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Fleet Coordinator

TG Gallagher
Waltham, MA Other
POSTED ON 1/3/2025
AVAILABLE BEFORE 1/26/2025

Job Details

Job Location:    Headquarters - Waltham, MA
Salary Range:    Undisclosed

Description

If you’re a self-starter ready to find and seize opportunity, you’ll find the support and resources here to truly thrive. TG Gallagher is the leading provider of mechanical construction and maintenance services throughout New England.

We are looking for a Fleet Coordinator who is hard-working, eager to learn and contribute, works well within a team, and is proactive. This role requires self-motivation, a high sense of urgency, teamwork, and a customer first mindset. This individual will oversee our entire Fleet of company vehicles and assist in the Tool Room and Warehouse.

 

DO YOU HAVE THE RIGHT SPECS?

  • A client-first mentality where everything you do is done with the intention of creating strong client relationships.
  • A self-starter with a deep desire to grow and continuously learn; easily adapts to new processes and technologies.
  • Unquestionable character with high level of integrity
  • Possess solid communication skills, both written and verbal
  • Possess high-standards across the board- from your own contributions to the people you work with to the projects you work on. Your goal is to make a positive difference for the clients, each other, and the company.
  • Goal-oriented self-starter with strong time management, multi-tasking and organizational skills

PRIMARY RESPONSIBILITIES:

Help manage our entire fleet program which includes assisting with vehicle acquisitions, fit outs, repairs, maintenance, vehicle swap outs, vehicle document management, accident reporting, updating Samsara fleet software, vehicle monitoring, keeping management informed, and ensuring our service drivers have what they need in terms of vehicles and tools. In addition, this role will also assist in the Tool Room and Warehouse as needed.

Main responsibilities will be across the entire vehicle Fleet (~70%) along with assisting in the Tool Room and Warehouse (~30%) but not limited to the following:

 

FLEET MANAGEMENT

  • Oversee our entire fleet of company vehicles which will require you to work alongside our purchasing agent for all new vehicle acquisitions and trade-ins, and determining when replacements and/or loaner vehicles are needed.
  • Ensure every vehicle has been outfitted with the necessary tools and equipment needed by our service technicians and delivery drivers.
  • Help coordinate vehicle swap outs and drop offs with service technicians and delivery drivers and have plans in place to minimize downtime.
  • Help coordinate maintenance, inspections, and repairs with drivers and all related vendors.
  • Ensure our Freight Trucks are in safe working order, maintained, and up to date with all local, state, and DOT requirements.
  • Partner with Safety Team and Drivers to ensure every vehicle is inspected and fitout with all the standard safety items required.
  • Maintain a preferred vendor list and agreed pricing for vehicle maintenance and repairs.
  • Ensure that Samara is updated with the correct driver and vehicle information.
  • Develop and implement improvements to help standardize and streamline the process to help avoid potential downtime and improve the overall customer experience.
  • Monitor and report all unsafe driving behaviors to management.

TOOLS AND WAREHOUSE

  • Assist with fulfilling orders for tools and consumables needed for jobsites including triaging returns, cleaning tools, restocking shelves, and logging assets in/out of Asset Panda.
  • Assist with shipping and receiving, processing RTVs (return to vendor), logging deliveries, and communicating with the office and field on warehouse items (including RTV).

WHY WORK FOR TGG?

  • A dynamic work environment with engaging and state of the art projects in life science, healthcare, and higher education
  • Robust Medical and Dental plans with low-cost deductibles and premiums
  • Flexible Spending Accounts
  • Disability and Life insurance at no expense to you
  • 401(k) plan to help you save for retirement, PLUS a company contribution
  • Quarterly bonuses
  • Annual tuition reimbursement allowance
  • Generous PTO and 11 paid holidays
  • Opportunities for growth and development at all stages of your career
  • Quarterly company Town Halls and employee get-togethers

Qualifications


  • Valid Driver’s License and clean driving record
  • Successfully Completing TGG’s Driver Safety Training and Fleet Policy Acknowledgment
  • Ability to handle multiple priorities, efficiently and effectively, in a fast-paced environment
  • Strong decision making and problem-solving skills
  • Excellent interpersonal and communication

 

 

TG Gallagher provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

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