HR / RECRUITMENT ASSISTANT

Tulsa Housing Authority

Job Description

Job Title:                HR / Recruitment Assistant

Employee Name:  

Department:           Human Resources

Location:                Central Office    

Reports To:            HR Business Partner - Human Resources 

FLSA Status:         Non-Exempt

Prepared By:          Marcy Anderson

Prepared Date:      8/26/2024

Approved By:       

Approved Date:    

Salary Level:          39

 SUMMARY

Performs administrative tasks and services; along with recruitment to support effective and efficient operations of the organization’s human resources department. 

 ESSENTIAL DUTIES AND RESPONSIBILITIES include the following:

 Assist in recruitment by preparing mailings and job ads, arranging for interviews, and coordinating travel arrangements

 Researching and screening applicants for job postings

 Maintain a database of contacts

 Generate reports

 Assist the HR Business Partner and HR team by researching and identifying candidates for open positions, determining salary ranges, and compiling and formatting resumes

 Create job ads, including listings on major job boards and social media

 Coordinate interviews, including scheduling, distributing scheduling notices, conducting interviews, and evaluating candidates          

Implement new employees’ onboarding processes, including orientation, training, and paperwork

 Maintain and update job listings

 Research candidates’ credentials, including education, work history, and salary expectations, and compile facts into reports

 Assist with administrative tasks, including scheduling meetings and coordinating travel

 Answers frequently asked questions from applicants and employees relative to standard policies, benefits, hiring processes, etc.; refers more complex questions to appropriate senior-level HR staff or management.

 Performs periodic audits of electronic HR files and records to ensure that all required documents are collected and filed appropriately.  Index files in our electronic file management system including scanning new documents into system as needed.

Maintains the integrity and confidentiality of human resource electronic files and records.

Performs clerical and administrative support to the HR department including but not limited to, ordering supplies, managing visitor access via the badge system, recruitment, monitoring social media, assisting with new employee orientation, provide support for training and development and support meeting scheduling.

Assists with planning and execution of special events such as benefits enrollment, organization-wide meetings, employee recognition events, holiday parties, and retirement celebrations.

Provides general customer service to employees who may need assistance or information.

Perform other related duties.

 QUALIFICATIONS 

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 Must have a valid Oklahoma Driver’s License.

 EDUCATION and/or EXPERIENCE

Bachelor’s degree in business, human resources, or related field required.

3 years’ work experience in recruiting, preferably in affordable housing.

Experience sourcing, screening, and scheduling candidates.

Ability to understand business needs to align jobs with candidates.

 LANGUAGE SKILLS

Ability to read, analyze and interpret general business periodicals, professional journals, technical procedures, or governmental regulations.  Ability to write reports, business correspondence and procedure manuals.  Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.

 MATHEMATICAL SKILLS

Ability to work with mathematical concepts such as probability and statistical inference, and fundamentals of plane and solid geometry and trigonometry.  Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.

REASONING ABILITY

Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.  Ability to deal with problems involving several concrete variables in standardized situations.

OTHER SKILLS AND ABILITIES

Must be computer literate and be knowledgeable in the use of standard word processing and spreadsheet applications.

PHYSICAL DEMANDS 

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; and talk or hear.  The employee frequently is required to stand; walk; reach with hands and arms; and stoop, kneel, crouch, or crawl.  The employee must occasionally lift and/or move up to 15 pounds.  Specific vision abilities required by this job include close vision, color vision, and ability to adjust focus.

WORK ENVIRONMENT 

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate.