Proposal Manager

Are you a skilled Proposal Manager with a knack for crafting compelling proposals and managing multiple deadlines? We’re a fast-growing architecture firm in Philadelphia, and we’re looking for a talented Proposal Manager to join our team! In this role, you’ll play a key part in helping us secure new projects by leading the preparation of RFP responses, coordinating proposal efforts, and ensuring our submissions stand out in a competitive market.

Position Overview: Proposal Manager will assist with the coordination and management of qualifications and marketing proposals. Support firm qualifications and proposal pursuits, which includes working closely with Proposal Managers and Leadership to gather appropriate material/information needed to meet the requirements of the submission by the designated deadlines. This includes assembling and packaging proposals/ documents from inception through final product.

Key Responsibilities:

• Proposal Development: Assist in high-stakes proposal pursuits, collaborating closely with the Proposal Manager to ensure alignment with organizational goals and client expectations.
• Strategic Material Gathering: Assist in gathering relevant materials and information from various departments, ensuring all submissions are comprehensive and compelling.
• Proposal Assembly and Packaging: Oversee the entire proposal lifecycle, from conceptualization to final delivery, ensuring that all documents are meticulously assembled and presented to meet designated deadlines.
• Quality Assurance: Implement best practices for quality control, ensuring that all proposals meet the highest standards of accuracy, clarity, and professionalism.

Qualifications:

• Bachelor’s degree in marketing, Graphic Design, Communications, or a related field.
• 3-10 years of experience in a marketing/communications role, preferably within the architecture, interior design, or real estate industries.
• Strong understanding of digital marketing, content creation, copyrighting
• Excellent written and verbal communication skills with a keen eye for detail.
• Ability to work independently and manage multiple projects simultaneously.
• Experience with graphic design software (e.g., Adobe Creative Suite) is a plus.
• Creative thinker with a proactive approach to problem-solving and innovation

Current Benefits:

• 9 Paid Holidays
• 11 vacation days (pro-rated based on full-time start date) are provided per year as a new full-time employee
• 5 sick days (pro-rated based on full-time start date) are provided per year, which can be used for personal illness or caring for a sick family member
• Partially subsidized medical, vision and dental insurance
• Company Paid Long Term Disability Insurance
• Company Paid Life Insurance
• Company Paid Short Term Disability Insurance
• 401K Retirement Benefits currently up to 3% match eligibility after 6 months of full-time employment
• Maternity and Paternity Leave Policy
• Professional Development Opportunities
• Current flexibility required to work Monday through Thursday in the office. Flexibility to work remote or in the office on Friday.

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If you’re looking for an opportunity to bring your proposal management expertise to a growing architecture firm, we’d love to hear from you. Join us in Philadelphia and play a key role in our continued growth while enjoying competitive benefits and a collaborative, creative environment. We’re excited to see what you can bring to the team. Apply today!