Ward Clerk - Arcadia Assisted Living

The Arcadia Family of Companies is a local non-profit organization committed to providing senior living excellence in a gracious, compassionate, and dynamic environment which meets the spiritual, physical, and social needs of every resident, client, and member we serve.

Enjoy the Benefits

• Healthcare: Medical, dental, and vision coverage for employees and dependents; flexible spending account, and Employee Assistance Program.
• Retirement Savings: Generous 403(b) Retirement Plan with 8.5% employer contribution every paycheck based on gross income after completion of one year of employment when you contribute 4% or more.
• Free Employee Meals: More time to relax and let our chefs take care of your meals.
• Paid Time Off: Enjoy 10-20 vacation days based on tenure, plus 11 paid holidays – and yes, your birthday is a paid holiday!
• Sick Leave: After 90 days of employment, you receive 5 days of sick leave and can accrue up to 90 days, ensuring you have the support and flexibility you need when it matters most.
• Professional Development:
  • Education Assistance Program for qualified employees who want to become Certified Nurse Aids (CNAs)
  Access to a wide array of online training courses through Relias, empowering you to enhance your professional skills; and much more!
  

What You’ll Do

Performs administrative duties that support the Director of Nursing, the Clinic Manager, and the Medical Records Supervisor in the Assisted Living / Clinic department.

Location: Arcadia Retirement Residence (Punahou St.)
Schedule: Full Time (40 hours per week) 8:00am - 4:00pm Monday -Friday including Holidays.
Pay Range: $17.42 to $19.60

Responsibilities

• Performs administrative duties and projects for the AL department and Clinic and other key departments, which include but are not limited to:
• Assists with answering incoming telephone calls and correspondence; responds independently when possible.
• Assists with arranging lab studies, diagnostic tests, and appointments for residents and obtaining transportation.
• Assists with maintenance of office machines, including but not limited to printer, fax machine and copier.
• Schedules weekly AL / IL GFRS and/or PPD appointments. Scans completed annual MMSE forms to Medical Records Supervisor.
• Attaches reports into resident’s AL chart.
• Files paper reports into resident’s IL chart.
• Assists in the ongoing maintenance of medical record charts in accordance with facility requirements and conducts monthly audit of medical records for completeness to include admission, active and discharge.
• Maintains adequate supply of Clinic forms and prepares admission packets.
• Faxes documents needing PCP signatures such as telephone orders and monthly POS and POS addendum sheets, monitors their timely return, and send them to Medical Records Supervisor.
• Maintains and updates reports, which include but are not limited to Resident Evacuation list, Micro Alert list, and Door Closure Modification list.
• Available to work weekends, evenings and holidays to provide on-going support for residents, resident’s families, guests and staff in the Health Care Center and 15 Craigside .

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education/Experience

High school diploma and two year post high school education; or one to three months related experience and/or training; or equivalent combination of education and experience.

Computer Skills

Proficiency in using a computer including Microsoft Office Suite (Excel, Outlook. PowerPoint, Word) and other applicable software applications.

Physical Demands

While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee frequently is required to stand, walk, sit, and taste or smell. The employee is occasionally required to climb or balance and stoop, kneel, crouch, or crawl; push and pull. The employee must frequently lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

Work Environment

While performing their essential functions, employees are occasionally exposed to the following conditions:

• Air conditioned office environment
• Indoors without air conditioning
• Outdoors—all types of weather
Hazardous materials