Human Resources Generalist

Description

SPECIFIC FUNCTIONS:

Keeping Accurate Records and Systems Organized (HR Administration)

• Maintain accurate employee records, including staff files.
• Create and maintain employee personnel records.
• File papers and documents into appropriate employee files.
• Administer leave programs (FMLA, Leave of Absence), ensuring all paperwork is completed in a timely manner in accordance with government regulations.
• Assist in maintaining the human resource database and all employee records and files.  Maintain employee information by entering and updating employment and status-change data.

Attracting and Hiring Top Talent

• Oversee the recruiting and onboarding of new hires, ensuring a smooth transition and positive experience.
• Coordinate job postings.
• Screen resumes to evaluate qualifications and eligibility of applicants.
• Schedule and process background screenings for new employees and background screening updates as required.
• Conduct reference checks.
• Schedule and process pre-employment drug screenings for new employees.
• Verify I-9 documentation and employment eligibility.
• Assist with new hire orientation.

Keeping Employees Happy and Secure (Compensation and Benefits)

• Process client and staff payroll through Paycom.
• Address pay-related concerns and provides accurate payroll information.
• Develop, manage and maintain comprehensive payroll records.
• Compile payroll data such as garnishments, child support orders, insurance and other deductions.
• Provide assistance in administering employee benefit programs. Explain company benefits and assist with paperwork and online enrollment.

Equipping Employees for Success and Empowering Employee Growth (Training and Development)

• Assist with arranging and presenting employee training.
• Assist in loading content and maintaining the Learning Management System (LMS).

Protecting Employee’s Well-Being (Safety and Wellness)

• Ensure that staff receive proper training and education about health and safety in the workplace.

• File reports for workplace injuries and illnesses.
• Assist in transitioning injured employees back to work.

Ensuring Legal Adherence (Compliance)

• Maintain employee confidence and protect operations by keeping human resource information confidential.
• Participate in residential relicensing by producing employee files to confirm that all requirements are being met.
• Provides administrative support to the Vice President, Human Resources on all personnel matters.
• Assist with the day-to-day operation of the Human Resources office.
• Perform duties of receptionist at designated times in the absence of regular receptionist.

AGENCY JOB REQUIREMENTS:

1. Demonstrate and encourage positive, polite interactions with people receiving services in a way that does not reflect personal opinions, values or negative emotions.
2. Interact with co-workers, supervisory and administrative staff in a courteous manner that encourages a positive and cooperative work environment. Promote a positive image of the agency and the people it serves.
3. Immediately report any emergency situations or potential safety hazards to the supervisor, as well as information obtained that may affect the health, safety and/or services for a person.
4. Review and comply with all Agency policies, procedures and directives, as well as those issued by the Agency for Persons with Disabilities and other funding sources.
5. Maintain appropriate dress, good hygiene and professional behavior and conduct that reflects positively on the agency’s mission and the people it serves.
6. Be willing and able to work flexible hours on occasion based on work needs.

Qualifications

1. Associates degree (AA) or two or more years of related experience and/or training; or equivalent combination of experience and education.
2. Excellent written and verbal communication skills.
3. Excellent interpersonal, organizational and problem-solving skills.
4. Excellent time management skills with a proven ability to meet deadlines.
5. Basic understanding of human resource functions and employment laws.
6. Experience in payroll processing.
7. Attention to detail. Accurately and thoroughly monitors own work to ensure quality.
8. Adapts to changes in the work environment, manages competing demands and is able to deal with change, delays or unexpected events. Ability to prioritize tasks.
9. Dependable, consistently at work and on time, follows instructions, responds to management direction and solicits feedback to improve performance.
10. Actively promotes and personally observes safety and security procedures and uses equipment and materials properly.
11. Valid Florida Driver’s License with reliable, insured transportation.