Executive Administrative Assistant/Receptionist

About The Behavior Helper Academy

The Behavior Helper Academy is a private therapeutic day school serving students ages 5–21 with developmental disabilities, autism, emotional disturbance, and maladaptive behaviors. Our mission is to "Unlock the Potential" of every student through evidence-based instruction, a collaborative team approach, and a commitment to the least restrictive environment.

Position Overview

The Administrative Assistant plays a critical role in ensuring the smooth and efficient operation of the Academy by providing professional administrative support to the leadership team, staff, and families. This role requires discretion, professionalism, and the ability to remain calm and composed in a therapeutic school environment where students may display challenging behaviors.

Key Responsibilities

• Serve as the first point of contact for visitors, families, and district personnel with a welcoming, courteous demeanor.
• Answer phone calls, manage voicemails, and route inquiries appropriately.
• Maintain student records, enrollment documents, and staff files in accordance with confidentiality policies and accreditation standards.
• Support scheduling, calendaring, and coordination of school events, IEP meetings, and transportation logistics.
• Assist with daily attendance tracking and documentation.
• Prepare, organize, and distribute internal and external communications, including memos, emails, and newsletters.
• Order and manage office supplies, equipment, and vendor coordination.
• Assist with incident documentation and follow-up, when appropriate.
• Support staff with clerical tasks as needed, including copying, filing, and preparing materials.
• Uphold a calm and professional presence, especially during student crises or behavioral escalations.
• Assist the Executive Team with note taking during meetings.
• Other related assigned duties given by Executive Team.

Required Skills and Qualifications

• High school diploma or equivalent required; associate degree or higher preferred.
• Proven experience as a receptionist or administrative assistant in a professional setting; experience in a school, healthcare, or behavioral setting preferred.
• Strong organizational skills with the ability to manage multiple tasks effectively.
• Excellent time management skills to prioritize daily responsibilities.
• Proficient in Google Suite applications (Docs, Sheets, Calendar).
• Ability to communicate clearly and effectively with diverse audiences.
• Ability to maintain confidentiality and manage sensitive information.
• Must possess the ability to remain calm, composed, and professional in the presence of maladaptive or inappropriate behaviors from students—including ignoring behaviors as appropriate to maintain safety and instructional focus.

Work Environment

• This position is based in a school setting where students with behavioral and developmental needs are served.
• May involve occasional lifting of office supplies or assisting during school events.
• Must be comfortable working in proximity to students who may display verbal outbursts or engage in unsafe behaviors (de-escalation training provided).

If you are passionate about supporting educational initiatives and want to be part of a dedicated team making a difference, we invite you to apply today!

Job Type: Full-time

Pay: $17.00 - $20.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Referral program
• Vision insurance

Schedule:

• 8 hour shift
• No nights
• No weekends

Ability to Commute:

• Saint Charles, MO 63301 (Required)

Ability to Relocate:

• Saint Charles, MO 63301: Relocate before starting work (Preferred)

Work Location: In person

Salary : $17 - $20