What are the responsibilities and job description for the Inventory and Receiving Coordinator position at Thacker Ace Hardware?
Inventory and Receiving Coordinator
POSITION SUMMARY
Upholds the Core Values as determined by the management team. Primary responsibility for all positions with Thacker Hardware is to Amaze Every Customer Every Time. The receiver is responsible for all functions and paperwork relating to receiving. This position operates machinery including forklift in a safe and proper manner. This role also requires they foster a commitment to generate an in stock position to satisfy every customer by having the right product, in the right quantity, at the right time. The Coordinator must maximize sales potential through effective and proper procedures for receiving all products entering the store including verifying actual product against packing slips and confirming product integrity as needed. The Receiver must initial and code invoices, log invoices, and distribute to appropriate departments. This position is responsible for maintaining cleanliness of receiving area including loading dock and trash areas.
ESSENTIAL DUTIES AND RESPONSIBILITIES
● Receives all product for the store, inspecting for shortages, overages, damage, and quality.
● Examines contents and compares with records, invoices, or orders, to verify accuracy of shipment.
● Reports any receiving discrepancies to Managers and Buyer(s) to rectify problems, such as damages, shortages, or nonconformance to specifications.
● Keeps careful invoice files and records.
● Works closely with the inventory manager to make arrangements or to issue instructions for shipping and delivery of materials.
● Delivers or routes products to appropriate departments or storage areas.
● Attends all applicable trainings, and be able to use or be certified in use of appropriate equipment (including forklifts, pallet jacks, baler, etc.) needed for store or facility.
● Maintains courteous relationships with drivers and vendors.
● Follows Thacker Hardware standards as they pertain to receiving practices.
● Follows and complies with all applicable health and sanitation procedures and adheres to safe work practices.
● Operates all equipment in a safe and proper manner.
● Other related duties as assigned.
● Ensure data accuracy within the system to maintain adequate inventory levels
● Print and process the Negative Reports and make corrections as necessary.
● Process Count-Correction-Sheets and make corrections in inventory system.
● Monitor Outs to ensure store maintains a rate in accordance with company standards.
● “Shoot the Outs,” research variances, and make corrections as needed
● Process defectives and temporary outs
● Process Mango Count Sheets and exception reports.
● Monitor shrinkage, recommend ways to reduce theft and breakage, and make corrections in inventory system.
● Identify obsolete inventory, determine how to best remove it, and assist store management with the liquidation process.
● Train store staff on inventory management best practices
● Maintain accuracy of all location codes.
● Collaborate with Receivers and Cashiers to help identify errors and correct them as necessary
● Print bin tags (labels) as requested
REQUIRED KNOWLEDGE, SKILLS AND ABILITIES
● High school diploma or equivalent and 1-2 years prior receiving experience; or an acceptable combination of education and experience.
● Ability to prioritize and multi-task.
● Ability to work independently yet have excellent interpersonal skills and the ability to communicate effectively with other team members and Store leadership
● Knowledgeably communicate with service vendors.
● Ability to understand proper retail receiving.
● Analytical and pricing knowledge with the ability to conduct comparison analysis and make sound decision
● Knowledge of retail computer systems, MS Word and Excel a plus
● Excellent communication skills, exceptional organizational ability, high attention to detail, and ability to multi-task
● Ability and willingness to work flexible hours including evenings, weekends and holidays to meet the needs of the business
● Ability to operate a forklift
● Possession of a valid State License with a clean driving record in accordance with company’s insurance carrier’s standards
● Must be able to pass background and drug screening