What are the responsibilities and job description for the Project Administrator position at TG Gallagher?
Job Details
Description
If you’re a self-starter ready to find and seize opportunity, you’ll find the support and resources here to truly thrive. TG Gallagher is the leading provider of mechanical construction and maintenance services throughout New England.
This role requires an organized individual who has an aptitude for anticipating the needs of the team and can effectively resolve administrative and operational issues before they arise. As a Project Administrator, you are the glue that keeps the project team together and the driving strength that keeps them moving forward. This is an opportunity to be part of an all-star team!
DO YOU HAVE THE RIGHT SPECS?
- A client-first mentality where everything you do is done with the intention of creating strong client relationships
- A self-starter with a deep desire to grow and continuously learn; easily adapts to new processes and technologies
- Unquestionable character with high level of integrity
- Possess solid communication skills, both written and verbal
- Possess high-standards across the board- from your own contributions to the people you work with to the projects you work on. Your goal is to make a positive difference for clients, team members, and the company.
- Goal-oriented self-starter with strong time management, multi-tasking, and organizational skills.
PRIMARY RESPONSIBILITIES
- Identifies, secures, and tracks all permits needed for projects
- Maintains As-builts master log tracking status, priority, deadlines, etc.
- Collaborates with BIM team to identify current project needs, prioritization, and assignments
- Works with Project team to request redlines (markups) from the Field team
- Provides assistance with O&M-related tasks including, but not limited to, warranty letters, certificates of completion, guides or manuals, etc.
- Enforces proper system setup for projects; educates PM team on best practices and SOPs for Procore
- Establishes and maintains open, positive relationships with the team
- Provides additional support to Project Managers as needed; including assistance with submittals, change proposals, change orders, and RFIs
- Assists in maintaining accurate certification management for Field team
- Provides weekly Project Management team reports
WHY WORK FOR TGG?
- A dynamic work environment with engaging and state of the art projects in life science, healthcare, and higher education
- Robust Medical and Dental plans with low-cost deductibles and premiums
- Flexible Spending Accounts
- Disability and Life insurance at no expense to you
- 401(k) plan to help you save for retirement, PLUS employer match
- Quarterly bonuses
- Annual tuition reimbursement allowance
- Generous PTO and 11 paid holidays
- Opportunities for growth and development at all stages of your career
- Quarterly company Town Halls and employee get-togethers
QUALIFICATIONS
- 2-3 years experience in a support role, with a minor understanding of construction
- Prior experience managing a team's workflow and implementing processes and systems to help optimize efficiency
- Strong communication skills and ability to interact with internal and external partners
- Problem solver with a genuine interest in learning and developing
- Fantastic organizational skills and great follow through on tasks
TG Gallagher provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
Qualifications
