Receptionist/Administrative Assistant (Part Time)

The Arc of the Emerald Coast believes that each employee makes a significant contribution to our success. That contribution should not be limited by the assigned responsibilities. Therefore, this position description is designed to outline primary duties, qualifications and job scope, but not limit the incumbent nor the organization to just the work identified. The Arc does not guarantee set shifts, schedules, or hours.

JOB SUMMARY

· To provide continuous coverage for front desk telephone.

· To provide receptionist assistance and support to all Directors and Managers.

· To coordinate information between departments.

EDUCATION/EXPERIENCE

· Must possess a High School Diploma or equivalent.

· Minimum of one (1) year experience as a secretary or in a relevant field.

ESSENTIAL JOB FUNCTIONS

· Handle all incoming phone calls and routing of calls; taking messages and paging.

· Handle routine correspondence, forms, and mail.

· Greet all visitors to Arc EC and direct them to the appropriate department.

· Perform duties associated with Idemia Fingerprints.

· Provide information to individuals regarding service inquiries and/or direct to appropriate service manager.

· Assist with logging documents and filing documents in Central Records.

· Other duties as assigned.

REQUIREMENTS/SKILLS/ABILITIES

· Must be able to successfully pass the background screenings, to include Children and Family, Florida Department of Law Enforcement, Local Criminal and Motor Vehicle and drug screening.

· Must be punctual for all shifts, appointments and meetings.

· Must maintain excellent attendance.

· Must possess excellent verbal communication skills.

· Must maintain productive working relationships and teamwork with agency staff and outside stakeholders.

WORK ENVIRONMENT

· The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

o While performing the duties of this job, the employee is frequently required to sit, and reach with hands and arms.

o The employee is occasionally required to be mobile; use hands to finger, handle, or feel; climb or balance; and stoop, kneel, crouch, or crawl.

o The employee may lift and/or move up to 25 pounds.

o Must be able to bend and stoop while lifting notebooks up to 5 pounds.

o Must be able to reach and remove notebooks from an overhead shelf up to 5 pounds.

o Must be able to lift and carry a 25 pound box up to 50 yards.

Job Type: Part-time

Pay: $13.00 per hour

Benefits:

• Dental insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

Work Location: In person

Salary : $13