What are the responsibilities and job description for the Grants Manager, F/T Hybrid position at The Barnes Foundation?
Primary Function: The Grants Manager assists in the implementation of a comprehensive institutional fundraising program, securing restricted and unrestricted support from new and returning institutional donors, including foundations, corporate foundations, and government entities. Alongside the Director of Foundation Relations and Government Grants, this position works from an approved set of organizational fundraising priorities, including a wide range of education, exhibition, program, strategic priority, and endowment opportunities, among others. This position is responsible for the timely preparation and submission of successful grant proposals, with equal emphasis on the stewardship of foundation relationships and meeting all reporting requirements. In addition to overseeing a portfolio of assigned prospects, the Manager is responsible to identify and cultivate new funders to help the program fulfill its ambitious annual financial objectives. In addition, the Manager builds and maintains cross-departmental relationships to stay current with internal program developments and identifies viable institutional prospects to fund approved new initiatives.
Job Qualifications
Requirements:
- Exceptional writing skills required;
- Works well independently, highly organized, detail-oriented and able to handle multiple tasks with ease;
- Able to organize, integrate and present complicated information in an understandable and compelling manner;
- Excellent interpersonal skills with demonstrated ability to work cooperatively in a team environment;
- Demonstrated knowledge of institutional fundraising landscape;
- Experience with government grantmaking;
- Bachelor's degree (or equivalent relevant experience) required;
- Professional, volunteer and/or academic background in art, art history, museums, education and/or non-profits. Minimum of 5 years’ experience with institutional fundraising preferably for a cultural or educational organization;
- Proficient in all Microsoft Word, Excel, Adobe, and PowerPoint; familiarity with Foundation Directory or other online research resources;
- Knowledge about Raisers Edge or another donor database.
Clearances:
- Criminal Background-National
Physical Activities to Perform Essential Functions:
To perform this job successfully, an individual must be able to perform each essential job duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential job functions.
Moving:
- Approximately 80% of time is spent seated while working at a desk.
- Ability to occasionally transport up to 25 lbs. of files, equipment or supplies.
- Ability to move to access files, equipment or supplies.
Vision Requirements:
- This position requires extended time on the computer.
Communication Requirements:
- Clearly communicate in person, by phone, and by video conference. Communicate with others in conversational and written English.
Working Conditions:
- Position operates in hybrid work setting comprised of the Barnes’ Philadelphia campus and remote work setting indicated by the employee at their documented home address.
- Position requires extended time on the computer.
Job Responsibilities:
Grant Management
- Consistently exhibits an excellent command of the English language with superior writing and editing skills;
- Ability to synthesize detailed information to build compelling case for support narratives;
- With the Director of Foundation Relations, develops a comprehensive calendar of priority institutional initiatives and funding opportunities to ensure a steady funding stream from private and corporate foundations as well as government agencies to support all programmatic priorities at the Barnes Foundation;
- Assumes primary responsibility for securing funding to support assigned program areas;
- Researches and writes a broad range of documents, including letters of inquiry, proposals, reports, correspondence, and annual education report;
- Researches, identifies, and establishes new foundation and government funding streams for Barnes projects. Presents prospects and suggested strategies to Director of Foundation Relations. Participates in prioritizing and planning for new funding opportunities;
- Creates production timeline for each proposal that includes appropriate time for inter-departmental participation, review, and approval process;
- Maintains calendar of all reporting and ensures that all donor reporting requirements are met;
- Maintains regular communications with Barnes staff, including curators, educators, conservators, and program staff, to understand and stay current on proposed projects and funding opportunities. Responsible for sharing information with the Director and wider Advancement team, as relevant;
- Organizes and participates in inter-departmental working groups to plan, coordinate, and produce proposals;
- Provides exceptional and pro-active donor stewardship, including, but not limited to, meeting and exceeding required reporting requirements, timely acknowledgements, and assisting with site visits;
- Prepares the Barnes’s annual education report in coordination with colleagues in Education, Design, and Publications;
- Ensures that institutional donors are appropriately recognized in all Barnes donor recognition opportunities;
- Uses donor database efficiently and in compliance with established procedures;
- Performs other duties as requested.
Finance
- Assists in budget planning for relevant areas of Institutional Giving;
- Works closely with the finance department to request and secure all financial and other data necessary to a successful proposal submission and grant reporting.
Organization-Wide Competencies:
1. Accountability:
a. Prepares for work assignments and meetings,
b. Conducts thorough fact-finding, decision-making and/or follow through,
c. Admits mistakes and errors and informs others when one is not able to meet a commitment.
2. Job Quality:
a. Dependably demonstrates job knowledge necessary for the position,
b. Produces timely, accurate, high quality work output,
c. Prioritizes work responsibilities effectively and produces work quantity expected for the role.
3. Service:
a. Identifies problems and collaborate with others to devise and create effective solutions.
b. Interacts and communicates with fellow employees in a manner that promotes a harmonious and
cooperative working environment in accordance with our Core Values.
c. Facilitates open communication and keeps an open mind about new ideas.
4. Leadership:
a. Sets a good example for others,
b. Demonstrates ethical decision-making and communication,
c. Makes decisions. Uses a solution-oriented, collaborative approach.
5. Collaboration:
a. Seeks win-win outcomes in decision-making,
b. Shows a proactive, inclusive, helpful, and respectful attitude to colleagues, guests and others,
c. Takes initiative to contribute to diversity, equity, inclusion, and accessibility initiatives.
6. Empowerment (Supervisors):
a. Directs others’ work effectively with adequate goalsetting, accountability, delegation, supervision, conflict resolution, accessibility to support and resources,
b. Motivates team to meet short- and long-term goals: individual, department and strategic plan,
c. Creates environment for staff development.
7. Administration (Supervisors):
a. Meets goals related to revenue targets, expense control, program fees, etc.,
b. Develops/manages budget in keeping with organizational priorities,
c. Follows protocols and reporting requirements set by other departments (HR, IT, Facilities, etc.),
d. Collects and analyzes data effectively,
e. Documents work accurately and consistently, shares information appropriately.
