Operations Coordinator

Location: Remote

Organization: The Archetype Strategy

Reports To: CEO & VP of Operations

Job Type: Full-Time, Exempt

Job Overview:

Archetype Permanent Solutions is seeking a versatile and highly motivated Operations Coordinator to join our team. This dynamic role will support our recruiting processes, sales efforts, and day-to-day company operations. The ideal candidate will thrive in a fast-paced environment, have a passion for people management, and be highly organized to ensure smooth operations and business growth.

Key Responsibilities:

Recruiting Support:

• Recruitment Coordination:
• Write and post job descriptions on job boards, career pages, and social media platforms as directed by lead
• Assist with interview scheduling and follow-up communication with candidates
• Manage the candidate experience and ensure a smooth and engaging hiring process
• Prepare all KPI’s to deliver daily/weekly to the leadership team
• Onboarding:
• Assist with the onboarding process, including conducting orientation sessions and providing new hires with necessary documentation
• Ensure all compliance and legal documents are completed by new contractors
  

Sales Support:

• Sales Coordination:
• Assist the sales team in lead generation, prospecting, and customer follow-up
• Prepare and distribute sales materials, and contracts
• Prepare KPI data on sales performance and provide regular updates to the leadership team
• Maintain CRM systems to ensure accurate tracking of leads, contacts, and sales activities
• Client Communication:
• Act as a liaison between sales team members and clients to ensure excellent customer service and prompt resolution of issues
• Coordinate meetings and follow up on action items from client discussions
  

Company Coordination:

• Administrative Support:
• Manage company calendars, scheduling meetings, and coordinating internal and external events
• Organize team meetings, retreats, and company-wide events
• Handle company communications and assist in maintaining internal documentation, systems, and databases
• Manage company travel for Sales, Recruitment and leadership team
• Project Management:
• Assist in coordinating cross-departmental projects and initiatives to ensure timely execution
• Support the leadership team with day-to-day administrative tasks, reporting, and follow-up activities
• General Office Operations:
• Ensure smooth office operations and work with external vendors to manage office supplies, technology, and other logistics
• Coordinate travel arrangements and accommodations for team members as needed
• Integration Coordination:
• Maintain new systems and processes
• Update and deliver a P&L sheet to leadership
  

Skills & Qualifications:

• Education:
• Bachelor's degree in Business Administration, Human Resources, Sales, or a related field is preferred
• Experience:
• 2 years of experience in recruiting, sales support, or office coordination
• Familiarity with recruitment platforms, CRM systems (Salesforce, JazzHR, etc.), and basic office software (Microsoft Office Suite, Google Workspace)
• Skills:
• Strong organizational and multitasking abilities
• Excellent communication and interpersonal skills
• Proficient in MS Office, Google Workspace, and various recruiting and sales tools
• Ability to work independently and manage multiple tasks in a fast-paced environment
• A proactive and problem-solving attitude with a focus on providing excellent service to both internal teams and external clients
• Preferred:
• Prior experience in coordinating or assisting in sales activities
• Experience with onboarding and recruiting best practices
  

Personal Attributes:

• Detail-Oriented: Ability to keep track of many moving parts and stay organized
• Team Player: Able to work collaboratively across various teams, including HR, sales, and administration
• Adaptable: Passionate about working in a start-up environment that is evolving and very dynamic
• Customer-Focused: Passion for delivering great service both internally to contractors and externally to clients
• Positive and Upbeat Attitude: We are looking for a team member with a high-energy, positive outlook who brings enthusiasm and optimism to their work. You should be someone who thrives in a dynamic environment and inspires others with your positive attitude
• Servant Leadership Mindset: The ideal candidate will have a Service-Driven Approach, always putting the needs of clients, colleagues, and the company as priority. You should be passionate about supporting others, creating solutions, and building strong, collaborative relationships. Your goal is to elevate the team and contribute to a culture of support, respect, and service
  
  

Why Join Us?

• Competitive compensation package
• Opportunity to work in a dynamic, creative, and mission-driven environment
• Engage with a passionate team committed to making a difference in the community
• Support the growth and development of hard working individuals across the country
  
  

Equal Opportunity Employer Statement:

Archetype Permanent Solutions is an Equal Opportunity Employer. We are committed to creating an inclusive and diverse workplace and encourage all qualified individuals, regardless of race, color, religion, gender, gender identity or expression, sexual orientation, national origin, disability, or age, to apply. We do not discriminate against any employee or applicant on the basis of any protected characteristic and provide accommodations for applicants with disabilities.

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