What are the responsibilities and job description for the Executive Assistant to CFO position at The Bachrach Group?

Job Description

We are looking for a highly organized, detail-oriented, and proactive Executive Assistant to provide critical support to the CFO of a reputable Healthcare Firm in Queens NY

The ideal candidate has 3 years of experience in a professional with a background in executive support, administrative operations, and real estate. The successful candidate will excel in multitasking, communication, and organizational skills, while demonstrating the ability to work independently in a fast-paced, dynamic environment.

The position is paying up to $100K and the company wants to hire ASAP.

Responsibilities

Owners Support

Organize and manage multiple conference calls and complex scheduling through Outlook.
Screen and respond to calls, voicemails, and correspondence.
Maintain and update calendars with precision, ensuring seamless scheduling of meetings and appointments.
Track and manage CRM data, including meetings, contacts, and relationship updates.
Draft, edit, and proofread documents such as memos, emails, and letters.
Handle and organize incoming documents requiring Owners' signatures.
Coordinate personal and corporate charitable responsibilities, including board memberships.
Reconcile credit card statements, prepare expense reports, and manage family-related schedules.
Oversee records for company vehicles, EZ Pass accounts, and related insurance documents.

CFO Support

Schedule and organize meetings and conference calls for effective communication.

Draft, edit, and proofread business documents with a high level of accuracy.

Maintain strong relationships with banking and mortgage brokers.

Assist with family banking processes and ensure organized filing systems.

Office Support

Monitor security systems, door protocols, and overnight messages.

Plan and execute employee engagement activities.

Coordinate holiday cards and gifts distribution.

PR / Marketing Support

Maintain and manage conference room schedules.

Organize and track agreements, leases, contracts, and memberships.

Collaborate on PR initiatives, including press releases, event planning, and media coordination.

Update the company website with relevant press releases and development details.

Qualifications

Bachelor’s degree or equivalent experience required.

At least 3–5 years of executive assistant experience, preferably in commercial real estate, legal, or finance.

Proficient in Microsoft Office Suite (Outlook, Excel, and Word).

Exceptional verbal and written communication skills.

Outstanding organizational skills with attention to detail and the ability to multitask effectively.

Self-motivated and capable of exercising sound judgment while working independently.

This position offers an excellent opportunity to contribute to the success of a thriving real estate firm while working closely with senior leadership. If you’re passionate about real estate and have a proven track record in administrative excellence, we encourage you to apply!

Company Description

The Bachrach Group LTD. (TBG) has been building better workforces with extraordinary talent based on specific functional experience, one position at a time, for nearly 50 years. Our commitment to sourcing top-notch talent has made us national leaders in both staffing and executive search.

Company Description

Salary : $100,000

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