What are the responsibilities and job description for the Maintenance Administrator position at The Apartment Gallery?
Requirements:
- High School Diploma or Equivalent
- Professional demeanor, solid interpersonal skills and ability to work with confidential information
- Proficient in computer technology including Word, Excel, and Email
- Excellent written and oral communication skills
- Ability to meet deadlines
- Ability to exercise good judgement and self-control
- Must possess enthusiasm, personal integrity, honesty, respect, and be a team player
- Valid driver’s license and access to a vehicle
Responsibilities:
Make Ready
- Review the Maintenance Supervisor’s Move-Out Inspection Notes and assist with coordinating the turns process
- Update Make Ready board
- Schedule and monitor vendors and contractors for turns based on schedule and needs
- Scheduled and monitor maintenance personnel for turns based on schedule and needs
- Assign Maintenance Personnel to walk vacant readies and create punch lists
Service Requests
- Review all online service requests
- Communicate with office personnel regarding issues or concerns with work orders
- Contact and schedule vendors needed to complete service requests
- Review work orders when complete to ensure all information included
- Close work orders in OneSite
Other Duties
- Communicate with residents about emergency shut-offs, in-unit inspections, special projects like roof work, drywall repair, and high-utility usage checks
- Asset Data entry while coding invoices for Supervisor review
- Coordinate and schedule appropriate safety training for maintenance employees
- Create and monitor completion of preventative maintenance schedule
Essential Physical Qualifications:
- Bending, climbing stairs, kneeling, lifting up to fifteen pounds, stretching, squatting, and walking
Non-Essential Physical Qualifications:
- Running and lifting over fifteen pounds
Authority:
- Recommend changes to the position and job duties which will improve efficiency and safety
Relationships:
- Reports to the Maintenance Supervisor
- Takes direction from the Director of Property Management, Assistant Director of Property Management, Property Manager, and Maintenance Supervisor
- Internal contacts: managers and associates
- External contacts: residents, vendors, and guests
Must have reliable transportation and a valid driver's license with an acceptable driving record.
Benefits:
-
After 60 days
- Medical
- Dental
- Vision
- Company Paid Life and AD&D
- Voluntary Life and AD&D
- Voluntary STD
- Company Paid LTD for some positions
- Employee Assistance Program (EAP)
- After 90 days
- PTO
- Holiday Pay (8 paid holidays per year 1 Floating Holiday)
- After 1 year
- 401k with match
- Birthday off with pay
