Financial Administrative Assistant

The Arc Erie County New York has been supporting children and adults with disabilities, and their families in achieving their desired quality of life by creating opportunities through comprehensive services for over 65 years.

Come Achieve with The Arc Erie County!

As a Financial Administrative Assistant, you’ll also receive:

• Great Work-Life balance
• On the job training
• Opportunities for advancement
• Employee Discounts
• On-demand pay!

See our full Job Description below:

Job Description

Position Summary:

A position assisting the finance department with clerical and administrative functions including maintenance of financial files, data entry, preparation of financial correspondence, photocopying, mailing, and errands.

Reporting Relationship:

Reports directly to the Accounts Payable Manager

Job Duties and Responsibilities:

• Supports all accounting functions for agency’s related entities.
• Maintains a complex filing system.
• Enters information to journals, ledgers, and various reports.
• Processes financial and clerical correspondence.
• Responsible for sorting and distribution of mail to department personnel.
• Responsible for sorting AP general email.
• Communicate with various employees regarding the collection of receipts.
• Reconciles vendor statements on a timely basis and investigates variations.
• Update staff information on various vendor websites.
• Performs photocopying of financial data.
• Performs other duties as assigned.

Qualifications and Education Requirements:

High School equivalency diploma PLUS one year of office experience including the keeping of accounts and financial records.

PLUS

General business skill, sound accounting knowledge, and analytical ability are essential for this position. Knowledge of financial accounting and record keeping practices; knowledge of accounting terminology, procedures and equipment; ability to follow oral and written directions and accurately prepare correspondence, reports and other materials from general directions; good judgment in financial record keeping procedures; ability to maintain confidentiality of records

Must be calculator literate and be familiar with fiscal computer operations.

Essential Job Functions:

• Physical demands and Exposure Risk outlined on attached form (A)
• Mental Requirements:

The ability to read, write, analyze, be perceptive/comprehensive, show good judgment, have good math &, decision making skills, independent action, planning & prioritizing and follow directions. Work independently as well as cooperatively with others. Be approachable, enthusiastic, personable, work under pressure and meet job-related deadlines accordingly.

• Human Relations Skills:

The ability to communicate with individuals in a positive manner, demonstrate the ability to be a leader and serve as an appropriate role model to staff members. Receive supervision instruction in a positive manner. Adhere to and administer Agency’s policies, procedures, rules and regulations. Maintain a professional attitude and appearance at all times.

• Equipment Operation:

The ability to operate business equipment; telephones, fax machines, computer hardware and software, including applications and programming, copiers, calculators, etc.

Agency Principles:

• All staff members will assure and demonstrate the promotion of fundamental rights and protections for the people that we support. These include practices that treat people with dignity and respect at all times, ensure safety, best possible health/well-being and provide the person with continuity and personal security through the use of natural supports, positive relationships and opportunities for integration in the community. Staff members should also advocate and work toward assisting the people we support through person-centered planning to achieve the personal outcome goals that they have chosen by facilitating the plans and positive supports necessary to assist the person in progressing toward each outcome.
• Demonstrates the agency values of integrity, respect, responsibility, trust, teamwork, positive attitude, learning and honesty in working with students (persons), families, colleagues and members of our community.
• Good attendance is vital for the efficient and effective operation of quality programming and is an essential job function of this position.

The Arc Erie County New York is an Equal Opportunity/Affirmative Action Employer and strong advocate of workforce diversity. Minority/Female/Sexual Orientation/Gender Identity/Disability/Veteran.