Executive Assistant

We are seeking an experienced Executive Assistant to provide dedicated, high-level support to the Chairman of the Board of an exclusive global leadership community.

This organization consists of more than 25,000 top executives and business leaders worldwide, all committed to creating a positive impact in their businesses, communities, and beyond

As Executive Assistant, this individual will play a critical role in supporting the Chairman of the New Jersey Board. This individual will serve as a key partner to the Chairman, managing a wide variety of administrative tasks and ensuring the smooth operation of board activities. The ideal candidate will have exceptional organizational skills, a proactive attitude, and the ability to maintain confidentiality in a fast-paced environment.

** This is a fully remote role with local travel to events throughout NJ as needed! **

RESPONSIBILITIES -

• Provide high-level administrative support to the Chairman, including calendar management, email correspondence, travel coordination, and expense management.
• Schedule and coordinate board meetings, ensure timely distribution of meeting agendas and materials, and handle logistical arrangements. Take detailed meeting notes and follow up on action items.
• Serve as the primary point of contact for internal and external stakeholders, ensuring smooth communication between the Chairman and various board members, staff, and other stakeholders.
• Assist in planning and executing board events, meetings, and special functions, ensuring all logistical details are handled smoothly.
• Draft, proofread, and edit correspondence, presentations, and other documents as needed. Maintain and organize files and records related to the Chairman’s activities.
• Travel locally to events within New Jersey to provide on-site support. Ensure event setup is completed before the event begins and handle any last-minute details (All events are throughout New Jersey with no overnight travel required).

REQUIREMENTS -

• Proven experience as an Executive Assistant or in high-level event planning, supporting senior executives.
• Exceptional organizational skills with the ability to handle multiple priorities and meet tight deadlines.
• Strong communication skills, with the ability to interact effectively with high-level executives, board members, and external parties.
• Ability to handle confidential information with discretion and professionalism.
• Proficiency in calendar management, event planning, and vendor coordination.
• A strong sense of professionalism and an understanding of the demands and expectations of senior executives.
• Willingness to travel within New Jersey for events (approximately 20 events per year).
• Ability to work in a remote setting.

PERKS! -

• Remote Work Environment: 100% remote work model, with travel required for local events across New Jersey (roughly 20 events per year). No overnight travel is required.
• Work-Life Balance: Enjoy a flexible work schedule, with the ability to work around personal commitments.
• Exclusive Events: Assist and participate in high-level events and networking opportunities with top CEOs.
• Support for a Single Executive: Directly support the Chairman of the NJ Chapter, working closely to ensure needs are met and commitments are managed efficiently.

If you’re an experienced Executive Assistant looking for a flexible position without taking a step back in your career, we encourage you to apply!