What are the responsibilities and job description for the Receptionist position at The Bay Family of Companies?
Summary: The Receptionist/Administrative Assistant supports the administrative team as well as being the first point of contact for our company. We are looking for someone who is willing to grow within the company and learn new responsibilities within the department for the purpose of cross training and continually improving our efficiency. This position is 100% onsite, Monday-Friday 7:30am-4:30pm.
Responsibilities:
Reception
- Handle a multi-line phone system. Answer and transfer calls.
- Greet and Screen Visitors to uphold security at the reception desk.
- Maintain Visitor Key Cards and Log Sheet.
- Welcome Sign for visitors
- Maintain the front desk area as welcoming and presentable for visitors.
- Maintain a high level of confidentiality
- Remains calm under pressure
Office Supplies
- Order Office Supplies for company divisions nationwide and Canada
- Order Housekeeping Supplies
- Order Packing and Shipping Supplies
Mail & Shipping
- Prepare Certified Mail
- UPS International Shipments
- USPS, UPS & FedEx Domestic Shipments
- Setup and Maintain Users in UPS Campus Ship
Miscellaneous
- Order Company Gifts
- Order Furniture for Divisions
- Maintain Internal Contact Lists
- Office Machine Service Calls
Qualifications:
- Self-Sufficient, organized, and strong time-management skills.
- Can handle multiple distractions while managing a normal workload.
- Takes initiative especially with problem solving and project completion.
- Computer knowledge with Microsoft Office Suite is required.
- Purchasing and price negotiations are a plus.
- 2-5 years in an administrative role.
- Other duties as assigned.
Company Summary: With a deep-rooted expertise in building materials, the Bay Family of Companies excels in producing and distributing a wide range of commercial, industrial, fabricated, and metal building insulation products. Based in Green Bay, Wisconsin, Bay is renowned for its exceptional customer service and commitment to delivering both high-quality products and expert guidance tailored to client needs. The company is driven by a workforce of approximately 850 associates spread across more than 20 states and Canada.
Division Summary: The Bay Family of Companies’ Corporate Office is responsible for most administrative and management duties for all 40 corporations and 70 locations including HR, Accounts Payable and Receivable, Executive Management, Inventory, Payroll, and other support functions.
Company Benefits: Benefits: At The Bay Family of Companies, we believe in taking care of our employees. We offer a comprehensive and competitive benefits package designed to support the health and well-being of our employees & their families.
- Health benefits to include medical, dental and vision insurance. A wellness program with incentives.
- Financial security with a 401(k) with a generous company match, a Health Savings Account option, and life & disability insurance for unexpected events.
- Work-Life balance supported by a generous amount of paid time off and holidays to recharge.
- Additional perks include employee discounts, company events and recognition programs.
***This employment advertisement is not applicable to individuals who reside in the states of California or Colorado.***
The Bay Family of Companies are Equal Opportunity Employers that maintain a Drug-Free Workplace.
