically centered, and meticulous about detail (required)
- Strong customer service background
- Ability to handle multiple projects & meet deadlines in a public reporting environment
- Basic accounting knowledge preferred but not required
- Smartsheets and Docusign experience preferred but not required
- Comprehension of contract language, documentation, and construction blueprints preferred but not required
- Experience with project scheduling preferred but not required
- Experience in any finance role preferred but not required
Benefits and Company Summary
- Competitive Pay
- Comprehensive benefit package including: Medical, Dental, Vision, Accident, Critical Illness, Life and AD&D, Short and Long-term disability insurance, Legal, both traditional and ROTH 401k retirement plans with company match, Company stock purchase program and tuition reimbursement
- Paid time off
- 8 paid annual Holidays
Texstar Enterprises, LLC. ("Texstar") provides project management, construction, and maintenance services for telecommunications providers in the Southwest and Pacific Northwest regions of the United States. We offer a turnkey solution for network deployment that encompasses every aspect of aerial and underground line construction and all associated maintenance.
Headquartered in Selma, Texas. Texstar has been delivering reliable, cost-effective solutions to leading telecommunication providers across the country since 1989. We are fully committed to providing a safe work environment for our employees and continuously strive to exceed the expectations of our customers.
To apply for this opportunity, please visit our careers page at https://careers.texstarenterprises.com/texstarenterprises-careers.
EEO
Our Company is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind including, based on disability and protected veteran status. The Company's policy is not to discriminate against any applicant or employee based on race, color, sex, sexual orientation, gender identity, genetic information, religion, national origin, age, disability, veteran status, or any other basis protected by applicable federal, state, or local laws.
The Company also prohibits harassment of applicants or employees based on any of these protected categories. It is also the Company's policy to comply with all applicable state and federal laws respecting consideration of unemployment status in making hiring decisions. Please visit the following URL to view the EEO is the Law poster and the Supplement. (https://www.dol.gov/ofccp/regs/compliance/posters/ofccpost.htm)
The Company also does not consider criminal convictions to be an absolute bar to employment and will consider qualified applicants with criminal histories.
Applicants applying for positions in Illinois are not required to disclose arrests or sealed or expunged records of convictions.
