What are the responsibilities and job description for the Assistant Project Manager position at Thalle Construction Company, Inc.?
Overview:
The Assistant Project Manager is responsible for ensuring projects proceed safe, accurate, and smooth. This position serves as a liaison between the client, the construction project manager, and the many subcontractors. This position reports to, collaborates with, and follows the direction of the Project Manager.
Duties and Responsibilities:
- Draft subcontractor agreements for Project Manager review/approval; track to ensure executed/signed agreements are returned and filed.
- Wastewater treatment plant experience.
- Responsible for overall aspects of management of the subcontractors.
- Plan work schedule and delivery of equipment to site.
- Complete equipment usage reports and assign proper equipment cost codes.
- Ensure proper completion of equipment return/receipt reports.
- Obtain, evaluate, submit and track all submittals to owners/customers.
- Prepare monthly pay requests for Project Manager approval.
- Obtain materials, quotes from suppliers and submit purchase orders for approval.
- Accurately track, maintain and report counts of material used, on-hand and required.
- Prepare and track project RFIs.
- Track invoices and receipts for field purchase orders and maintain field purchase order files and documentation.
- Create and file documentation (e.g., correspondence, reports) daily to follow-up on and/or summarize project issues, agreements, communications with owners and subcontractors, etc.
- Collaborate with Human Resources to resolve internal issues and properly complete new hire, termination paperwork and resolve issues.
- Ensure proper completion of timesheets.
- Routinely inspect job site for general project and safety compliance, and appropriately communicate issues to Superintendent and on-site Safety Manager.
- Attend site meetings with owners and subcontractors.
Education and/or Work Experience Requirements:
- Excellent verbal and written communication skills, including the ability to effectively communicate with internal and external customers.
- Excellent computer proficiency (MS Office – Word, Excel, and Outlook).
- Ability to develop and maintain successful relationships with all levels of employees, clients, and subcontractors.
- Ability to self-manage work with little supervision.
- Must be able to work under pressure and meet deadlines while maintaining a positive attitude and providing exemplary customer service.
Physical Requirements:
- Ability to perform the essential job functions consistent safely and successfully with the ADA, FMLA, and other federal, state, and local standards, including meeting qualitative and/or quantitative productivity standards.
- Ability to maintain regular, punctual attendance consistent with the ADA, FMLA, and other federal, state, and local standards.
- Must be able to lift and carry up to 50 lbs.
- Must be able to talk, listen and speak clearly on the telephone.
