Coordinator of Physical and Occupational Services (School Programs)

The Arc Erie County New York has been supporting children and adults with disabilities, and their families in achieving their desired quality of life by creating opportunities through comprehensive services for over 70 years.

Our Position: The Arc Erie County NY is currently seeking a Coordinator of Physical and Occupational Services to oversee our therapy staff within our education program (School Age program in Cheektowaga and Preschool program in Tonawanda). This position also includes:

• Assign caseloads to therapists and ensure appropriate scheduling that fulfills the mandates for the students requiring services
• Monitoring documentation and provision of therapy services as required by law, Arc Erie policies and administrative regulations
• Maintains and assures current licensure and credentialing of therapy staff

Our Rate of Pay: $70,000 - $80,000 annually (based off experience)

Our Requirements:

• Formal education and degree in Occupational Therapy, Physical Therapy or Speech Language Pathology

PLUS

• Current NYS Licensure in Occupational Therapy, Physical Therapy or Speech Language Pathology

Our Benefits: What can The Arc Erie County offer you? Affordable Benefit package (medical, dental & vision), excellent PTO, great work-life balance, opportunity for advancement, 403b Retirement plan, On demand pay, paid job training, positive & diverse work environment, opportunity to work remotely as well as being a part of a dynamic, engaging, & fun team!

Full Job Description is listed below:
Job Description

Job Title: Coordinator of Physical and Occupational Therapy
Department: Clinical Services
Job Grade: 6

Position Summary:
Oversees and supervises therapy staff within the education program. Distributes, manages and oversees caseloads as well as the planning, administration and/or supervise treatment procedures and documentation. Monitors the quality of services delivered, staffing needs, clinical documentation, and compliance with regulating bodies. When applicable, assumes crisis caseload during staffing shortages.

Reporting Relationship:
Will receive direct supervision from the Director of Clinical Services. Also works closely with building principals and assistant principals.

Job Duties and Responsibilities:

• Assign caseloads to therapists and ensure appropriate scheduling that fulfills the mandates for the students requiring service and maximizes the delivery of services during the school day. Provides direct services to students during shortages of personnel to have mandates met.
• Monitors documentation and provision of therapy services as required by law, Arc Erie County NY policy and administrative regulations. This includes ensuring compliance with NYSED, Medicaid in Education and local municipality and school district requirements.
• Verify that sound interventions are being implemented, and that the documentation is in compliance with all regulations and related requirements.
• Facilitates supplemental therapy evaluations as needed.
• Inventories, and maintains, an accurate record of equipment and supplies used by the department.
• Responsible for reviewing and approving electronic timesheets and activity related to services delivered by departmental staff.
• Maintains and assures current licensure and credentialing of therapy staff (license, NPI number, Medicaid number, etc.)
• Works in close conjunction with the school administration (principals, assistant principals, coordinator of IEPs, etc.) staff to ensure accurate reflection of therapies and services levels and goals within pertinent documentation such as the Individualized Education Plan (IEP).
• Demonstrate knowledge of laws and regulations related to special education and students with disabilities, particularly parts 200 and 201 of the regulations of the commissioner of education.
• Demonstrates knowledge of the Individuals with Disabilities Education Act (IDEA).
• Demonstrates knowledge of New York State Medicaid in Education School Supportive Health Services Program and Preschool Supportive Health Services Program.
• Ensures that the therapy staff are updated and within compliance in regard to required trainings such as, but not limited to corporate compliance, HIPAA, etc.
• Other duties as assigned

Qualifications and Education Requirements:
Formal education and degree in Occupational Therapy, Physical Therapy, or Speech Language Pathology PLUS current New York State licensure in Occupational Therapy, Physical Therapy, or Speech Language Pathology.
PLUS
A valid New York State driver’s license with approved record is required.

Essential Job Functions:

• Physical demands and Exposure Risk outlined on attached form (A)
• Mental Requirements:

The ability to read, write legibly, write with proper grammar, analyze, memorize, process information, be perceptive/comprehensive, show good judgment, take initiative, have good math skills, demonstrate decision making skills, plan and prioritize to meet deadlines, as well as follow both written and oral directions. Adhere to and administer agency’s policies, procedures, rules and regulations. The willingness to accept and perform duties and responsibilities not ordinarily associated with the position in cases of emergency or when unusual/unpredictable circumstances arise

• Human Relations Skills:

The ability to communicate with individuals in a positive manner, demonstrate the ability to be a leader and serve as an appropriate role model to staff members. Receive supervision instruction in a positive manner. Adhere to and administer Agency’s policies, procedures, rules and regulations. Maintain a professional attitude and appearance at all times.

• Equipment Operation:

The ability to operate normal household appliances; ability to operate office equipment, such as, computer, copier/printer, phone, fax machine, etc. Use household cleaners, chemicals, and ability to come in contact with normal household dust/dirt.

Agency Principles:

• All staff members will assure and demonstrate the promotion of fundamental rights and protections for the people that we support. These include practices that treat people with dignity and respect at all times, ensure safety, best possible health/well-being and provide the person with continuity and personal security through the use of natural supports, positive relationships and opportunities for integration in the community. Staff members should also advocate and work toward assisting the people we support through person-centered planning to achieve the personal outcome goals that they have chosen by facilitating the plans and positive supports necessary to assist the person in progressing toward each outcome.
• Demonstrates the agency values of integrity, respect, responsibility, trust, teamwork, positive attitude, learning and honesty in working with students (persons), families, colleagues and members of our community.
• Good attendance is vital for the efficient and effective operation of quality programming and is an essential job function of this position.
• In the event of a weather, health or other emergency, staff may be REDEPLOYED as needed to provide necessary staffing coverage. This may include a redeployment/temporary reassignment to another physical location or line of business, i.e. Clinicians may be redeployed to temporarily work in an IRA, a school location or Day Hab site. This may be a remote or in person assignment and will be determined based on the needs of the individuals we serve.

This position is EXEMPT from the overtime requirements of the Fair Labor Standard Act.
The Arc Erie County New York retains the right to change this job description at any time.

The Arc Erie County New York is an Equal Opportunity/Affirmative Action Employer and strong advocate of workforce diversity. Minority/Female/Sexual Orientation/Gender Identity/Disability/Veteran.

Salary : $70,000 - $80,000