Office Coordinator (temp to hire)

Description

This position will be part of AMT’s People Operations Team– with a primary function to act as the main point of contact for general building maintenance in addition to providing AMT administrative support and assisting with various other activities and duties as outlined below and assigned.

Be the major face and gatekeeper of AMT when greeting visitors and staff and help build that proactive attitude, by example, in all employees. Perform duties of receptionist/switchboard operator. Coordinate and communicate the activities in relation to the Association’s shipping/receiving, building cleanup and supply inventory. Provide administrative, secretarial and clerical support to AMT staff, as needed.

Duties and responsibilities

· Oversee and support all administrative duties in the office and ensure the office is operating smoothly

· Responsible for maintaining inventory and maintenance of general office and kitchen supplies

· Perform general receptionist duties: greet visitors, and answer and direct phone calls

· Identify opportunities for process and office management improvements, and design and implement new systems

· Serve as main point of contact for building-related communications; responsible for distributing building emails to “All Staff” in a timely manner

· Submit work requests and other related building issues into Building Engines as needed/requested

· Sort and deliver all incoming mail/packages; organize and distribute incoming/outgoing shipments, as necessary.

· Lead US Mail Postage machine maintenance as well as UPS Worldship for international packages, as requested

· Responsible for staff event set-up and take down, including monthly free lunch set-up and clean-up

· Manage ordering for welcome breakfast and monthly free lunch

· Act as one of AMT’s designated Fire Coordinator’s, understanding appropriate protocol for fire drills and/or related evacuation events as they relate to the building

· Lead efforts in coordination with People Operations to launch more company-wide wellness programs and initiatives

· Assist People Operations in on-boarding related activities for new hires

· Responsible for ownership of PO/Finance purchasing card: includes completing monthly billing reconciliation and approving invoices from vendors

· Responsible for weekly bank deposits

· Manage and maintain AMT’s key inventory

· Be the primary contact person for all things related to coffee: order, load, clean and maintain machine daily, call for maintenance when needed, track and coordinate shipments/deliveries, etc.

· Load dishwasher and run at end of the day. Unload dishes in the morning

· Perform other duties, as assigned

Requirements

· 1-3 years of administrative experience in an office setting; Bachelor’s degree preferred

· Must have exceptional attention to detail

· Strong organizational and time management skills, and ability to prioritize

· Must be a self-starter, driven, and have a strong work ethic and desire to help people

· Excellent communication and interpersonal skills

· Must be proficient with Microsoft Office products (Outlook, Excel, Word, PowerPoint, etc.)

· The ability to work within a team

Highlighted Benefits

Full-time AMT employees are eligible to receive the following benefits:

Medical | Dental | Vision coverage – 100% of premiums covered for employees and eligible dependents

Paid Time Off (PTO) of 5 weeks (if joining before July 1st)

Paid Winter Break and select holidays (in addition to employee PTO)

401k Plan (100% company match up to 6%)

Office perks such as free drinks/snacks and a free lunch catered monthly and so much more…

Equal Opportunity Employer

AMT is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, race, color, sex, religion, national origin, disability, sexual orientation, gender identity or expression, pregnancy status, marital status, military or veteran status, genetic disposition or any other reason protected by law.