Executive Assistant

Overview

An Executive Assistant (EA) is a highly organized professional who provides comprehensive administrative support to the Chairman, managing his calendar, handling correspondence, arranging travel, coordinating meetings, and performing other complex tasks to ensure smooth operation and efficient time management. Requiring strong communication skills, discretion, and the ability to anticipate needs and prioritize tasks effectively.

Duties & Responsibilities

• Calendar Management :

Proactively manage the executive's calendar, scheduling meetings, appointments, and calls, ensuring accurate time allocation and conflict resolution.

Screen incoming calls and emails, prioritize correspondence, draft responses, and manage communication flow.

Prepare meeting agendas, gather relevant materials, coordinate attendees, and take detailed minutes.

Organize and maintain electronic and physical files, prepare presentations, and manage document flow.

Assist with specific projects by coordinating tasks, deadlines, and follow-up

Manage office supplies, coordinate office services, and handle administrative tasks as needed.

Organize domestic and international travel, including booking flights, accommodations, ground transportation, and managing itineraries.

Track and submit expense reports for the executive.

Knowledge, Skills, and Abilities

Credentials and Experience.