Events Assistant

The Events Assistant at The Arc Otsego will support the planning, coordination, and execution of various community events and programs that serve individuals with intellectual and developmental disabilities, and the greater community. This role involves working closely with the events team to handle logistics, manage registrations, coordinate with sponsors and volunteers, and ensure all participants have a positive and inclusive experience at organizational events.

II. ESSENTIAL DUTIES AND RESPONSIBILITIES - (includes the following. Other duties may be assigned)

1. Provide comprehensive support for The Arc Otsego's annual events, including fundraisers, social events, and employee engagement events. This includes assistance with all stages of event planning, promotion, implementation, and wrap up

2. Assist in the coordination, data support, and execution of monthly food drives

3. Lead and engage event volunteers effectively

4. Assist with job fair tabling and other outreach events

5. Act as a writer for the Agency, acting as creative content writer and editor for printed materials, internal communication and electronic material for public consumption.

6. Develops, monitors, edits and/or coordinates content for events for Agency websites, intranet, social media, and collateral materials.

7. Coordinate event logistics, including setup, organization, and breakdown with strong organizational skills and multitasking abilities

8. Promote the positive image of the Agency to employees. Assist management with internal and external communication needs around events

9. Maintain and build positive relationships with event sponsors

10. Work collaboratively with all agency leadership, including Board of Directors and Director and Executive Team Members.

11. Display a genuine commitment to supporting individuals with disabilities and focus on inclusion and equity for all.

12. This position requires a two week notice of voluntary resignation

III. SUPERVISORY RESPONSIBILITIES

This position has no supervisory responsibilities.

IV. QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE

Bachelor’s degree in business, communications, marketing or in a related field preferred; two years of experience in event planning; or an equivalent combination of education and experience

REASONING SKILLS

To perform the job successfully, an individual must be able to demonstrate the following

competencies: Sound decision making and judgment, interpersonal skills, planning/organizing, strategic

thinking, time management and delegating. The ability to work independently in multiple settings.

Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

LANGUAGE SKILLS

Ability to read and interpret documents such as safety rules, operating and maintenance instructions,

and procedure manuals. Ability to write reports/correspondence and good communication and writing

skills.

COMPUTER SKILLS

Must be knowledgeable about cloud-based software, Microsoft Office components including Word,

Office, Excel, and PowerPoint. Experience with Canva, data management, and photography preferred.

CERTIFICATIONS, LICENSES, REGISTRATIONS

Must possess a valid NYS driver’s license and an acceptable driving record. Successful completion of all

required agency training.

INTERPERSONAL SKILLS REQUIRED

Very high degree of interpersonal skills to establish and maintain effective working relationships with

employees and the public, including tact to handle sensitive matters. Must be able to deal with

personnel matters in a confidential, objective, professional manner.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to

successfully perform the essential functions of this job. Reasonable accommodations may be made to

enable individuals with disabilities to perform the essential functions. Employee must be able to

regularly to sit for long periods of time, walk and stand. Must be able to lift and move up to 50lbs

V. COMPETENCIES

1. Adaptability - Adapts to changes in the work environment; Manages competing demands; Able

to deal with frequent change, delays, or unexpected events. Changes approach/method to best

fit the situation.

2. Customer Service - Manages difficult or emotional situations; Responds promptly to needs;

Solicits feedback to improve service; Responds to requests for assistance; Meets commitments.

3. Dependability - Follows instructions, responds to management direction; Takes responsibility for

own actions. Completes tasks on time or notifies appropriate person with an alternate plan.

4. Design - Demonstrates attention to detail.

5. Diversity - Shows respect and sensitivity for cultural differences. Promotes a harassment-free

environment.

6. Ethics - Treats people with respect; Keeps commitments; Inspires the trust of others; Works with

integrity and ethically; Upholds organizational values.

7. Flexibility – Perform work on multiple concurrent tasks with frequent interruptions.

8. Initiative - Seeks increased responsibilities; Asks for and offers help when needed. Prioritizes

tasks to meet agency needs.

9. Innovation - Displays original thinking and creativity; Meets challenges with resourcefulness;

Generates suggestions for improving work.

10. Interpersonal Skills - Maintains confidentiality; Listens to others without interrupting; Keeps

emotions under control; Remains open to others' ideas and tries new things.

11. Judgment - Exhibits sound judgment. Includes appropriate people in decision-making process.

12. Motivation - Measures self against standard of excellence. Demonstrates persistence and

overcomes obstacles.

13. Oral Communication - Speaks clearly and persuasively in positive or negative situations; Listens

and gets clarification; responds well to questions.

14. Organizational Support - Follows policies and procedures; Completes administrative tasks

correctly and on time; supports organization's goals and values.

15. Planning/Organizing - Prioritizes and plans work activities; Uses time efficiently; Organizes

schedules.

16. Problem Solving - Identifies and resolves problems in a timely manner; Works well in team

problem solving situations; Uses reason even when dealing with emotional topics.

17. Professionalism - Approaches others in a tactful manner; Reacts well under pressure; Treats

others with respect and consideration regardless of their status or position; Accepts

responsibility for own actions; Follows through on commitments.

18. Quality - Demonstrates accuracy and thoroughness; Applies feedback to improve performance;

Monitors own work to ensure quality.

19. Quantity - Completes work in timely manner.

20. Safety and Security - Observes safety and security procedures; Reports potentially unsafe

conditions; Uses equipment and materials properly.

21. Teamwork - Exhibits objectivity and openness to others' views; Gives and welcomes feedback.

Contributes to building a positive team spirit; Supports everyone’s efforts to succeed.

22. Technical Skills –Pursues training and development opportunities; Strives to continuously build

knowledge and skills; Shares expertise with others.

23. Written Communication - Writes clearly and informatively; Edits work for spelling and grammar;

Presents numerical data effectively. Able to read and interpret written information.

VI. EXPECTATIONS

1. Treat everyone with respect and dignity.

2. Adhere to all policies and practices in place at The Arc Otsego. VII. WORK

ENVIRONMENT

1. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. While performing the duties of this job, the employee could be exposed to moving mechanical parts. The employee is occasionally exposed to fumes or airborne particles. The noise level in the work environment is typical to that of an office setting, with the expectation of time spent on the manufacturing floor.

2. Americans with Disabilities Act: Reasonable accommodations will be made in compliance with the Americans with Disabilities Act of 1990, and ADAAA of 2008. 3. Occupational Safety and Health Act: Exposed to human body fluids, airborne agents, household chemicals. May be exposed to contagious diseases.

Job Type: Full-time

Pay: From $20.00 per hour

Expected hours: 32 per week

Benefits:

• Health insurance
• Paid time off

Schedule:

• 8 hour shift
• Day shift
• Evening shift
• Morning shift

Work Location: In person

Salary : $20