Office Manager

Description

If you are an experienced Office Manager looking to join a wonderful company, come join TFE, Inc.

Who is TFE, Inc.? Founded in 1989, TFE, Inc. provides professional, technical, and administrative personnel and services in the U.S. nuclear energy complex and other government and commercial ventures. With over 150 employees and growing, we know our employees are the key to our success. We value their ideas and opinions and want to help them grow in knowledge, skills, and abilities. TFE provides competitive pay, generous PTO, paid holidays, and a top-notch employee assistance program. Our benefit offerings include an excellent 401k plan, medical, dental, vision, short-term and long-term disability, life insurance, and other ancillary benefits.

The Office Manager plays a crucial role in ensuring the smooth operation of daily activities within a company. This position serves as a central point of coordination, aligning various departments and teams with the organization's broader business goals. By effectively managing office operations, the Office Manager contributes to increased efficiency, productivity, and overall staff morale.

Job Duties/Responsibilities

Key responsibilities include overseeing daily office functions, leading and mentoring administrative teams, and implementing policies that enhance workflow. Tasked with managing specific areas such as sales support and customer service, ensuring that these teams meet their targets and deliver exceptional service. Through the Office Manager's leadership and strategic oversight, help create a positive and productive work environment that supports the company's mission and objectives.

Typical duties include:

• Supervise and mentor administrative staff, providing guidance and support as needed.
• Manage office budgets, expenses, and procurement of supplies and equipment.
• Coordinate office procedures and workflows to optimize efficiency.
• Implement and maintain office policies and procedures in alignment with company goals.
• Oversee facility management, including maintenance, security, and space allocation.
• Assist in the planning and execution of company events and meetings.
• Act as the primary point of contact for internal and external communications.
• Ensure compliance with health and safety regulations within the workplace

Requirements

Education/Experience

• Accredited four (4) year degree or equivalent in applicable field of study
• Six (6) or more years of work-related experience
• Experience in budget management and financial reporting

Skills/Abilities

• Ability to communicate effectively with audiences that include but are not limited to management, coworkers, clients, vendors, contractors, and other stakeholders
• Job related technical knowledge necessary to complete the job
• Ability to learn and apply knowledge of applicable local, state/province, and federal/national statutes and guidelines
• Ability to attend to detail and work in a time-conscious and time-effective manner
• Excellent skills in interpersonal relations, conflict resolution, communication, and leadership; possess strong presentation ability to address senior management, client management, and total project personnel with command
• Proficient in office software suites (e.g., Microsoft Office, Google Workspace)
• Strong organizational and multitasking abilities
• Excellent written and verbal communication skills
• Leadership skills with the ability to motivate and develop a team
• Problem-solving skills and a proactive approach to challenges
• Knowledge of office management procedures and best practices
• Familiarity with project management tools
• Demonstrated strong decision making, critical thinking and problem-solving skills with ability to remain calm while taking charge in critical situations

Work Environment/Physical Requirements

The work environment characteristics described here are representative of those encountered while performing the essential functions of this job.

Required to stand, walk, and sit; talk or hear, in person, by telephone, and video call; use hands to finger, handle or feel objects or controls; reach with hands and arms. Regularly required to stoop, kneel, bend, crouch and lift up to twenty-five (25) pounds.

Disclaimer

This job description is intended to convey information essential to understanding the scope of the position and is not a complete list of skills, efforts, duties, responsibilities or working conditions associated with it.

TFE is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national origin, gender, sexual orientation, gender identity, age, physical or mental disability, genetic factors, military/veteran status or other characteristics protected by law.