What are the responsibilities and job description for the Entry Level Project Coordinator position at The Allied Group?
Project Coordinator
About us
The Allied Group is a relationship-based organization that manages and provides construction services for major hotel brands’ renovation needs. With additional experience in assisted living, medical centers, and hospitals, and a growing portfolio of retail, restaurants, campus living, office interiors, warehousing, and distribution centers, Allied’s reputation is quickly expanding across the broader commercial renovation industry.
Every Allied team member takes great pride in using a set of core organizational values to guide our daily actions and decisions. In a world of shortcuts and short-term relationships, we’re committed to taking the long view, knowing that loyalty, trust, and service to others form the path to success.
We have an exceptional culture - 100% of our employees would recommend working at Allied, according to our latest employee satisfaction survey. We work hard but like to have fun doing it! Our employees and our people are our most important assets, and we treat them as such. We've been awarded one of the top places to work in New Jersey by NJ Biz for eight consecutive years.
Allied Needs Employees Like You
Come work for The Allied Group and you’ll coordinate projects to deliver national commercial renovations for some of the most prestigious hotel owners, ownership groups and third-party project management firms in the world.
Experience as a Project Coordinator or Assistant Project Coordinator in the construction industry is preferred. Must be detailed oriented, an effective communicator, computer literate and a team player. Must have superior organization skills and have a track record of strong paperwork, schedule adherence and time management. Knowledge of Timberline is a plus.
Typical Duties include:
- Monitor, review project drawings, specifications, and submittals.
- Serve as liaison to coordinate project activities with field personnel and project management staff.
- Collect, monitor, and maintain reports (daily, weekly, look-ahead) from all site supers regarding project activities including but not limited to weather conditions.
- Oversee and assure that materials and quantities per unit price are within project specifications (i.e., purchasing).
- Management and issuance of Start-Up, and Close Out Packages per-project.
- Maintenance and review of local vendor/subcontractor lists by geographic area.
- Maintain project files, including but not limited to, follow-up with all correspondence and communications as needed.
- Oversee and coordinate issuance of permits, special inspections, storage containers & dumpsters.
- Serve as liaison to various inter-company departments as assigned.
- Work with PM Team regarding schedule adjustment and maintenance to meet the demands of the projected completion date.
- Issuance of subcontractor contracts and scopes of work.
- Ongoing control over Additional Work Authorization, Change Order & Purchase Order process seeking necessary approvals.
- Ongoing organization & reporting on owner supplied materials planning & distribution mgmt.
Recruitment agencies will not be used to fill this position. No phone calls please.
