CLC Assistant Office Operations Manager

ASSISTANT OFFICE OPERATIONS MANAGER

Job Description:

Madison Construction, L.P. is a general construction contractor located in Bryan, TX with projects throughout the state of Texas.

We are currently seeking to hire an Assistant Office Operations Manager. In this role, the Assistant Office Manager will assist in office operations, business development, marketing, estimating and project management.  This is a full-time position in an office environment with occasional requirements for off-site duties.

Rate of Pay:

• Dependent upon qualifications
  

Responsibilities:

• Manage clients in the creative development of all marketing deliverables
• Public relations strategy that includes entertaining clients, tracking key events and responses, and managing community outreach
• Develop and maintain customer relationship management (CRM) software
• Obtain and organize jobsite photos used for updating company website
• Work with third party web hosting company to generate content and maintain layout of Madison Construction’s website and social media channels
• Oversee and maintain organization wide marketing materials, including but not limited to company apparel and business cards.
• Manage marketing and specification databases, image libraries, customer contact lists, e-newsletters and market calendars
• Manage professional organization memberships and interactions

• Preparation of American Institute of Architects (AIA) Qualification Statements to prospective Owners/Architects
• Determine insurance requirements for projects and seek bids for Builders Risk and Owners/Contractors Protective (OCP) Liability Insurance
• Interact with bonding company for obtaining bid bonds, and performance and payment bonds as required for bid projects
• Receive and deliver bid proposals to estimators
• Prepare proposals for projects, including bid proposal envelope
• Organize historical cost data for all completed projects
• Completion of credit applications, including maintaining up-to-date reference information.  Notify contact at American Momentum Bank when credit applications are submitted

Clerical Responsibilities:

• Perform other clerical duties including document control (filing, emailing and photocopying)
• Maintain a functioning office environment
• Contact corporate Informational Technology (IT) department for employee related computer issues
• Contact third party office equipment maintenance company for office equipment issues
• Assist in managing estimating software (SmartBid) database
• Drafting subcontracts and purchase orders, including change orders to each
• Preparation of project closeout documents
• Perform document control, including filing, developing project folders for new projects and archiving completed projects
• Verify payroll and payables
• Maintain current Insurance Certificates for subcontractors
• Greet and welcome guests as soon as they arrive at the office
• Direct visitors to the appropriate person and office
• Answer, screen and forward incoming phone calls
• Ensure reception area is kept clean, organized and presentable
• Receive, sort and distribute daily mail/deliveries
• Order front office supplies and keep inventory of stock

Requirements:

Degree in marketing, business or related field from college or business school preferred

Strong organizational skills with impeccable attention to detail

Strong verbal and written communication skills

Professional attitude and appearance

Customer service attributes

Multitasking and time-management skills, with the ability to prioritize tasks

Equally comfortable working independently and collaboratively and has the ability to meet deadlines

Proficient in Outlook, Microsoft Excel, Microsoft Word an Adobe Acrobat

Other:

Work Hours:  Estimate average of 40-45 hour per work week (Monday-Friday, 8:00AM-5:00PM)

Benefits:  Insurance, 401K, sick leave, paid vacation, paid holiday

Equal employment opportunity company