Events Coordinator/Manager

About the Role

A boutique consulting, management, and event marketing agency is seeking an Event Operations Coordinator or Manager to join the team. This role is integral to planning and executing high-impact events, supporting leadership, and ensuring seamless client experiences.

The ideal candidate is highly organized, thrives in fast-paced environments, and anticipates client needs before they arise. A problem-solver with strong attention to detail, they will oversee every stage of events—from strategy to execution.

Event experience, exceptional organizational skills, a sense of humor, and a positive, can-do attitude are highly preferred!

Key Responsibilities

1. Project Management

• Serve as the primary point of contact for designated clients and their events.
• Manage budgets, timelines, and project plans to align with client goals.
• Oversee event-day execution, troubleshooting issues as they arise.
• Conduct post-event recaps and debriefs with clients.
• Support PR, marketing, sponsorships, and media outreach as needed.
• Collaborate with internal teams to ensure smooth operations and communication.

2. Event Operations

• Secure venues, routes, permits, contracts, and insurance through research and negotiation.
• Develop site plans to ensure smooth crowd flow and logistics.
• Oversee vendor selection, negotiation, and coordination.
• Lead event-day setup, execution, and staff/volunteer management.
• Manage the packing, transport, and organization of event supplies.
• Provide strong, confident leadership in high-energy environments.

3. Administration & Team Management

• Maintain organization and inventory of event supplies.
• Ensure the company website is up-to-date and functional.
• Manage data processes and recommend efficiency improvements.
• Lead weekly production meetings and provide status updates to leadership.
• Organize and maintain event photos and success stories for marketing purposes.

Qualifications and Skills

Required:

• Bachelor’s degree.
• 2-3 years of experience in event management, fundraising campaigns, or production.
• Strong organizational, financial, and project management skills.
• Excellent written, verbal, and interpersonal communication skills.
• Experience negotiating contracts and managing event budgets.
• Proficiency with Microsoft Suite.
• Ability to work evenings and weekends during peak seasons (April/May & Oct/Nov).
• Valid driver’s license and ability to travel.

Preferred:

• Independent thinker with a problem-solving mindset.
• Experience working with vendors, sponsors, and community organizations.
• Strong leadership instincts—able to anticipate issues before they arise.
• Flexible and adaptable in dynamic environments.
• Ability to collaborate across teams and build strong relationships.
• Detail-oriented with a drive to continuously improve processes.