Director of Finance And Administration

Director Of Finance

***Relocation to Los Angeles, CA required***

Position Overview:

The Director of Finance will serve as the senior-most financial executive in the Firm and a proactive andintegral part of the Firm's leadership team. They will originate, implement, and manage the most efficient, forward-thinking operations of the Firm from both a detailed understanding of the data to the overall strategy and “big picture” of the Firm’s financial health and overall success.

Responsibilities:

• Oversee and manage all financial operations of the Firm

• Provide guidance and advice on business strategy, operations, and management and support

and judgment calls on high-level business issues such as malpractice claims, conflicts, and overall general firm management

• Process all bank transactions for the Firm – wires, ACH, internal bank transfers

• Calculate owner compensation estimates and work with Management Committee to review and adjust estimates

• Prepare compensation analyses related to lawyer on-boarding

• Prepare and present weekly/monthly/quarterly/annual financial reports

• Provide analysis and insight of data for individual timekeepers and Firm overall

• Calculate and review profitability of timekeepers and departments monthly; provide insight and explanation of data rendered

• Prepare and maintain annual budget

• Act as primary liaison with outside accountants for all financial matters including preparation of tax returns, PTET, and related issues

• Oversight of Finance and Accounting team

• Prepare mid-year and year-end performance review statistics (with assistance of HR team)

• Provide high-level billing and AR support for complex and technical issues

• Work with Management Committee and Finance Team for annual billable rate increases and notices

• Manage and monitor client trust/IOLTA account

• Provide information for and pay estimated and other tax payments for certain owners (in

conjunction with outside accountants)

• Work with bank and owners for renewal of line of credit

• Monitor owner Professional Corporations (renewals, registrations, payments, payroll when needed, etc.)

• Reconcile real estate closings and apply payments from trust account

• Monitor bank accounts and balances; review monthly bank reconciliations and monitor cash flow

• Handle PTET process and payments for Firm and owner entities

• Monthly review of income statement and balance sheet

• Review contractor payments and AP with Finance Assistant

• Process and manage monthly Partner Draws

• Calculate and process quarterly origination bonuses

• Review 1099s before filing

• Manage related investment entity and investments

• Review/analyze contract renewals with Director of HR & Operations (for software, services, copiers, research, vendors, etc.)

• Collaborate with HR & Ops Team on areas of overlap such as 401k, health insurance renewal, and compensation

• Collaborate with Director of HR & Operations on renewals of all business insurances including

EPLI, Malpractice, Business Liability, Cyber, Worker’s Compensation, and Crime

• Lead weekly management committee meetings and monthly partner meetings

• Partner with Director of HR & Operations on IT projects, with IT Administrator,

vendor/consultant.

Qualifications

• Bachelor’s degree required - additional certifications a plus (MBA, CPA or CLM, for example)

• Ten plus years of demonstrated success and leadership in law firm management

• Strong computer and technical skills required, high level of comfort with technology (high

proficiency with Excel required; Coyote Analytics experience preferred)

• Ability to learn quickly and strong ability to problem solve and figure out answers if unknown

• Strong organizational skills to ensure matters are handled timely and do not fall through the cracks

• Experience leading, planning, and managing in a client-oriented setting and leading and

developing a team of professionals to consistently meet priorities and goals

• Excellent communication and collaboration skills

• Familiarity with multi-state issues and PTET preferred

Applicable Technology Systems:

• Coyote Analytics (Accounting and Billing software)

• NetDocuments (Document management system)

• MS Office Suite (O365) Advanced Excel

• iSolved (HR/payroll)

If you are interested, please call Kelli Jamison at 773-573-2993 or email at kelli@theagencyrecruiting.com