Executive Assistant (Global Luxury Brand)

Global luxury brand is seeking a highly organized and proactive Executive Assistant to support the Executive Vice President of Finance and Administration, as well as six other executives. This full-time, on-site role is based in the iconic office in New York City.

The ideal candidate will have prior experience as an Executive Assistant, particularly supporting senior finance executives like CFOs. They should possess strong communication skills, be highly organized, and excel in a fast-paced environment while working independently. Additionally, they must be adaptable, solution-oriented, and collaborative, with a high level of professionalism in handling confidential matters.

The position is paying up to $120K and the company wants to hire ASAP!

Key Responsibilities:

• Provide direct administrative support to the Executive VP, Finance and Administration across a wide range of tasks.
• Efficiently manage executives’ schedules, agendas, and appointments.
• Arrange travel logistics, including flights, accommodations, and ground transportation.
• Coordinate catering and logistics for meetings and events.
• Oversee general administrative duties such as phone management, office supply ordering, correspondence, note-taking, and organizing mass mailings.
• Administer employee benefits plans, process invoices, and manage expense reports.
• Ensure timely and accurate delivery of recurring financial reports and analyses.
• Exercise discretion and professionalism when representing the company internally and externally.
• Independently manage projects, ensuring their completion meets the company's high standards.
• Respond proactively to ad hoc requests and changing priorities from the executive team.
• Anticipate challenges and proactively seek solutions, taking initiative to meet the team’s needs.
• Collaborate closely with the Executive Office Manager to ensure all tasks are completed to the company’s standards of excellence.

Ideal Candidate:

• Experience as an Executive Assistant, preferably supporting senior finance executives such as CFOs.
• Strong communication and interpersonal skills, able to build relationships with all levels of the organization.
• Highly organized, detail-oriented, and able to thrive in a fast-paced environment.
• Able to work independently, take initiative, and anticipate the needs of the executive team.
• Strong problem-solving and decision-making abilities with a solution-focused approach.
• Adaptable and flexible in managing the ever-evolving needs of the executive team.
• A collaborative team player who supports colleagues and fosters a positive work environment.
• Professional and discreet in handling sensitive and confidential information.

What We Offer:

• A fast-paced and dynamic work environment with opportunities for personal and professional growth.
• A competitive salary and benefits package.
• The opportunity to work for one of the world’s most renowned global luxury brands.

If you're a self-starter with excellent administrative and problem-solving skills, and you're eager to take on a challenging and rewarding role, we want to hear from you!