Human Resources Assistant

Are you an organized, detail-loving multitasker with a passion for helping people? Do you thrive in a fast-paced environment where every day brings something new? As a Human Resources Assistant at The Arc of Evansville, you'll be the backbone of our small department - keeping things running smoothly, supporting employees, and ensuring our HR processes are seamless. From coordinating interviews and onboarding new hires to managing important documents and assisting with employee engagement, you'll play a vital role in creating a positive workplace experience.

Text HRA to (812) 358-7507 to apply!

Position: Human Resources Assistant

Company: The Arc of Evansville

Location: Evansville, IN

Schedule: Full time schedule, working 30 hours per week.

Salary: $18.00 - $22.00 per hour.

The Arc of Evansville is seeking an HR Assistant that will be responsible for providing essential administrative support to the Chief Human Resources Officer (CHRO) and the HR department. This role is responsible for handling a variety of human resources tasks, including maintaining employee records, assisting with recruitment and onboarding, processing HR documentation, and ensuring compliance with company policies and procedures. The HR Assistant will play a key role in supporting daily HR operations, handling confidential information with discretion, and providing excellent customer service to employees and management.

Benefits

• 15 days of paid time off annually
• 8 paid holidays
• Medical, Dental, and Vision insurance
• $20,000 of no-cost basic life insurance
• No-cost medical clinic through Deaconess Hospital available IMMEDIATELY upon hire!
• Ongoing training and professional development

Job Duties

1. Maintains and organizes employee files, including correspondence, medical records, I-9s, and emergency contact information.
2. Ensures timely and accurate filing, record-keeping, and compliance with retention policies.
3. Updates and revises HR forms as needed.
4. Assists with the hiring process by writing and updating job postings for review by the CHRO.
5. Schedules and completes phone interviews and coordinates pre-employment screenings (drug tests, TB tests).
6. Prepares new hire packets and ensures collection of all required documents.
7. Prints and mails new hire welcome letters monthly.
8. Schedules new employee training sessions.
9. Collects and tracks employee training and certification documents weekly.
10. Sends and tracks 6-month and 1-year employee satisfaction surveys.
11. Conducts and manages annual background screenings (State/Local Criminal History Checks, MVRs, Exclusion Lists).
12. Processes I-9 verifications through E-Verify and submits new hire reporting per state regulations.
13. Assists with FMLA and leave documentation, ensuring timely submissions and follow-ups.
14. Supports annual benefit open enrollment by preparing documents, scheduling meetings, and coordinating vendor schedules.
15. Maintains monthly safety folders, following up with managers to collect missing checklists and documents.
16. Performs additional clerical duties and HR projects as assigned.

Skills and Abilities

1. Strong organizational skills to manage records and HR documentation efficiently.
2. Attention to detail to ensure accuracy in data entry, compliance, and reporting.
3. Time management skills to prioritize multiple tasks and meet deadlines.
4. Excellent written and verbal communication skills for clear and professional interactions.
5. Interpersonal skills to build positive relationships with employees and management.
6. Confidentiality and discretion when handling sensitive employee information.
7. Knowledge of HR policies and employment laws (e.g., FMLA, ADA, EEOC, I-9 compliance).
8. Proficiency in HRIS systems and Microsoft Office Suite (Excel, Word, Outlook).
9. Ability to coordinate interviews, onboarding, and training sessions.
10. Problem-solving skills to address recruitment and HR-related challenges.
11. Ability to work independently while maintaining efficiency and accuracy.

Minimum Qualifications

1. Associate or bachelor’s degree in human resources management, Business Administration, or a related field preferred.
2. Certification in Human Resources (PHR or SPHR) preferred but not required.
3. Two to three years of progressively related administrative human resources experience.