Receptionist

THE ANNEX GROUP’S MISSION STATEMENT

To create a positive impact with the people who live, work, and are involved in our communities.

The Annex Group is seeking qualified individuals searching for careers, not jobs, and can operate with a team-first approach. If you are someone who wants to assist in our mission and make an impact, join our team.

POSITION OVERVIEW:

The Receptionist will organize and coordinate administration duties and office procedures in a fast-paced, team-centered environment. The Receptionist should be able to ensure the smooth running of the office and help to improve company procedures and day-to-day operations.

This position is 100% on-site, Monday- Friday 8:00 am – 4:00 pm

ESSENTIAL FUNCTIONS:

Include, but are not necessarily limited to the following:

• First point of contact for all visitors, vendors, and building facilities direct visitors to the appropriate person and office.
• Manage multiple phone line systems with a customer-first approach.
• Receive, sort, and distribute daily mail/deliveries.
• Exercise initiative to ensure a clean orderly office environment including, but not limited to, stocking and ordering supplies and daily office organization of all common areas.
• Manage and coordinate shipping from the corporate office and multiple company sites around the country.
• This position requires discretion on all confidential related communication and documentation.

QUALIFICATION REQUIREMENTS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions.

• Experience as a receptionist a plus.
• Proficiency in Microsoft Office Suite.
• Experience with office machines (e.g., fax machines and printers).
• Excellent time management skills and ability to multi-task and prioritize work.
• Attention to detail and problem-solving skills.
• Effectively communicate with team members, visitors, and stakeholders.
• Excellent written and verbal communication skills.
• Strong organizational and planning skills in a fast-paced environment.
• High School diploma/GED required.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions.

• Frequent walking, standing, and sitting within the work area.
• Must be able to access and navigate each department at the organization’s facilities.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions.

• The work environment is that of a fast-paced office with minimal to high noise levels.
• This position requires working independently as well as part of a team.
• This position requires verbal and face-to-face contact with others daily.
• Frequent use of a computer is necessary as well as all general office equipment.